Printing Highly Confidential Documents ([Secure Print])

Secure Print is a function that assigns document ID and password to print data and saves the data to the Secure Print User Box of this machine. This function does not print data immediately, thereby preventing printed materials from being missing or left.

You need to enter the document ID and password on the screen of this machine to print the data saved in a User Box. Therefore, this function is particularly suitable for safely printing highly confidential documents.

Related setting (for the administrator)

• [Utility] - [Administrator] - [Security] - [Security Details] - [Secure Print Only]

If simple printing for secure print document is enabled, the computer login name is used as the document ID for Secure Print, so you can skip the entry of the document ID.

Also, if the computer login name is used as the document ID for Secure Print, it prevents the document ID from being duplicated with that of another user, which simplifies document management on this machine.

When making prints on the machine, the user can display a list of document IDs on the screen of this machine and easily specify the target document ID.

To enable simple printing of secure documents, configure the following settings.

Tips

• When simple printing is disabled, the document ID can be specified using up to 16 single-byte characters. If simple printing is enabled, the document ID can be extended to up to 64 double-byte/single-byte characters.
• If simple printing is changed from Enable to Disable when the document ID includes double-byte characters or 17 or more single-byte characters, you cannot work with that document.

A single job enables you to print out a document of up to 2999 pages in length.

1

In [Output Method] in the [Basic] tab, select [Secure Print].

2

Enter the document ID and password, then click [OK].

• If you always use the same document ID and password, registering them in advance eliminates the need to enter them each time. For details, refer to Changing the default print settings.

3

Execute printing.

The data is saved in the Secure Print User Box. Then, proceed to "Printing a Secure Print job on this machine".

Tips

• You can issue a print instruction from the screen of this machine before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.

Data printed using the Secure Print function is saved in the Secure Print User Box. To print the saved data, you need to enter the document ID and password specified in the printer driver.

If you are using the basic style, refer to Printing a File in a User Box for details on how to print.

If you are using the classic style, refer to Printing a File in a User Box for details on how to print.

Related setting (for the administrator)

• [Utility] - [Administrator] - [System Settings] - [User Box Setting] - [Delete Secure Print File]
• [Utility] - [Administrator] - [System Settings] - [User Box Setting] - [Delete Time Setting] - [Auto Delete Secure Document]