Organizing Files in a User Box
Basic file operations
You can check or delete files in a User Box as needed.
To move a file to another User Box
Select a file, and tap [Move]; you can move the file to another User Box. The destination can be selected from a Public User Box, a Personal User Box, and a Group User Box. Select a destination User Box, and tap [Start].
Tips
- You do not need to enter the password even if it is specified for the destination User Box.
Copying a file to another User Box
Select a file, and tap [Copy]; you can copy the file to another User Box. The destination can be selected from the Public User Box, Personal User Box, and Group User Box. Select a User Box to copy a file to, and tap [Start].
Tips
- You do not need to enter the password even if it is specified for the destination User Box.
Edit a page
Select a file, then tap [Other] - [Edit Document]. Now you can select page of the file to delete or rotate.
You can also long-tap the target file to display the menu icon, then drag and drop it to the document editing icon (
) to get the same result.
1
Select a page, and set the edit options.
For details on settings, refer to the [Edit Document] settings (described after this procedure).
2
Tap [Start].
3
To save your changes, tap [Yes].
Settings of [Edit Document]
Function | Description |
|---|---|
[Odd Page] | Selects odd-numbered pages only. |
[Even Page] | Selects even-numbered pages only. |
[All Pages] | Selects all pages. |
[Delete Page] | Deletes a selected page or pages. For example, you can delete blank pages to reduce the amount of data. You can also long-tap the target page to display the menu icon, then drag and drop it to the trash icon ( |
[Page Extraction] | Extracts a selected page. When there are too many pages to be deleted, selecting the page only you need to reserve eliminates the need for deleting after selecting many pages. You can also long-tap the target page to display the menu icon, then drag and drop it to the page extract icon ( |
[Rotate Page] | Rotates a selected page 90 degrees or 180 degrees. When a 2-sided original is scanned, the top and bottom may be reversed page by page or the orientation may be different from the original. In this case, you can rotate and correct the orientation of each page. You can also long-tap the selected page to display the menu icon, then drag and drop it to the page rotation icon ( |
[Move Page] | Reorders pages by moving some of them. Only one page can be moved at a time. Repeat this operation to move two or more pages. You can also drag and drop the target page to the desired place to sort pages.
|
[Preview/Set Range] | Sets a range of pages and displays them as preview image. You can also change the display size. |
) to get the same result.
) to get the same result.
) to get the same result.Saving a file in a USB flash drive
While a USB flash drive remains connected to the USB port of this machine, select a file, and tap [Other] - [Save to External Memory]. Now you can save the file on the USB flash drive.
Select [Utility] - [Administrator] - [System Settings] - [User Box Setting] - [USB flash drive function settings], and set [Save Document] to ON to permit saving a file in a USB flash drive.
For details on the conditions of the available USB flash drive, refer to Conditions of Available USB Flash Drive.
1
Select a file to save in the USB flash drive, and tap [Other] - [Save to External Memory].
You can also long-tap the target file to display the menu icon, then drag and drop it to the USB icon (
) to get the same result.
2
Specify options to save a file as needed.
For details on option settings, refer to Storage Option Settings.
3
Use the Start key to start saving.
4
When the operation is complete, remove the USB flash drive from the port of this machine.
Re-registering a file in a User Box to the SMB folder
This function is available when files in the Public User Box are shared on the network using the Share SMB File function.
Select a file, and tap [Other] - [Save Document to MFP Shared Folder]. Now you can register the selected file in the SMB folder.
This function is available when you want to re-register a file deleted from the SMB folder in the SMB folder.
in the upper-right of a page, it turns into 
and is registered as a bookmark.