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Basic Options such as Color and Original Size

Scanning a 2-sided original ([Simplex/Duplex])

Using the ADF, you can automatically scan the front and back faces of an original. Also, you can scan only one side of the first page, then scan both sides of the remaining pages.

For details, refer to Here.

Specifying the resolution of an original for scanning ([Resolution])

Select the resolution of the original for scanning.

For details, refer to Here.

Selecting the color mode to scan the original ([Color])

The original is scanned using the selected color mode.

There are four color modes: [Auto Color] to scan based on the original color, [Full Color], [Gray Scale], and [Black].

For details, refer to Here.

Specifying the file type used to save the scanned original data ([File Type])

The available file types are PDF, TIFF, JPEG, XPS, PPTX, DOCX, XLSX, and other types. You should use the password encrypted PDF file format to store important original data.

For details, refer to Here.

  • The optional Upgrade Kit UK-204 and i-Option LK-110 are required to specify DOCX or XLSX for the file type.

Specifying the original size for scanning ([Scan Size])

Select the size of the original to be scanned.

There are various scan sizes, including [Auto] for scanning in the same size as the original size, [Inches], [Metric Sizes], and [Photo Size].

For details, refer to Here.

Changing a file name ([File Name/Subject Name/Other])

If necessary, change the file name of the scanned original. For details, refer to Here.

If you do not change the file name, the file name is automatically assigned according to the rule of "Initial of the function" + "Device Name" + "Date" + "sequential number" + "Page Number" + "File extension". A file name consists of the following information:

Item

Description

Initial of the function

Indicates the mode used for scanning data.

  • C: Copy

  • S: Scan/Fax or User Box

  • P: Print

  • R: Received fax

Device Name

The name of this machine registered in [Utility] - [Administrator Settings] - [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

Date

Indicates the year, month, date, time, and minute that the original is scanned.

For example "11050115230" means that the file is scanned on May 1, 2011, 15:23.

The last digit (0) indicates the order when file conversion is performed multiple times in a certain minute.

If file conversion is performed twice between 15:23 and 24, the last digit appears as 231 and 232.

Sequential number

A sequential number is given when each page of a multiple-page original is converted consecutively, and the number indicates the page number of the original.

Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP Send or other transmission when a FTP server has restrictions regarding file names.

File extension

Extension of the file to be saved.

An extension is automatically included in the file name when the file is saved or sent.

  • To avoid duplicate file names being created in the destination, you can adjust the setting to automatically add text to the file name. For details, refer to Here.

  • You can change the default file name. You can specify whether to add an initial of the function or whether to specify an arbitrary text instead of the device name. For details, refer to Here.

Changing a subject and message text of an E-mail ([File Name/Subject Name/Other])

The default subject name and message text are automatically inserted into an E-mail. If multiple E-mail subjects and message text are registered, subject and message text can be changed using the default.

When necessary, you can change the sender E-mail address ("From" address).

For details, refer to Here.

  • You can register the fixed subject and text phrase of the E-mail message. For details, refer to Here.

  • Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow]). For details, refer to Here.