Configuring the Internet Fax Environment
Setting flow
Internet fax is a function used to send and receive fax via enterprise network and Internet. Internet fax is sent or received via E-mail. The same network as computer network is used for fax transmission. Therefore, you can send and receive faxes without having to worry about high communication costs to distant locations or to send a large number of pages.
Since this machine supports SSL/TLS encryption, and POP before SMTP authentication, security can be assured.
When the LDAP server or Active Directory is used for user management, you can search for or specify an E-mail address from the server.
When using Internet Fax, follow the below procedure to configure the settings.
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Configuring settings to suit your environment
Tips
- To send to another company product, do not use SSL/TLS. Using SSL/TLS results in a sending error.
- To use the Internet Fax function, ask your service representative to configure settings. For details, contact your service representative.
Configure basic settings for sending and receiving an Internet fax
Configure the settings to use the Internet fax function.
1
Select [Network] - [Network Fax Setting] - [Network Fax Function Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and set [I-Fax Function Setting] to ON (default: OFF).
2
Select [System Settings] - [Machine Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and set the E-mail address.
For details on settings, refer to the [Machine Setting] settings (described after this procedure).
3
Select [Fax Settings] - [Header Information] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the sender information.
For details on settings, refer to the [Header Information] settings (described after this procedure).
4
Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the SMTP settings.
For details on settings, refer to the [E-mail TX (SMTP)] settings (described after this procedure).
5
Select [Network] - [E-mail Setting] - [E-mail RX (POP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the POP settings.
For details on settings, refer to the [E-mail RX (POP)] settings (described after this procedure).
Settings of [Machine Setting]
Setting | Description |
|---|---|
[Input Machine Address] | Register the device name and E-mail address of this machine.
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Settings of [Header Information]
Setting | Description |
|---|---|
[Set as Default] | Select the default setting for the sender name. The sender name, which is specified by default, is automatically added when a fax is sent. |
[Sender Name] | Displays registered sender names. |
[Edit] | You can register up to 20 sender names. Use this option to use different sender names depending on the destination.
|
[Delete] | Deletes the registered sender name. |
Settings of [E-mail TX (SMTP)]
Setting | Description |
|---|---|
[E-mail TX Setting] | When sending E-mails from this machine, set this option to ON (default: ON). |
[E-Mail Send] | When using Internet Fax, set this option to ON (default: ON). |
[SMTP Server Address] | Enter the address of the E-mail server (SMTP). Use one of the following formats.
|
[Port No.] | If necessary, change the port number of the E-mail server (SMTP) (default: [25]). |
[Connection Timeout] | If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.). |
[Server load reduction transmission method] | Select the sending method to reduce the load of the E-mail server (SMTP) (default: [OFF]).
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Settings of [E-mail RX (POP)]
Setting | Description |
|---|---|
[E-mail RX Setting] | When receiving E-mails on this machine, set this option to ON (default: ON). |
[POP Server Address] | Enter the address of your E-mail server (POP). Use one of the following formats.
|
[Login Name] | Enter the login name used for POP authentication (using up to 63 single-byte characters). |
[Password] | Enter the password for POP authentication (using up to 64 single-byte characters). |
[Connection Timeout] | If necessary, change the time-out time to limit a communication with the E-mail server (POP) (default: [30] sec.). |
[Port No.] | If necessary, change the port number of the E-mail server (POP) (default: [110]). |
[Check for New Messages] | When periodically connecting to the E-mail server (POP) to check whether E-mails arrive or not, set this option to ON (default: ON).
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Checking a fax reception
Configure settings for Internet fax reception confirmation (MDN/DSN).
Select [Fax Settings] - [Network Fax Setting] - [I-Fax Advanced Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the settings. For details, refer to [I-Fax Advanced Setting].
Specifying the reception ability of this machine
Specify the Internet fax receiving ability of this machine. The peer is notified of the specified receiving ability by a response to an MDN request received on this machine.
Select [Fax Settings] - [Network Fax Setting] - [Internet Fax RX Ability] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the settings. For details, refer to [Internet Fax RX Ability].
Specifying the default compression type for transmission in black and white
Change the default compression type to send image data in black and white.
Select [Fax Settings] - [Network Fax Setting] - [Black Compression Level] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the settings. For details, refer to [Black Compression Level].
Configuring default compression type setting for transmission in color
Change the default compression type to send image data in full color or gray scale.
Select [Fax Settings] - [Network Fax Setting] - [Color/Grayscale Multi-Value Compression Method] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the settings. For details, refer to [Color/Grayscale Multi-Value Compression Method].
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