Copying a File to a Hot Folder for Printing
Overview
Creating a hot folder using Hot Folder allows you to print files simply by copying them to the folder.
Configure the settings in the order shown below to use this function.
1. Add a Printer (System) to Hot Folder
2. Add job settings
3. Set the hot folder
4. Print from the hot folder
The following is recommended
This function includes the following features.
No need to launch the application or use the printer driver.
As you can register printer and job settings in advance, files can be printed by simply adding them to the hot folder.
You can create copies of hot folders for different job settings, and use them separately for specific types of tasks.
You can copy and print multiple files at once.
Tips
- You can configure the settings for the hot folder so that files remain in the folder after they are printed.
- You can set hot folders to be shared folders. Folders that have been set as shared folders can also be accessed over a network from a computer. For details about the setting, refer to Sharing a Hot Folder.
Reference
- For details about operating systems that support Hot Folder, refer to Operating Environment.
Target Jobs
Print jobs
Assumed Operating Environment
Item Name | Contents |
|---|---|
OS | Windows 10 |
NOTICE
- The actual screen displayed may differ depending on the application version or revision, and the environment you are using.
Add a Printer (System) to Hot Folder
If you have not added the PS Plug-in Driver to the computer, manually register the system to Hot Folder.
If the printer was registered using the [Add Printer] on the control panel, the printer is displayed automatically in the [Printers/Print Settings] field. In this case, Step 2 and Step 3 are not required.
If you have multiple identical machines on the network that support PS Plug-in Driver and you do not want to add these multiple drivers to [Devices and Printers] on the control panel, register the printer to Hot Folder.
1
Click [MFP-Printer Utility] and then [Hot Folder] on the start menu to launch Hot Folder.
2
Click [Printer Search].
The [Add Printer] screen is displayed, and the printer is searched for automatically.
3
Select the system, and click [OK].
If no printers are displayed, configure [Port] and [Wake Timeout] in [Connection Details], and click [Search again].
Manually add the printer you want to use if it is not displayed. Enter the system’s printer name and IP address into [Network printer name or IP Address] and click [OK].
4
The printer added to Hot Folder is displayed.
5
Check if the printer (system) has been added to Hot Folder.
Adding Job Settings
Add the job setting when printing to Hot Folder. This section describes the process for reducing the size of original paper to A4-sized paper, performing a 2-sided imposition, and then printing 10 copies to A4 paper using 2-sided printing.
1
Select the printer to which the print settings are added, and click [New].
PS Plug-in Driver starts.
2
Select the [General] tab, and configure the items.
For details about the settings, refer to the [General] tab settings (described after the procedure).
3
Select the [Layout] tab, configure the items, and click [OK].
For details about the settings, refer to the [Layout] tab settings (described after the procedure).
4
The [New Settings] is added to Hot Folder.
5
Enter the name of the print settings into [New Settings].
[General] tab settings
Item | Setting Value |
|---|---|
[Original Orientation] | [Portrait] |
[Paper Tray] | Select the paper feed tray loaded with A4 paper |
[Copies] | 10 |
[Layout] tab settings
Item | Setting Value |
|---|---|
[2-Sided] | Add check mark |
[Imposition] | [2 in 1 (Full Size)] |
[Binding Position] | [Top Bind] |
[Paper Size] | [A4] |
Set the Hot Folder
1
Click [Configuration].
2
Click [New].
3
Select a folder you want to set to a hot folder, and click [Select Folder].
Here, HotFolder01 has been selected as an example.
4
The selected folder is registered in [Hot Folders].
5
Select the hot folder, and configure the items.
For details about the settings, refer to "Hot Folder Setting Contents" (described after the procedure).
6
Click [OK].
7
Click [Close].
8
Click [Minimize to tray].
Select [Exit] to exit Hot Folder. The hot folder cannot be used at this point.
9
The Hot Folder screen closes.
Even though Hot Folder is stored in the task tray, the hot folder can still be used.
Hot Folder Setting Contents
Item | Setting Value |
|---|---|
[Printer] | Select the printer using the selected hot folder |
[Print Setting] | Select the hot folder print settings |
[Enabled] | Add check mark |
Print From the Hot Folder
1
Copy (drag and drop) the file to be printed into the hot folder.
2
The print job is sent automatically to the system to be printed.
The icon displayed in the task tray changes in appearance when a job is being processed in the hot folder. No message or screen is displayed during printing. For details about the icon types, refer to Confirming the Status of the Hot Folder.
If you selected [Move to Sub-Folder] (default) in the [General] tab on the [Configuration] screen of Hot Folder, the print job is moved to the Sent Files folder within the hot folder when it is sent to the system.
in the upper-right of a page, it turns into 
and is registered as a bookmark.