Account Track Setting
Setting flow
Installing Account Track enables you to collectively manage multiple users on an account basis. Account authentication information is managed internally by this machine.
A password can be set by account to restrict users from using this machine. Also, this function allows you to restrict available functions or manage the usage status of this machine by account.
You can use a combination of user authentication and account track to manage each user for each department. For example, you can allow a company staff member belonging to a certain department to print but not allow another member belonging to another department to print. Also, you can count the number of printed sheets by department to encourage each department to develop an awareness of costs. You can log in to this machine simply by entering the user name. There is no need to specify the account.
When employing Account Track, follow the below procedure to configure the settings.
2
Configuring settings to suit your environment
Configure basic account track settings
Enable the account track function. Also register the account.
1
Select [User Auth/Account Track] - [Authentication Method] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and set the authentication method.
For details on settings, refer to the [Authentication Method] settings (described after this procedure).
2
Select [User Auth/Account Track] - [Account Track Settings] - [Account Track Registration] - [New Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and register the account.
For details on settings, refer to the [Account Track Registration] settings (described after this procedure).
Settings of [Authentication Method]
Setting | Description |
|---|---|
[Account Track] | When enabling account track, set this option to ON (default: OFF). |
[Account Track Input Method] | When enabling account track, select the account track method (default: [Account Name & Password]).
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[Synchronize User Authentication / Account Track] | When using user authentication and account track in conjunction, select whether to synchronize user authentication and account track (default: [Synchronize]).
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[Number of Counters Assigned] | When using user authentication and account track in conjunction, enter the number of counters to be assigned to the user. Up to 1000 counters can be assigned to the user and account collectively. For example, if you assign 950 user counters, you can assign up to 50 account track counters. |
[When Number of Jobs Reach Maximum] | Sets the maximum number of sheets that each account can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed (default: [Skip Job]).
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Settings of [Account Track Registration]
Setting | Description |
|---|---|
[No.] | Specify the account's registration number. Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number. |
[Account Name] | Enter the account name (using up to eight single-byte characters). This entry is required if you have selected [Account Name & Password] at [Account Track Input Method] in step 1. |
[Password] | Enter the password to log in to this machine (using up to 64 single-byte characters). |
[Function Permission] | Restricts functions available to the account if necessary. For details, refer to Restricting available functions by account track. |
[Max. Allowance Set] | Sets the maximum number of sheets the account can print and User Boxes it can register. For details, refer to Managing the maximum number of printable pages by account. |
Tips
- If you click [Continue Registration] after registering an account, you can register another account successively without going back to the account list screen.
- If you set [Temporarily stop use] to ON, you can temporarily disable the registered account.
- If you click [Counter] in the list of registered accounts, you can confirm the number of used sheets for each account.
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