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Managing Destinations (For Administrators)

To print a list of registered one-touch destinations ([Address Book List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Address Book List]

Print the list of address books registered on this machine.

Settings

Description

[Print Selection] / [Print All]

Select the method to print an address list.

  • [Print Selection]: Select this option to specify the destination range and print destinations in the specified range.

  • [Print All]: Select this option to print all destinations.

[List Output Number]

If you select [Print Selection], specify the printing range.

  • [Specify]: Select this option to print destinations in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Select this option to print all destinations of the type you selected in [Print Destination List by Type].

  • [Starting Destination No.]: Specify the registration number of the destination from which to start printing.

  • [Number of Destinations]: Specify the number of destinations you want to print.

[Print Destination List by Type]

If you select [Print Selection], select the type of destinations you want to print. You can further narrow down destinations to be printed from the print range you specified in [List Output Number].

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To print a list of registered group destinations ([Group List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Group List]

Print the list of groups registered on this machine.

Settings

Description

[List Output Number]

Specify the range of destinations you want to print.

  • [Specify]: Select this option to print destinations in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Prints all groups.

  • [Starting Destination No.]: Specify the registration number of the destination from which to start printing.

  • [Number of Destinations]: Specify the number of destinations you want to print.

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To print a list of registered program destinations ([Program List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [One-Touch/User Box Registration]
        • [One-Touch/User Box Registration List]
          • [Program List]

Print the list of programs registered on this machine.

Settings

Description

[One-Touch] / [Group] / [DirectInput (Selection)] / [DirectInput(All)]

Select the method to print an address list.

  • [One-Touch]: Select this option to print programs with the address book being registered.

  • [Group]: Select this option to print programs with a group being registered.

  • [DirectInput (Selection)]: Select this option to print programs in which destinations are registered using Direct Input.

  • [DirectInput (All)]: Select this option to print all programs in which destinations are registered using Direct Input.

[List Output Number]

If you select [One-Touch], [Group], or [DirectInput (Selection)], specify the printing range.

  • [Specify]: Select this option to print programs in the range specified in [Starting Destination No.] and [Number of Destinations].

  • [All]: Select this option to print all programs of the selected type. If you select [DirectInput (Selection)], select the type of destinations to be printed by [Print Destination List by Type].

  • [Starting Destination No.]: Specify the registration number of the program from which to start printing.

  • [Number of Destinations]: Specify the number of programs you want to print.

[Print Destination List by Type]

If you select [DirectInput (Selection)], select the type of destinations you want to print. You can further narrow down destinations to be printed from the print range you specified in [List Output Number].

[Print]

Moves to a screen used to configure print settings.

Change print settings as required, then tap [Start] to start printing.

To restrict the registered destinations that can be accessed by users

 

To back up the registered destination information

Saving the setting information of this machine (Export)

Types of information that can be exported

Various types of setting information of this machine can be saved (exported) to your computer or the SMB sharing folder. Use this function to back up various types of setting information of this machine or copy setting information.

The following information can be exported from this machine.

Item

Description

[Device Setting]

Various settings of this machine.

If necessary, the configuration file to be exported can be encrypted using a password.

[Counter]

Information of various types of counters on this machine.

Select counter information to be exported from counters for respective users or accounts, and others.

[Authentication Information]

Authentication information to be managed by this machine.

Select whether to export all authentication information or only user registration information.

If necessary, the authentication information file to be exported can be encrypted using password.

[Address]

The information of addresses registered on this machine.

Select information to be exported from all address information, address book, group, program, and E-mail subject/body.

If necessary, the address information file to be exported can be encrypted using password.

[Copy Protect/Stamp]

The registration information of copy protect or stamp.

[Restriction Code List]

The restriction codes list of our depreciated the OpenAPI connection application.

Exporting information to your computer

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be exported, then click [Export].

  2. Configure the required settings depending on the information to be exported.

    • If [Device Setting] is selected, select the export purpose from [Copy Settings] or [Backup Settings]. If you select [Copy Settings], select the type of the setting to be copied.

    • If you select [Device Setting], [Authentication Information], or [Address], enter the password as required.

    • If you select [Counter], select the type of the counter to be exported.

    • If you select [Authentication Information] or [Address], select whether to export all information.

    • If you select [Authentication Information] or [Address], select the format of the file to save data in. To edit information using the spreadsheet software, select [CSV File].

  3. In [Export Destination], select [Export to PC].

  4. Click [OK].

    The file is saved on the computer.

  • When an E-mail address with a registered certificate is exported, the certificate is not exported. Register the certificate again after importing the address on this machine.

  • For details on the list of inhibited codes, contact your service representative.

Exporting information to an SMB sharing folder

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be exported, then click [Export].

  2. Configure the required settings depending on the information to be exported.

    • If [Device Setting] is selected, select the export purpose from [Copy Settings] or [Backup Settings]. If you select [Copy Settings], select the type of the setting to be copied.

    • If you select [Device Setting], [Authentication Information], or [Address], enter the password as required.

    • If you select [Counter], select the type of the counter to be exported.

    • If you select [Authentication Information] or [Address], select whether to export all information.

    • If you select [Authentication Information] or [Address], select the format of the file to save data in. To edit information using the spreadsheet software, select [CSV File].

  3. In [Export Destination], select [Export to SMB].

  4. Click [OK].

  5. Enter the information to connect to the SMB server.

    Settings

    Description

    [SMB Host Name]

    Enter the SMB server address.

    Example of entry: "192.168.1.1"

    [User Name]

    Enter the user name to log in to the SMB server (using up to 64 characters).

    [Password]

    Enter the password of the user name you entered into [User Name] (using up to 64 characters).

  6. Click [Connection].

    The folder selection page is displayed.

  7. Select a folder to export the target file to, then click [OK].

    The file is saved in the selected SMB sharing folder.

To migrate the registered destination information to other MFP of the same model

Writing the setting information to this machine (Import)

Types of information that can be imported

Various types of setting information, which are saved (exported) from this machine to your computer or the SMB sharing folder, can be written (imported) to this machine. You can migrate setting information that is exported from other device of the same model to exchange the device.

The following information can be imported on this machine.

Item

Description

[Device Setting]

Various settings of this machine.

To import setting information, enter the password that is specified when exporting it.

[Authentication Information]

Authentication information to be managed by this machine.

To import the authentication information, enter the password that was specified for export.

[Address]

The information of addresses registered on this machine.

To import the address information, enter the password that was specified for export.

[Copy Protect/Stamp]

The registration information of copy protect or stamp.

[Restriction Code List]

This is a list of restriction codes for the OpenAPI connection application.

Importing information from your computer

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be imported, then click [Import].

  2. Configure the required settings depending on the information to be imported.

    • To import the [Device Setting], [Authentication Information], or [Address], enter the password that was specified for export.

    • To import [Authentication Information], select whether to import the backup file for all authentication data, or to only import the user's registration information.

    • To import [Address], select whether to import the backup file for all address data, or to import the individually exported address file.

    • When importing [Address], if you select [Updates containing only Registration number, leave the original data of the address and Registration Number.], address information, in a file to be imported, containing only a registration number, is not registered in the machine. If you select [Updates containing only Registration number, delete the original data of the address and Registration Number.], address information containing only a registration number is deleted from the machine.

  3. Select [Select from PC], then click [Browse...].

  4. Select the file you want to import, and click [OK].

    The import confirmation dialog box is displayed.

  5. Click [Import].

    • If the information currently registered on this machine is different from [Authentication Information] and [Address] to be imported, [Difference] is displayed. Clicking [Difference] allows you to select whether to apply the information registered on this machine or the information to be imported.

  • The counter information cannot be imported.

  • For details on the list of inhibited codes, contact your service representative.

Importing information from an SMB sharing folder

  1. In the administrator mode, select [Maintenance] - [Import/Export] to select the information to be imported, then click [Import].

  2. Configure the required settings depending on the information to be imported.

    • To import the [Device Setting], [Authentication Information], or [Address], enter the password that was specified for export.

    • To import [Authentication Information], select whether to import the backup file for all authentication data, or to only import the user's registration information.

    • To import [Address], select whether to import the backup file for all address data, or to import the individually exported address file.

    • When importing [Address], if you select [Updates containing only Registration number, leave the original data of the address and Registration Number.], address information, in a file to be imported, containing only a registration number, is not registered in the machine. If you select [Updates containing only Registration number, delete the original data of the address and Registration Number.], address information containing only a registration number is deleted from the machine.

  3. Select [Select from SMB List], then click [SMB List].

  4. Enter the information to connect to the SMB server.

    Settings

    Description

    [SMB Host Name]

    Enter the SMB server address.

    Example of entry: "192.168.1.1"

    [User Name]

    Enter the user name to log in to the SMB server (using up to 64 characters).

    [Password]

    Enter the password of the user name you entered into [User Name] (using up to 64 characters).

  5. Click [Connection].

    The folder selection page is displayed.

  6. Select the file you want to import, and click [OK].

    The import confirmation dialog box is displayed.

  7. Click [Import].

    • If the information currently registered on this machine is different from [Authentication Information] and [Address] to be imported, [Difference] is displayed. Clicking [Difference] allows you to select whether to apply the information registered on this machine or the information to be imported.

  • The counter information cannot be imported.

  • For details on the list of inhibited codes, contact your service representative.

To erase all the registered destination information

Deleting all address information

All of the address information registered on this machine can be deleted.

In the administrator mode, select [Maintenance] - [Reset] - [Format All Destination], then click [Format].