Search by Purpose
- Printing
- Scanning for Sending
- Using Fax
- Sending a Fax through a Computer (PC-Fax TX)
- Using Fax in the Network Environment
- Copying
- Copying while specifying the image quality and density
- Saving the Number of Copy Sheets
- Specifying the size or type of the paper to be copied
- Finishing in Handouts or Booklet Format
- Specifying the Original Size and Scanning Method
- Copying Various Types of Originals
- Adjusting the Layout for Copying
- Inserting a Front Cover or Blank Sheet into Copied Documents
- Adding a Text or Image to the Original
- Erasing an unnecessary portion for copying
- Restricting the Secondary Copy of Copied Paper
- Saving to a User Box when Copying
- Using User Boxes (Hard Disk) on this Machine
- Registering and Managing Destinations
- Fully Using Functions of this Machine
- Configuring the Operating Environment of this Machine
- Configuring Basic Information of this Machine (For Administrators)
- Managing the Power Supply for Power Saving (For Administrators)
- Customizing the Control Panel Environment
- Viewing the Operation Conditions and Settings of this Machine
- Configuring Reset Operations (For Administrators)
- Configuring Original Scan and Output Operations
- Adjusting Printing Troubles (For Administrators)
- Collecting Information of this Machine to Resolve Troubles Early (For Administrators)
- Configuring the Network Settings of this Machine (For Administrators)
- Configuring User Authentication and Account Track
- Improving the Security of this Machine (For Administrators)
Fully Using User Box Functions
Settings Anyone can Change
To register a Public, Personal, or Group User Box ([Public/Personal User Box])
To display: >>View
- [Utility]
- [One-Touch/User Box Registration]
- [Create User Box]
- [Public/Personal User Box]
- [New]
- [Public/Personal User Box]
- [Create User Box]
- [One-Touch/User Box Registration]
Register a Public User Box. If user authentication or account track is installed on this machine, you can register Personal and Group User Boxes.
Settings | Description |
|---|---|
[User Box No.] | Registration number of the User Box.[User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999. |
[User Box Name] | Enter the User Box name that appears on the Touch Panel (using up to 20 characters). Assign a name that helps you easily identify the User Box. |
[Password] | To use a password to restrict usage of the User Box, enter the password (using up to 64 characters). |
[Index] | Select a corresponding character so that a User Box can be index-searched with [User Box Name].
|
[Type] | Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.
|
[Auto Document Delete Time] | Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.
If the administrator has determined the delete time, you cannot set this option. [1 day] is selected by default. |
[Confidential RX] | This item is available when the optional Fax Kit is installed. Select whether to add the confidential RX function to the User Box. To add the confidential RX function, tap [Confidential RX] and enter the password for confidential fax reception (using up to eight characters). Enter the password twice for confirmation. The entered password is required for sending a fax using Confidential RX to this machine. Inform the sender of the password you entered here. |
To change the User Box settings you have registered, select the User Box name and tap [Edit].
To delete an existing User Box, select the User Box name and tap [Delete].
To customize the initial display of the main screen in the User Box mode ([User Box Settings])
To display: >>View
- [Utility]
- [User Settings]
- [Custom Display Settings]
- [User Box Settings]
- [Custom Display Settings]
- [User Settings]
Change the default main screen in the user box mode.
Settings | Description |
|---|---|
[Default Tab] | Select the Main Screen for the [Public], [Personal], [System], or [Group]User Box. For details, refer to Here. |
[Shortcut Key 1]/[Shortcut Key 2] | Displays a shortcut key to the System User Box on the Main Screen. For details, refer to Here. |
Settings only the Administrators can Change
To register the Annotation User Box ([Annotation User Box])
To display: >>View
- [Utility]
- [Administrator Settings]
- [One-Touch/User Box Registration]
- [Create User Box]
- [Annotation User Box]
- [New]
- [Annotation User Box]
- [Create User Box]
- [One-Touch/User Box Registration]
- [Administrator Settings]
Creates a User Box to automatically add the Date/Time and Annotation to files during printing or sending.
Settings | Description |
|---|---|
[User Box No.] | Registration number of the User Box.[User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999. |
[User Box Name] | Enter the User Box name that appears on the Touch Panel (using up to 20 characters). Assign a name that helps you easily identify the User Box. |
[Password] | To use a password to restrict usage of the User Box, enter the password (using up to 64 characters). |
[Count Up] | Select the unit for adding a number to a file, By Job or By Page.
[By Job] is specified by default. |
[Stamp Elements] | As necessary, specify the fixed text, date and time, print position to be added to a file.
|
[Auto Document Delete Time] | Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.
[1 day] is selected by default. |
To change the Annotation User Box settings you have registered, select the User Box name and tap [Edit].
To delete an existing Annotation User Box, select the User Box name then tap [Delete].
To collectively delete empty User Boxes ([Delete Unused User Box])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Delete Unused User Box]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
A User Box in which no files are saved is recognized as an unnecessary User Box and deleted.
To delete a User Box, select [Yes] and tap [OK].
To delete all files in the Secure Document User Box ([Delete Secure Print Documents])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Delete Secure Print Documents]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
All files saved in the Secure Print User Box are deleted.
To delete the files, select [Yes] and tap [OK].
To automatically delete files in the Secure Document User Box after the specified time lapsed ([Auto Delete Secure Document])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Auto Delete Secure Document]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Specify the time to automatically delete files from the Secure Print User Box, as the time from the date/time the file was saved.
When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].
When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).
To keep the files in the box, select [Save].
[1 day] is selected by default.
To automatically delete files in the Password Encrypted PDF User Box after the specified time lapsed ([Encrypted PDF Delete Time])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Encrypted PDF Delete Time]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Specify the time to automatically delete files from the Password Encrypted PDF User Box, as the time from the date/time the file was saved.
When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].
When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).
To keep the files in the box, select [Save].
[1 day] is selected by default.
To automatically delete files in the ID & Print User Box after the specified time lapsed ([ID & Print Delete Time])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [ID & Print Delete Time]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Specify the time to automatically delete documents in the ID & Print User BOX, from the date/time the document was saved or the date/time they were last printed.
When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].
When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).
To keep the files in the box, select [Save].
[1 day] is selected by default.
You can let the user select whether to delete the file from the ID & Print User Box after the file is printed. For details, refer to Here.
To specify whether to hold files in a User Box after they have been printed or sent ([Document Hold Setting])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Document Hold Setting]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Specify whether to keep the file in the Public User Box, Personal User Box, Group User Box, or Annotation User Box after it is printed or sent.
Settings | Description |
|---|---|
[Yes]/[No] | You can specify to hold or clear a file from the box after the file has been printed or sent. [Yes] is specified by default. |
[Delete confirmation screen.] | Select whether to display the deletion confirmation dialog box when keeping a file in a User Box. If [ON] is set, the user can select whether or not to leave or not the file in the User Box after the file has been printed or sent. [OFF] is specified by default. |
To specify whether to allow you to print a file from USB memory or save a file to USB memory ([External Memory Function Settings])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [External Memory Function Settings]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Specify whether to allow users to print and read files from a USB memory device and to save files to a USB memory device.
Settings | Description |
|---|---|
[Save Document] | Select whether to enable to save files on a USB memory. For details, refer to Here. |
[Print Document] | Select whether to enable to print files from USB memory. For details, refer to Here. |
[External Memory Document Scan] | Select whether to allow users to save files from a USB memory into a User Box. For details, refer to Here. |
To prohibit users from creating, editing, or deleting a User Box ([Allow/Restrict User Box])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Allow/Restrict User Box]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
You can enable or disable each user from creating, editing, and deleting user boxes.
If only the administrator creates, edits, and deletes User Boxes, select [Restrict].
[Allow] is specified by default.
To specify whether to hold a file in the ID & Print User Box after the file has been printed ([ID & Print Delete after Print Setting])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [ID & Print Delete after Print Setting]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed or to always delete the file without asking for advance confirmation.
[Confirm with User] is selected by default.
To collectively specify the periods for storing files in User Boxes ([Document Delete Time Setting])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [User Box Settings]
- [Document Delete Time Setting]
- [User Box Settings]
- [System Settings]
- [Administrator Settings]
For all the Public User Boxes, Personal User Boxes, and Group User Boxes, the administrator specifies the time to automatically delete files as the time from the date/time the file was last printed or sent.
This delete time is used as the time to delete files from an existing User Box and from a User Box you will create.
Settings | Description |
|---|---|
[Yes]/[No] | Allows the administrator to set the time to delete files from User Boxes automatically. If set to [Yes], you cannot set a file delete time for each User Box when the box is created by [User Settings]. [No] is specified by default. |
Delete Time | Sets a time to automatically delete files from a User Box.
|
To specify whether to add an initial character of a scanned mode name to the file name of the scanned original data ([Function Mode Initial])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [Scan File Name Settings]
- [Function Mode Initial]
- [Scan File Name Settings]
- [System Settings]
- [Administrator Settings]
Select whether to use an initial of the relevant function as a prefix for the file name. The following letters are used as prefixes for file name.
C: Copy
S: Fax/Scan, User Box
P: Print
[Attach] is selected by default.
To add any character string to the file name of the scanned original data ([Supplementary File Name])
To display: >>View
- [Utility]
- [Administrator Settings]
- [System Settings]
- [Scan File Name Settings]
- [Supplementary File Name]
- [Scan File Name Settings]
- [System Settings]
- [Administrator Settings]
Select whether to add a device name or desired text to the file name. To add desired text, enter it.
For the device name, use the name you specified by selecting [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].
[Device Name] is set by default.
To specify the maximum number of User Boxes that can be created for each user ([Maximum Number of User Boxes])
To display: >>View
- [Utility]
- [Administrator Settings]
- [One-Touch/User Box Registration]
- [Maximum Number of User Boxes]
- [One-Touch/User Box Registration]
- [Administrator Settings]
Specify the maximum number of user boxes that can be created for each user.
Settings | Description |
|---|---|
[Max. No. of Use Boxes] | Set the maximum number of User Boxes that can be created for each user or not. A User Box type ([Public]/[Personal]/[Group]) can be selected according to the user authentication and account settings. To set an upper limit of User Boxes, select a User Box type, select the user name or account name, then tap [ON]. |
[Maximum Number of User Boxes] | If [Max. No. of Use Boxes] is set to [ON], enter the maximum number of User Boxes to create. Tap [Apply] to apply the upper limit. The allowable range of the maximum number of User Boxes is 0 to 1000. |
If the maximum number of User Boxes is set to "0", you cannot create new ones.
If the selected user has already created three User Boxes, for example, you can set the maximum number of User Boxes within the range of 3 to 1000.
To specify a User Box administrator who manages files in User Boxes ([User Box Administrator Setting])
To display: >>View
- [Utility]
- [Administrator Settings]
- [Security Settings]
- [User Box Administrator Setting]
- [Security Settings]
- [Administrator Settings]
If necessary, assign a user box administrator if the user authentication has been adopted into this machine.
The User Box administrator can register or delete User Boxes of all users and also use files in User Boxes and System User Box. If [External Memory] is selected for the System User Box, only the file printing is available.
If the administrator of this machine wishes to delegate only the management of files in the boxes to someone, assign a user box administrator.
Settings | Description |
|---|---|
[Allow]/[Restrict] | Allows the User Box administrator to control User Box files or not. [Restrict] is specified by default. |
[Password Setting] | Enters the password of User Box Administrator (using up to 64 characters). |
To log in as a User Box administrator, enter the following information on the login screen.
[User Name]: boxadmin
[Password]: Password specified above
Home
Print
Scan
Scan-to-Send Function
Sending Original Data as an E-mail Attachment (Scan to E-mail)
Sending a File to a Shared Folder of a Computer (SMB Send)
Sending to an FTP server (FTP Send)
Sending to a WebDAV server (WebDAV Send)
Saving a file in a User Box of this Machine (Save in User Box)
Sending with Web Service (WS Scan)
Importing Images by TWAIN Scan
Distributing Data via a Scan Server
Managing Destinations
Fax
Fax
Fax Functions
Setting up for Faxing (for the Administrator)
How to Send a Fax
Sending Options
How to Receive a Fax
Receiving Options
Printing Fax Reports
Managing Destinations
PC-FAX
PC-Fax TX
Preparation for PC-Fax TX (via Network Connection)
Preparation for PC-Fax TX (via USB Connection)
PC-Fax TX
Sending Options
Fax Driver Settings
Delete the Fax Driver
Network Fax
Copy
Copy Operations
Recalling frequently used functions with simple action
Copying while specifying the image quality and density
Saving the Number of Print Sheets
Specifying the Size or Type of the Paper to Be Copied
Binding Copied Paper
Specifying the Original Size and Scan Method
Copying Various Types of Originals
Adjusting the Layout for Copying
Inserting a Cover Sheet or Blank Sheet into Copied Documents
Adding Text or an Image to the Original
Erasing an Unnecessary Portion for Copying
Deterring Unauthorized Copying
Saving Original Images to a User Box
Box
About the Boxes
Store Documents as Files in MFP and Use Them Again When Necessary
Receive Fax in Memory and Print It Later (Memory RX)
Retransmit Fax If Redialing Has Failed (File Re-TX)
Print Classified Documents (Secure Print)
Annotate Files (Annotation)
Print an Encrypted PDF (Password Encrypted PDF)
Registering a File for Polling (Polling TX)
Store File for Polling (Bulletin)
Use as Fax Transponder (Relay User Box)
Print on MFP under Authentication Control (ID & Print)
Use a USB Memory Device (External Memory)
Use Bluetooth Devices (Mobile/PDA)
Appendix