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Specifying a Destination

Selecting from address book

In [Address Book], select the destination registered on this machine.

You can send data by broadcast transmission if you select multiple destinations. You can also use broadcast transmission by combining different sending modes such as Scan to E-mail and SMB Send.

For details on how to register a destination, refer to Here.

No.

Description

1

Narrow down destinations with the index specified for the registered destination. Also using [Add. Type] further narrows down destinations.
The following keys can be used to narrow down destinations:

  • [All]: All address book entries registered on this machine are displayed.

  • [Favorite]: The destinations specified with [Favorite] as search text are displayed.

  • [etc]: Displays destinations for which the registered name of each begins with a character other than an alphabet character.

2

Switches the display of the registered destinations to the button or list view mode.

If the list view mode is selected, you can sort destinations by registration number, destination type, or registered name.

3

Narrow down destinations by the type of the registered destination. Also, using search text further narrows down destinations.

4

Expands the area when scrolling is required in the area where the registered destinations are displayed.

  • You can select the index or destination type to be displayed at the top when [Address Book] is displayed (default: [Favorites]/[All]). For details, refer to Here.

  • You can select the list order of destinations to be displayed in [Address Book] between an order by registration number and by registration name (default: [Number Order]). For details, refer to Here.

  • You can select the default display of the [Address Book] between button images and listing (default: [One-Touch Button Layout]). For details, refer to Here.

  • You can specify whether to prohibit users from specifying more than one destination (for broadcasting) or not (default: [OFF]). For details, refer to Here.

  • You can specify whether the registered information for the selected destination is displayed every time the destination is selected from the destinations registered on this machine (default: [OFF]). Using this function helps to prevent wrong transmissions. For details, refer to Here.

Specifying a group destination

When you frequently send data by broadcast transmission, it is convenient to use a Group that groups multiple destinations.

When a Group is selected in [Address Book], select the destinations you want send data among the destinations registered in the group. If there is certain destination that you want to delete from sending data among the destinations registered in the group, tap [Select All], then tap the target destination to deselect.

For details on how to register a Group, refer to Here.

Searching for destinations

If a large number of destinations is registered, search for a destination by registration name or destination (E-mail address or computer name).

  1. Tap [Addr. Search] - [Search] - [Name Search] or [Address Search].

    • When searching for a destination by registration name, tap [Name Search].

    • When searching for a destination by E-mail address or computer name, tap [Address Search].

  2. Enter the text you want to search for, then tap [Search].

    • Using [Name Search]

    • Using [Address Search]

  3. Select the destination from the search result.

  • You can select whether to differentiate upper case and lower case characters (default: [Differentiate]) when searching for a destination. You can also specify whether to display the check box for switching between case-sensitive and case-indifferent search modes in the search screen (default: [OFF]). For details, refer to Here.

Direct input

In [Direct Input], tap the corresponding key of the destination type to which you want to save or send, then enter the destination information.

Purpose

Reference

To send a file as an E-mail attachment

Here

To save data in a User Box of this machine

Here

To send data to a shared folder of a computer or server

Here

To send data to the FTP server

Here

To send data to the WebDAV server

Here

To use the scan transmission using the Web Service of Windows Vista/7/8/8.1

Here

To automatize a scan transmission workflow via a scan server

Here

  • You can register the destination that you have entered directly into the address book. For details, refer to Here.

  • You can specify whether to allow the user to directly enter a destination (default: [Allow All]). For details, refer to Here.

Selecting from the history

In [Job History], select a destination from the history of scan transmission destinations or saved destinations.

The history shows the latest five fax destinations. When necessary, multiple destinations can be selected from the history.

  • If you edit a registered destination or User Box or turn the main power off or on, history information is deleted.

Searching for an E-mail address through the LDAP server

When using the LDAP server or Active Directory of Windows Server, search for an E-mail address through the server.

There are two ways to search: Use [Address Search (LDAP)] in which a fax number is searched by a single keyword, and use [Adv. Search (LDAP)] in which a fax number is searched by a combination of keywords of different categories.

  • To use the LDAP server or Active Directory to specify the destination, you must register the server on this machine. The registration process is explained using Web Connection. For details, refer to Here.

  1. Tap [Addr. Search] - [Search] - [Address Search (LDAP)] or [Adv. Search (LDAP)].

  2. Enter the keyword, then tap [Search].

    • Using [Address Search (LDAP)]

    • Using [Adv. Search (LDAP)]

  3. Select the destination from the search result.

Displaying the broadcast destination list

To display the broadcast destination list and check or delete the specified destinations, specify multiple destinations, then tap [No. of Address]. The list display location can be moved by dragging the top of the list.