Function list

Enhanced passwords

There are 5 different passwords provided for security functions.

  • CE password

  • Administrator password

  • User password

  • Account password

  • HDD Lock Password

Specify the CE password and administrator password using 8 to 64 alphanumeric characters (alphabetic characters are case-sensitive), including symbols.

The account password should be made from 1 to 8 alphanumeric characters (case-sensitive). If you enter 8 or more characters, the last entered character will be identified as the 8th character.

The user password is normally made from 1 to 64 alphanumeric characters (case-sensitive), including symbols; however, the user password less than 8 characters cannot be used in the Enhanced Security mode. If you enter 64 or more characters, the last entered character will be identified as the 64th character.

The HDD lock password should be made from 8 to 32 alphanumeric characters (case-sensitive). If you enter 32 or more characters, the last entered character will be identified as the 32nd character.

The machine in the Enhanced Security mode also refuses any entry for 5 seconds, if a wrong password is entered for one of the 5 passwords mentioned above.

Should you forget any security-related password, take action as follows depending on the type of password.

  • For a user password or account password, contact your administrator.

  • If you have forgotten the administrator password or HDD lock password, contact your service representative.

We recommend that each password should be changed on a regular basis in order to prevent illicit access or falsification of data.

Data access

Ensure that a user is required to enter an enhanced password which has been set by the administrator, in order to save data into the user box stored in HDD or output the stored data.

When saving data into a user box, you can improve security by setting an enhanced password. Only administrators can delete folders and user boxes that contain data. Once a user box attribute has been changed, user authentication with an enhanced password is required. User authentication is also required to use saved data.

Limitation of network functions

When the Enhanced Security mode is set to ON, available network ports are limited to the ports used for the following print functions. Other network ports are not available.

IPP printing
LPR printing
RAW printing
WSD relation

The Web browser button on the MACHINE screen is hidden.

Blocking external accesses

When the Enhanced Security mode is set to ON, CS Remote Care is not available.

Unavailable applications

When the Enhanced Security mode is set to ON, the following functions are unavailable.

  • Color Centro

  • AccurioPro Print Manager

  • PageScope Web Connection

  • Web Utilities*

*: If the administrator authentication is performed using Web Utilities for the Enhanced Security mode, you can only check the ROM version of firmware.

Creating, saving, and analyze an audit log

A history of security function operations is created and saved as an audit log. Date and time, information identifying the person who made the operation, details of the operation, and results of the operation are saved, enabling analysis of unauthorized accesses.

Administrator authentication

A service representative is supposed to set up an authentication data for an administrator. According to this authentication data, the administrator gains authorized access by entering the administrator password. Only one authentication string can be registered per machine.

Administrator setting mode

The machine enters the administrator setting mode when password authentication is successfully made by the administrator. In the administrator setting mode, setting change of various machine functions is available.

Be sure to exit the administrator setting mode if you leave in front of the machine while using this mode.

Service mode usage restrictions by administrator

The administrator can restrict the usage of the service mode by a customer engineer (CE) when the Enhanced Security mode is set to ON.

  1. Follow the procedure on Displaying the Administrator Setting Menu Screen to display the Administrator Setting Menu screen.

  2. On the Administrator Setting Menu screen, press Security Setting and Service Login Allow Setting in sequence.

    The Service Login Allow Setting screen is displayed.

  3. Select Allow, then press OK.

IC Card

If the Enhanced Security mode is set to ON, the machine rejects the user authentication if it is made using an IC card.

USB port functions

When the Enhanced Security mode is set to ON, the following functions are available using a USB port.

  • USB Memory ISW

  • Paper category registration for color density control

  • ORU-M parts data

Printing through computer

When the Enhanced Security mode is set to ON, General Settings is set to ON (MFP). When saving print data in memory or on the HDD in the machine, you need to enter the user name and password.

For details about the printer controller and printer driver that support the Enhanced Security mode, contact your service representative.

For details about the image controller and printer driver that support the Enhanced Security mode, contact your service representative.

Synchronously configured or restricted functions

When the Enhanced Security mode is set to ON, the following functions are configured or restricted synchronously.

  • IPSec is also set to ON synchronously. At this time, IPSec is set to the default, so change the setting to suit your environment.

  • SSL is not available.

  • Job operations cannot be performed using Spool after selecting Schedule in the JOB LIST tab on the touch panel.

Data to be protected

Use the Enhanced Security mode to prevent the data from being written to illicitly-switched HDD.

Also, the following data managed by the administrator is better secured:

  • User data

  • Data to manage the machine