Operating the User Box Using Web Connection
Open User Box
Log in to the Web Connection user mode, and open a User Box.
1
Access to Web Connection using the Web browser.
For details on how to access, refer to How to Access.
2
Log in to the user mode.
For details on how to login to the user mode, refer to How to Log in.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
If the User Box list does not include the desired User Box, first click [Select User Box], select the check box for the User Box to be displayed in the list, then click [OK] in advance.
You can also open a desired User Box by entering its number directly in the [User Box Number] column.
If the User Box is password-protected, you need to enter the password.
5
Perform the target operation.
Printing a file in a User Box
1
Access to Web Connection using the Web browser.
2
Log in to the user mode.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
5
Click a file to print, and also select [Print].
6
Change the print settings as necessary.
For details on settings, refer to the [Print] settings (described after this procedure).
7
Click [OK].
Printing starts.
8
Click [OK].
The file list screen appears again.
Settings of [Print]
Setting | Description |
|---|---|
[Combine] | This option is displayed when multiple files are selected. You can combine multiple files into a single file and print them at the same time. If you select multiple files and set [OFF], you cannot use the [Basic Setting] and [Application Setting] options. |
[Basic Setting] | You can set a number of copies, 2-sided Print, and Finishing if necessary. |
[Application Setting] | Configure more detailed setting such as Page Margin or Stamp. |
[Save Print Settings] | Specify to save the current print settings or not. This option is not displayed when multiple files are selected. |
[Change order] | This option is displayed when multiple files are selected. You can change the print sequence if necessary. Select files, and change their print sequence by clicking [Up], [Top], [Down], [Bottom], or [Undo]. To display files as thumbnails, click [Thumbnail View]. |
Sending files in a User Box
1
Access to Web Connection using the Web browser.
2
Log in to the user mode.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
5
Click a file to send, and select [TX].
6
Specify the destination. If necessary, change the send settings.
For details on settings, refer to the [Transmit documents] settings (described after this procedure).
7
Click [OK].
Transmission begins.
8
Click [OK].
The file list screen appears again.
Settings of [Transmit documents]
Setting | Description |
|---|---|
[Specify destination] | Click [Search from List], and select the destination from the Address Book. When checking the destination list, click [Check Destination]. |
[Bind TX] | This option is displayed when multiple files are selected. You can combine multiple files into a single file and send them at the same time. If you select multiple files and set [OFF], you cannot use the [File Format] and [Application Setting] options. |
[File Format] | Specify the file type and encryption contents for a file to be sent. |
[Communication Setting] | Configure E-mail settings or specify the URL notification destination. |
[Application Setting] | Configure more detailed setting such as Stamp or Send & Print. |
[Change order] | This option is displayed when multiple files are selected. You can change the file transfer sequence if necessary. Select files, and change their print sequence by clicking [Top], [Up], [Down], [Bottom], or [Undo]. To display files as thumbnails, click [Thumbnail View]. |
Download files in a User Box to the PC
The file size of up to 400 MB can be downloaded at one time. If the file size exceeds 400 MB, specify the page range setting before downloading to limit the file size to download at one time to less than 400 MB.
1
Access to Web Connection using the Web browser.
2
Log in to the user mode.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
5
Select the check box of the file you want to download, and click [File Download].
6
Set the download options.
For details on settings, refer to the [Download to PC] settings (described after this procedure).
7
Click [OK].
8
When the Preparation for download dialog box appears, click [File Download] to save the file.
9
Click [Back].
The file list screen appears again.
Settings of [Download to PC] (with one file selected)
Setting | Description |
|---|---|
[Change the settings.] | This option is displayed when downloading files from a Public User Box that has the Share SMB File function specified. If the Share SMB File function is enabled and a general format file exists in an SMB sharing folder, clear the [Change the settings.] check box. You will then be able to directly download files from the SMB sharing folder. This allows higher speed downloading. If no general format file exists in an SMB sharing folder, select the [Change the settings.] check box. You will then be able to download files by converting them into a general format. |
[File Format] | Select a type of the file to save. |
[Outline PDF] | Select whether to use Outline PDF when [Compact PDF] is selected in [File Format]. |
[PDF Web Optimization] | This is required when [PDF] or [Compact PDF] is selected in [File Format]. To create a PDF file optimized for Web display, set to ON. |
[PDF/A] | Select whether to create a PDF/A-compliant PDF when [PDF] or [Compact PDF] is selected in [File Format]. |
[Page Range] | You can download all pages of file or the specified range of pages to the PC. |
[Page Separation] | This option is displayed when a file containing multiple pages is selected. Select whether to separate a file every the specified number of pages. |
Settings of [Download to PC] (with multiple files selected)
Setting | Description |
|---|---|
[Download format] | Select whether to compress multiple files in zip format or combine multiple files as a single file. |
[File Format] | Select a type of the file to save. To set each file to the same file type as when they are saved in a User Box, select [Same as Scan or Same as "During Scan"]. |
[Outline PDF] | Select whether to use Outline PDF when [Compact PDF] is selected in [File Format]. |
[PDF Web Optimization] | This is required when [PDF] or [Compact PDF] is selected in [File Format]. To create a PDF file optimized for Web display, set to ON. |
[PDF/A] | Select whether to create a PDF/A-compliant PDF when [PDF] or [Compact PDF] is selected in [File Format]. |
[Page Separation] | This option is displayed when a file containing multiple pages is selected. Select whether to separate a file every the specified number of pages. When [Combine two or more documents into one file and download.] is selected in [Download format], the file cannot be separated on a page basis. |
[Change order] | This option is displayed when multiple files are selected. You can change the file storage sequence if necessary. Select files, and change their print sequence by clicking [Top], [Up], [Down], [Bottom], or [Undo]. To display files as thumbnails, click [Thumbnail View]. When [Download multiple documents into a Zip format.] is selected in [Download format], the sequence cannot be changed. |
Move or copy files in a User Box to another User Box
1
Access to Web Connection using the Web browser.
2
Log in to the user mode.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
5
Select the check box of the file you want to move or copy, and click [Move/Copy].
You cannot select multiple files.
6
Set the move or copy options.
[User Box Number]: Select the destination User Box from the User Box list.
[Copy]: Select this check box to copy a file to the selected User Box.
7
Click [OK].
The file is moved or copied to the destination User Box.
8
Click [OK].
The file list screen appears again.
Deleting files from a User Box
1
Access to Web Connection using the Web browser.
2
Log in to the user mode.
3
Click [Box] - [Open User Box].
4
Click the desired User Box from the User Box list.
5
Select the file you want to Delete, and click [Delete].
6
Check the name of the file to delete, and click [OK].
When you select multiple files and display them as thumbnails, click [Thumbnail View].
7
Click [OK].
The file is deleted, and the file list screen appears again.
in the upper-right of a page, it turns into 
and is registered as a bookmark.