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Preparation for Printing

Using in the Windows Environment

To use this machine via network connection

 

To use this machine via USB connection

 

Using in the Mac OS Environment

To use this machine via Bonjour connection

 

Printing in the Windows Environment

Saving the Number of Printed Sheets

To print multiple pages on the same side of a single sheet ([Combination])

Printing multiple pages on the same side of a single sheet ([Combination])

You can print multiple reduced size pages on the same side of a single sheet to reduce the number of pages to be printed.

In [Combination] in the [Layout] tab, select "N in 1". For example, when you select [9 in 1], every set of nine pages is reduced and printed on the same side of one sheet.

If necessary, click [Combination Details...] to set the page layout order and whether to input border lines between pages.

Settings

Description

[Layout Order]

Select the page layout order.

[Border]

Select this check box when you want to draw border lines between pages. In addition, select the type of border lines from [Frame] and [Line].

  • By using this function in combination with the 2-Sided Print function ([Print Type]: [2-Sided]), you can save more amount of paper.

To print on both sides of paper ([2-Sided])

Printing on both sides of paper ([2-Sided])

By using both sides of paper for printing, you can halve paper consumption.

In [Print Type] in the [Layout] tab, select [2-Sided]. [2-Sided] is specified by default.

  • By using this function in combination with the Combine function ([Combination]: "N in 1"), you can save more amount of paper.

To skip blank pages ([Skip Blank Pages])

Skipping blank pages ([Skip Blank Pages])

Blank pages contained in the original are skipped when the original is printed. You can reduce the number of printed sheets.

In the [Layout] tab, select the [Skip Blank Pages] check box.

  • For some originals, blank pages are also printed.

  • [Skip Blank Pages] is available only when the printer driver for Windows is used.

To save originals in a user box on this machine ([Save in User Box])

Saving Originals in the Box on This Machine ([Save in User Box])

Save in User Box

The Save in User Box function saves print data in a box on this machine. You can also print the data at the same time as it is being saved in the box.

You can use multiple User Boxes for different purposes, for example:

  • By saving data in a box that all users can access (Public Box) or in a box that the members of a specific department can access (Group Box), you can distribute the data.

  • By saving data in the private box (Personal Box), you can assure security because only you can open the box. The data in the box is not deleted by mistake.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

Operations required to use this function

Register the boxes for storing print data on this machine.

For information on the procedure for registering boxes, refer to Here.

  • You can also register boxes using Web Connection. For details, refer to Here.

How to print from the computer

  1. In [Output Method] in the [Basic] tab, select [Save in User Box].

    • When you want to print the data at the same time it is saved in the box, select [Save in User Box/Print].

  2. Enter the file name and the box number of the save location, click [OK].

    • Use a file name that helps you locate the data in the box.

    • The box number can be checked in the [User Box Information] list. Clicking [Obtain Device Information] obtains the latest information of the box registered in this machine and displays it in the [User Box Information] list.

    • If you always use the same file name and box number, registering them in advance eliminates the need for entering them each time. For details, refer to Here.

  3. Execute printing.

    The data is saved in the box on this machine.

  • [Obtain Device Information] cannot be used when this machine is used via a USB connection.

Using data saved in a box

You can print or send data saved in a box via E-mail or fax.

  • For information on how to print data saved in a box, refer to Here.

  • For information on how to send data saved in a box, refer to Here.

To view the finished preview image in order to prevent misprints (XPS only)

Previewing the Print Image (XPS Only)

The XPS driver has a function to preview the print image for your checking.

In the preview window, you can check the print image and delete unnecessary pages.

  1. In the [Other] tab, select the [Display the preview when printing] check box.

  2. In the application software, execute printing.

    The preview window appears.

  3. Check the print image, then execute printing.

    No.

    Functions

    1

    Move this slider to enlarge or reduce the preview.

    2

    Click this button to switch the currently displayed page.

    3

    Click this button to change the print settings.

    4

    Click this button to delete the displayed print job.

    5

    Select this menu to start printing.

    6

    Select the page to be displayed. You can delete the selected page or pages.

  • [Display the preview when printing] is available only when the printer driver for Windows (XPS) is used.

Enlarging or Reducing an Original Image

To enlarge or reduce based on the paper size ([Paper Size])

Enlarging or reducing to the paper size ([Paper Size])

The original is printed after it is enlarged or reduced by a ratio that is automatically determined by the original size and paper size.

If you select a paper size larger than the original size, the original is enlarged to the paper size. If you select a paper size smaller than the original size, the original is reduced to the paper size.

In [Paper Size] in the [Basic] tab, select the size of paper for printing. The zoom ratio is automatically determined by the paper sizes selected in [Original Size] and [Paper Size].

  • This function is enabled when [Zoom] is set to [Auto].

To enlarge or reduce with any zoom ratio ([Zoom])

Enlarging or reducing by the desired zoom ratio ([Zoom])

You can print the original image after it has been enlarged or reduced by the desired zoom ratio. The zoom ratio can be specified to be between 25% and 400% (in increments of 1%).

In [Zoom] in the [Basic] tab, specify the zoom ratio.

Printing Multiple Sets of Copies

To specify the number of copies ([Copies])

Specifying the number of copies ([Copies])

In [Copies] in the [Basic] tab, specify the number of copies you want to print.

  • When you print a large number of copies, use of the Proof Print function will prevent a large number of misprints being created, thereby reducing the amount of waste paper generated. For details, refer to Here.

To print by sets ([Collate]/[Offset])

Printing by sets ([Collate]/[Offset])

When multiple sets of copies are printed, the paper output position of each set is staggered to help you locate the first page of each set.

When the [Collate] check box on the [Basic] tab is selected, copies are output separately in a set-by-set manner, for example, "Pages 1, 2, 3, 4, and 5", "Pages 1, 2, 3, 4, and 5", and then "Pages 1, 2, 3, 4, and 5". When the [Offset] check box is selected, the sets are output in staggered layers.

When you select both [Collate] and [Offset] check boxes, the output position is staggered for each set, allowing you to easily prepare handouts.

To make a trial printing in order to prevent misprints ([Proof Print])

Making a Trial Printing ([Proof Print])

Proof Print

The Proof Print function is used when printing multiple copies. It allows the printer to output one copy and pause the printing operation before printing the remaining copies.

Because you can check the print result before starting printing the remaining copies from the Touch Panel, this function is helpful to prevent a lot of misprints.

How to print from the computer

  1. In [Output Method] in the [Basic] tab, select [Proof Print].

  2. Specify the number of copies, then execute printing.

    Only one copy is printed. Continue to "Operations on this machine".

Operations on this machine

  1. Tap [Job List].

  2. While [Active] is displayed, tap [Release Held Jobs].

  3. Select the job you want to print.

  4. If necessary, tap [Change Setting] to change the print conditions.

    • To delete a job, tap [Delete].

  5. Tap [Start] or press the Start key.

    The remaining copies are printed.

Deleting a job

A job, which has been sent to this machine with [Proof Print] enabled, can be deleted remotely using Web Connection via the Web browser of the computer.

  1. Access to the Web Connection, using the Web browser.

    • For information on how to access Web Connection, refer to Here.

  2. Log in to the user mode.

    • For details on how to login to the user mode, refer to Here.

  3. Click [Job] - [Current Jobs].

  4. Click [Release Job].

  5. Select the check box of the job to be deleted, and click [Delete].

  6. Click [OK].

    The selected job is deleted.

Selecting the Paper Size or Type for Printing

To print on custom size paper ([Original Size])

Printing on custom size paper ([Original Size])

A special sized original is printed on custom sized paper loaded in the Bypass Tray.

  1. In [Original Size] in the [Basic] tab, select [Custom Size].

    • In [Paper Size], select [Same as Original Size].

    The [Custom Size] setting window appears.

  2. Specify the width and length as desired, and click [OK].

  • Load the custom sized paper in the Bypass Tray. For details on how to load paper into the Bypass Tray, refer to Here.

  • When you are using the PCL driver, you can register a custom size in the [Settings] tab. For details in the [Settings] tab, refer to Here.

To change the paper type for printing ([Paper Type])

Specifying the paper type ([Paper Type])

In [Paper Type] in the [Basic] tab, select the type of paper for printing. This function is enabled when [Paper Tray] is set to [Auto].

In [Paper Settings for Each Tray...] on the [Basic] tab, you can set a paper type for each tray. When you specify anything other than [Auto] in [Paper Tray], the paper type information specified here is applied.

To specify the paper tray for printing ([Paper Tray])

Specifying the paper tray ([Paper Tray])

In [Paper Tray] in the [Basic Settings] tab, select the paper tray for printing.

  • If you select [Auto], the paper tray for the paper you have selected in [Paper Size] is automatically selected.

To collectively print on different color sheets that have been loaded into multiple trays ([Carbon Copy])

Printing on paper in multiple trays ([Carbon Copy])

You can print the original on different sheets of paper loaded in multiple trays. Because you can obtain printing results that look like carbon-copied slips using the print command once, this function is called Carbon Copy.

For example, by using the print command once, you can print a submission document on high-quality color paper loaded in Tray1 and print your copy on recycled paper loaded in Tray2.

This function is useful when you want to create a submission document and its copy at one time.

  1. In [Paper Tray] in the [Basic] tab, select the paper tray for printing the original.

    • You cannot select [Auto].

  2. In the [Cover Mode] tab, select the [Carbon Copy] check box.

    The [Carbon Copy Settings] window appears.

  3. Specify the paper tray for carbon copies and output order, and click [OK].

    Settings

    Description

    [Original Copy]

    The paper tray for printing the original is displayed.

    [Carbon Copy Tray]

    Select the paper tray for carbon copies. Select the check boxes for all paper trays to be used.

    [Output Order]

    Select the order of outputting carbon copies.

    • [Tray]: Carbon copies are printed in order of selected trays. When an original of multiple pages is printed, all pages are printed on paper from one tray, then the next tray is used.

    • [Page]: Carbon copies are printed page by page. When an original of multiple pages is printed, each page is printed on paper from all the selected trays.

To print on Postcards

Printing on postcards

You can print the original on a postcard loaded in the Bypass Tray.

  1. Set as follows on the [Basic] tab.

    • [Original Size]: Select [Postcard]. If [Postcard] is selected, [Paper Type] is set to [Thick 3].

    • [Paper Size]: Select [Same as Original Size].

    • [Paper Tray]: Select [Bypass Tray].

  2. Execute printing.

    A message appears on the Touch Panel to prompt you to load postcards.

  3. Load postcards into the Bypass Tray.

    • For details on how to load postcards, refer to Here.

  4. Tap [Complete] on the Touch Panel.

    Printing starts.

To print on banner paper

Printing on Banner Paper

Printing on banner paper

This machine accommodates paper with a length of up to 47-1/4 inches (1,200 mm) in the Bypass Tray.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Printable paper

Paper width

Paper length

Paper weight

8-1/4 to 11-11/16 inches (210 to 297 mm)

17 to 47-1/4 inches (431.9 to 1200 mm)

33-13/16 to 55-7/8 lb (127 g/m2 to 210 g/m2)
(Using the printer driver, select the paper type appropriate for the weight of the banner paper to be used.)
32-3/16 to 41-3/4 lb (121 g/m2 to 157 g/m2): Thick 1+, Thick 1+(Side 2)
42 to 55-5/8 lb (158 g/m2 to 209 g/m2): Thick 2, Thick 2 (Side 2)
55-7/8 lb (210 g/m2): Thick 3, Thick 3 (Side 2))

  • When printing data on banner paper, select a paper type appropriate to the banner paper using the printer driver. Then, the [Paper Tray] is set to [Bypass Tray].

How to print on banner paper

Specify the banner paper size.

  • If [ID & Print] is set to [ON] in [ID & Print Settings], printing on banner paper is disabled (default: [OFF]). For details on [ID & Print Settings], refer to Here.

  1. On the Touch Panel of this machine, tap [Utility] - [Banner Printing].

  2. Select [Allow], then tap [OK].

  3. Check that the screen waiting for banner printing job has appeared.

    • When a banner printing job is queued, the machine can receive the following print jobs, excluding banner printing jobs.
      Printing from the computer: Print, Secure Print, Save in User Box, Save in User Box and Print, Proof Print, ID&Print
      Direct printing from Web Connection: Print, Secure Print, Save in User Box, Proof Print, ID&Print

    • When a banner printing job is queued, the machine can receive the following fax jobs.
      G3 Fax, Internet Fax, IP Address Fax, PC-Fax

    • The following jobs remain queued until a banner printing job is released.
      Forward TX, Relay Distribution, TSI Routing, Timer TX, PC-Fax TX

    • When a banner printing job is queued, the following operations cannot be carried out.
      Printing, sending, and downloading files in a User Box from Web Connection, WS scan, TWAIN scan

    When you have finished the above settings, start to print from the PC.

  4. In [Original Size] in the [Basic] tab, select [Custom Size].

  5. Specify the width and length of the banner paper, and click [OK].

    The [Confirm setting changes] dialog box appears.

  6. Click [Yes].

    The [Paper Tray], [Paper Type], and [Print Type] settings are switched.

    • Click the [Paper Settings for Each Tray...], and change the type of papers on the Bypass Tray according to the weight of print papers.

  7. Execute printing.

    A message appears on the Touch Panel to prompt you to load papers.

  8. Load the banner paper into the Bypass Tray.

    • For information on how to load banner paper into the Bypass Tray, refer to Here.

  9. When you have loaded a banner paper, tap [Complete].

    Printing on the banner paper starts. Support the ejected banner paper by hand. To continue printing, execute printing from the computer.

  10. Tap [Exit].

    A message confirming the end of banner printing is displayed. To terminate printing, tap [Yes].

    • If there is a queued job, the job is started.

Adjusting the Color Quality to Obtain a Nice-Looking Print Image

To select colors for printing ([Select Color])

Selecting colors for printing ([Select Color])

Select colors for printing. There are four color modes: [Auto Color] that fits the original color, [Full Color], [Gray Scale], and [2 Color].

In [Select Color] in the [Quality] tab, select a color mode for printing.

  • [Auto Color] is a function of the PCL/PS driver.

  • [Full Color] is a function of the PS/XPS driver.

  • [2 Color] is a function of the PCL driver.

To fine-tune the image quality according to the original ([Quality Adjustment])

Fine-tuning the image quality according to the original ([Quality Adjustment])

You can fine tune the color image quality according to the original. For example, you can increase the vividness or reduce the color difference.

You can adjust the overall image quality of the original, and you can also adjust in detail the image quality of each element of the original, such as text and photos. When you are using the PCL driver, you can adjust the brightness and contrast.

  1. In the [Quality] tab, click [Quality Adjustment].

  2. Fine tune the image quality according to the original.

    • [Simple]: The image quality of the entire original is adjusted. Specify the type of the color profile used for printing.

    • [Detail]: The image quality of the original is adjusted in detail for each element such as text, photos, figures, tables, and graphs. For each element, specify the type of the color profile used for printing and other profiles to be applied.

  3. Click [OK].

  • When you are using the PS driver, you can manage the ICC profiles to be used. For details, refer to Here.

To automatically adjust to the available color settings for the original ([Color Settings])

Selecting the optimum color representation for the original ([Color Settings])

Select the optimum settings for the original to print it at the optimum image quality level.

Select one of the following processes according to the original to be printed; the process suitable for originals consisting primarily of text, the process suitable for photos, the process suitable for originals created with DTP, the process suitable for printing Web pages, or the process suitable for printing CAD data.

In [Color Settings] in the [Quality] tab, select the optimum color setting mode for the original.

To specify the graphic pattern density ([Pattern]) (PCL/XPS only)

Specifying the graphic pattern density ([Pattern]) (PCL/XPS only)

In [Pattern] in the [Quality] tab, select the graphic pattern density.

  • [Pattern] is available only when the printer driver for Windows (PCL/XPS) is used.

To specify the compression ratio of graphic images ([Image Compression]) (PCL only)

Specifying the compression ratio of graphic images ([Image Compression]) (PCL only)

In [Image Compression] in the [Quality] tab, select whether the quality or printing speed is preferred when the image data contained in the original is compressed.

  • [Image Compression] is available only when the printer driver for Windows (PCL) is used.

To print images with a glossy finish ([Glossy Mode])

Making the image glossy ([Glossy Mode])

Images are printed with a glossy finish.

In the [Quality] tab, select the [Glossy Mode] check box.

  • This function is enabled when [Print Type] is set to [1-Sided].

To prevent the generation of white space around images ([Auto Trapping] (PCL/PS only) or [Black Over Print]) (PS only))

Preventing the generation of white space around images ([Auto Trapping] (PCL/PS only) or [Black Over Print]) (PS only))

The generation of white space on the boundary between different colors or around characters is prevented.

In the [Quality] tab, select the [Auto Trapping] check box or configure the [Black Over Print] setting.

  • Select the [Auto Trapping] check box to superimpose neighboring colors to print so as to prevent white space being generated around a picture.

  • Select the [Black Over Print] check box to superimpose black color on a neighboring color to print so as to prevent white space being generated around black characters or figures. You can select whether to print black only around the characters or around both characters and figures.

To adjust the printing density in order to reduce toner consumption ([Toner Save])

Saving toner ([Toner Save])

Selecting the [Toner Save] check box in the [Quality] tab adjusts the printing density in order to save the amount of toner consumed.

To sharpen the border between text ([Edge Enhancement])

Sharpening the border between text etc. ([Edge Enhancement])

Sharpen the edges of images such as text in the table and graphics to improve legibility.

In the [Quality] tab, select the [Edge Enhancement] check box.

To specify the font processing method ([Font Settings]) (PCL/PS only)

Specifying font processing ([Font Settings]) (PCL/PS only)

Specify how the fonts are processed for printing.

  1. In the [Quality] tab, click [Font Settings].

  2. Change how the fonts are processed for printing.

    • PCL driver

    • PS driver

    Settings

    Description

    [Download Font Format]

    Select a type of fonts to be downloaded from the PC to this machine.

    [Use Printer Fonts]

    Select this check box to replace TrueType fonts with printer fonts during printing. Use of printer fonts increases the printing speed.

    In normal printing operations, we recommend that you select this check box.

    [TrueType Font Substitution Table] (PCL only)

    Set this table when you want to specify the printer fonts that replace TrueType fonts.

    From the list, select the TrueType font, then in [Printer Font to Use], select the printer font with which you want to replace the TrueType font.

  3. Click [OK].

To prevent a failure in printing thin lines ([Thin Line Support]) (PCL only)

Preventing failure in printing thin lines ([Thin Line Support]) (PCL only)

Select this option to prevent thin lines from disappearing in reduced-size printing.

On the [Other] tab, select the [Thin Line Support] check box.

  • This is effective for thin lines such as table borders created in Excel, but not for thin lines used in illustrations.

  • [Thin Line Support] is only available when the printer driver for Windows (PCL) is used.

To use the ICC profile (PS Only)

Using ICC Profiles (PS Only)

Specifying the ICC profiles for printing

Specify and print the ICC profiles registered in this machine with the printer driver.

  • To use the new ICC profiles registered this machine, you need to add the ICC profiles to the printer driver in advance. For details, refer to Here.

  1. In the [Quality] tab, click [Quality Adjustment...].

  2. Click [Detail] and select the element for which the image quality is adjusted.

  3. Click the [ICC Profile] tab.

  4. Specify the settings for [RGB Color], [Destination Profile], and [Simulation Profile].

    • The ICC profiles registered in the printer driver can be selected.

  5. Click [OK].

    Color processing is performed according to the selected ICC profiles.

Adding ICC profiles to the printer driver

To use the ICC profiles registered in this machine for printing, you need to add the ICC profiles to the printer driver in advance.

  • This function is available if the computer can communicate with this machine. The computer communicates with this machine and loads ICC profiles that the machine can use.

  • This function cannot be used when this machine is used via a USB connection.

  • To register ICC profiles in this machine, use Download Manager(bizhub). For details on how to register ICC profiles in this machine, refer to the Help for Download Manager(bizhub).

  1. In the [Quality] tab, click [Quality Adjustment...].

  2. Click [Manage Profile].

    • If the Download Manager(bizhub) has been installed and if you click [Download Manager], the Download Manager(bizhub) starts.

  3. Click the tab and select a color profile type.

  4. From the [Available Profile] list, select the profile you want to add to the printer driver, then click [Add Sel].

    • To register the current driver settings as the profile, click [New], then enter the [File Name] and [Profile Name].

    • To edit the profile name, click [Edit].

  5. Click [OK].

    The profile is added to [Driver Profile List].

Finishing in Handouts or Booklet Format

To staple paper ([Staple])

Stapling paper ([Staple])

Each set of sheets can be stapled (at a corner or at two positions) and output automatically. This function is useful for preparing a project proposal or other booklet materials.

In the [Finish] tab, select the [Staple] check box. In addition, specify the number and positions of staples.

  • To use the Staple function, the optional Finisher is required.

  • In [Binding Position] in the [Layout] tab, specify the staple position.

To add a page margin on paper ([Binding Margin])

Adding margin on pages ([Binding Margin])

A margin for binding is added on pages.

  1. In the [Layout] tab, select the [Binding Margin] check box.

    • In [Binding Position] in the [Layout] tab, specify the margin position.

  2. Click [Binding Margin Settings...].

  3. Adjust the size of margin and click [OK].

    Settings

    Description

    [Shift Mode]

    Select how the images are shifted for creating the margin.

    [Front Side]/[Back Side]

    Specify the size of the margin on the front side.

    When you print on both sides, specify the size of the margin on the back side. When the [Same value for front and back sides] check box is selected, a margin of the same size is created on both front and back sides.

To punch paper ([Punch])

Punching the printed sheets ([Punch])

Printed sheets are punched for filing before they are output. This function is useful when you want to bind printed materials in files.

In the [Finish] tab, select the [Punch] check box. In addition, specify the number and positions of punch holes.

  • To use the Punch function, the optional Finisher FS-534 and Punch Kit PK-520 or the optional Finisher FS-533 and Punch Kit PK-519 are required.

  • In [Binding Position] in the [Layout] tab, specify the punch position.

  • The number of punched holes varies depending on the area you are in.

To fold paper ([Fold])

Folding papers ([Fold])

The printed sheets are creased before they are output.

Half-Fold

Tri-Fold

In the [Finish] tab, select the [Fold] check box, and select the folding mode.

When you want to fold page by page, specify the number of pages to be folded at one time in [Page Fold Setting].

  • To use the Half-Fold function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

  • To use the Tri-Fold function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

  • This function cannot be used on originals that contain more pages than the number of pages that can be folded by this machine.

To print in a booklet format ([Booklet])

Printing in a booklet format ([Booklet])

The pages in the original data are arranged and spread out in booklet format and printed on both sides of sheets. When the printed sheets are stacked and folded in two, the pages are arranged in the correct order.

In [Print Type] in the [Layout] tab, select [Booklet].

  • By selecting [Fold] or [Center Staple and Fold] in the [Finish] tab in combination with this function, you can create booklet-form documents by folding the printed sheets in the center or by binding them using two staples in the center.

  • By selecting [Chapters] in the [Layout] tab in combination with this function, you can place the specified page on the front side.

  • For details on the Center Staple function, refer to Here. For details on the Fold function, refer to Here.

To bind in the center of paper ([Center Staple and Fold])

Binding in the center of the paper ([Center Staple and Fold])

The printed sheets are bound in the center and folded before they are output.

In the [Finish] tab, select the [Center Staple and Fold] check box.

As the sheets are bound in the center, use the combined document data or set the [Print Type] to [Booklet] on the [Layout] tab.

  • To use the Center Staple function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

To specify the output tray ([Output Tray])

Specifying the output tray ([Output Tray])

In [Output Tray] in the [Finish] tab, select the tray to which printed sheets are output.

Adding the date/time, page number, or stamp to printouts

To add a watermark ([Watermark])

Adding a watermark ([Watermark])

Text such as "NO REPRODUCTION" and "INTERNAL USE" are printed on the center of all pages in a tint color.

By printing a watermark, you can specify the handling policy of copied documents.

In the [Stamp/Composition] tab, select the [Watermark] check box. In addition, select the watermark you want to print.

  • [Watermark] is available only when the printer driver for Windows is used.

To compose an overlay image ([Overlay])

Composing an overlay image ([Overlay])

An overlay image registered in the computer or this machine is recalled and printed on the original as a composite image.

  • For details on how to register an overlay image on your computer, refer to Here.

  • For details on how to register an overlay image in a shared folder on the network, refer to Here.

  • For details on how to register an overlay image in this machine, refer to Here.

In [Overlay] in the [Stamp/Composition] tab, select [Print Host Image] or [Print Device Image] (PCL only), and then from the list, select the overlay image to be printed on the original as a composite image.

As necessary, click [Edit...] to add or delete overlay images. Alternatively, change the method of composing an overlay image.

When you have selected [Print Host Image]:

Settings

Description

[Select Overlay File]

Add or delete overlay images.

[Browse Files...]

Add an overlay image to the list.

[Delete]

The selected overlay images are deleted from the list.

[Change 2nd Page and Later]

Select this check box to change the overlay image to be printed on the second and subsequent pages of the original. In addition, from the list, select the overlay image you want to use.

[File Information]

Information on the selected overlay image is displayed.

[Overlay Print Setting]

If necessary, change the method of composing an overlay image.

[Pages]

Select the range of pages on which an overlay image is composed.

[Overwrite]

Select whether to compose the overlay image by overwriting the image on the front side of the original, or to composite it on the back side of the original.

When you have selected [Print Device Image]:

Settings

Description

[Obtain Device Information]

If your computer can communicate with this machine, your computer obtains and displays the latest information on the overlay images registered in this machine.

[Overlay Info]

Information on the overlay image selected from the list is displayed.

[Print on Front Side]/[Print on Back Side]

Select this check box to compose an overlay image on the front and back sides. In addition, specify how to compose an overlay image.

[Overlay Name]

Select the overlay image to be composed.

Click [Browse...] to confirm the detailed overlay information.

[Select Color]

Select the color of the overlay image to be composed.

[Density]

Specify the density of the overlay image to be composed.

[Overwrite]

Select whether to compose the overlay image by overwriting the image on the front side of the original, or to compose it on the back side of the original by watermarking the image.

[Same as Front Side]

Select this check box to apply the settings for the front side to the back side.

[Pages]

Select the range of pages on which an overlay image is composed.

  • [Overlay] is only available when the printer driver for Windows is used.

  • To use [Print Device Image], the optional Extension Memory is required.

To add the print date/time or page number ([Date/Time]/[Page Number])

Adding the print date/time or page number ([Date/Time]/[Page Number])

You can add the print date/time or page number to your printouts. If necessary, you can select the print position and format of the text.

Date/Time

Page Number

In the [Stamp/Composition] tab, select the [Date/Time] or [Page Number] check box.

As necessary, click [Edit...] to change the print position and format of the text.

Settings

Description

[Date/Time]

Change the print position or format of the date/time.

[Format]

As necessary, click [Edit...] to specify the date/time format or whether to print the time.

[Pages]

Specify the range of pages on which the date/time is printed.

[Text Color]

Select the print color for the date/time.

[Print Position]

Specify the print position for the date/time.

[Page Number]

Change the print position of page numbers and the page from which the page number printing starts.

[Starting Page]

Specify the page from which the page number printing starts.

[Starting Page Number]

Specify the page number to be printed on the page specified in [Starting Page].

[Cover Mode]

Select this check box to print page numbers on the front and back covers when they are inserted. In addition, select the format.

[Text Color]

Select the print color for the page numbers.

[Print Position]

Specify the print position for the page numbers.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

To add information to the header or footer ([Header/Footer])

Adding information to the header/footer ([Header/Footer])

You can add and print the date and time and arbitrary text in the top or bottom margin (header/footer) of the original. You must register the information to be added for the header and footer in advance on this machine.

  • For details on how to register the information to be added for the header and footer, refer to Here.

In the [Stamp/Composition] tab, select the [Header/Footer] check box. In addition, select the information you want to add to the header/footer.

As necessary, click [Edit...] to change the range of pages on which the header/footer is printed and other settings .

Settings

Description

[Recall Header/Footer]

Select the header/footer to be recalled.

If your computer can communicate with this machine, clicking [Obtain Device Information] obtains and displays the latest header/footer information registered in this machine.

[Distribution Control Number]

Select whether to print copy numbers when printing multiple sets of copies.

  • [Print in Header]: Select this check box to print the copy number in the header.

  • [Print in Footer]: Select this check box to print the copy number in the footer.

As necessary, click [Edit...] to specify the copy number format and the page from which the copy number printing starts.

[Pages]

Select the range of pages on which the text is printed in the header/footer.

[Text Color]

Select the color of the text to be added to the header/footer.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Inserting a Front Cover or Different Original Page into the Original

To insert front and back covers ([Front Cover] / [Back Cover])

Inserting front and back covers ([Front Cover]/[Back Cover])

You can insert cover sheets, which may be different from those used for the body, before the first page and after the end page of the original.

The front and rear cover sheets can be a paper different from body pages (in paper color and thickness). You can print them at a time.

  1. In [Paper Tray] in the [Basic] tab, select the paper tray for printing the body pages.

    • You cannot select [Auto].

  2. In the [Cover Mode] tab, select the [Front Cover] or [Back Cover] check box.

    • If necessary, you can select whether to print the original on the inserted sheets or to leave them blank. When the inserted sheets are printed, the first page of the original is printed on the front cover and the last page of the original is printed on the back cover.

    • In [Front Cover Tray] or [Back Cover Tray], select the paper tray for the paper to be used as the front cover or the back cover.

To print by inserting paper between transparencies ([Transparency Interleave])

Inserting paper between transparencies ([Transparency Interleave])

When printing on multiple OHP transparencies, you can insert the specified paper between the OHP transparencies. These sheets of paper prevent the OHP transparencies from sticking together due to heat generated during printing or static electricity.

  1. In [Paper Type] in the [Basic] tab, select [Transparency].

    • If you select [Transparency], the [Print Type] is set to [1-Sided], and the [Select Color] is set to [Gray Scale].

  2. In the [Cover Mode] tab, select the [Transparency Interleave] check box.

    • In [Interleave Tray], select the paper tray for the paper to be inserted between OHP transparencies.

    • OHP interleaves are inserted as blank sheets.

To insert paper into the specified page ([Per Page Setting])

Inserting Paper into the Specified Pages ([Per Page Setting])

Paper different from other pages is inserted into the specified pages.

You can select color paper and thick paper as paper to be inserted. You can also select whether to print the original on the inserted paper.

Create in advance a list that specifies the paper and print settings for each page. When printing on inserted paper, select the list you want to apply to printing.

  1. In the [Cover Mode] tab, select the [Per Page Setting] check box, then click [Edit List...].

    • When you have already prepared a list, select the list you want to apply to printing.

  2. Create a list by specifying the paper and print settings for each page.

    Settings

    Description

    [Settings List]

    The settings for each page are displayed in a list.

    [List Name]

    Select the list to be created.

    [Edit List Name]

    If necessary, change the list name.

    [Up]/[Down]

    These buttons move the order of settings in the list. They do not change the settings.

    [Add]

    This button adds the setting to the list.

    [Delete]

    This button deletes the setting selected in the list.

    [Tab Paper Settings]

    When using index paper, set the number and positions of index tabs.

    [Add/Edit]

    You can add settings to the [Settings List] or edit settings.

    [Page Number]

    Enter the page numbers you want to add.

    To specify multiple page numbers, separate each number with a comma (for example, "2,4,6") or connect the numbers using a hyphen (for example, "6-10").

    [Change Settings]

    Change the setting for the item selected in the [Add/Edit] list.

    • [Print Type]: Select the print type applied when printing the specified pages.

    • [Tab Paper]: Select whether to use index paper.

    • [Paper Tray]: Select the paper tray for printing the specified pages.

    • [Staple]: Select the staple position applied when the specified pages are stapled.

    [Tab Position]

    Specify what number tab of index paper is to be used to print text.

    [Text on Tab]

    Enter text to be printed as a tab of index paper using up to three lines.

    [Tab Text Details]

    Specify the details such as the direction, position, or size for text to be printed as a tab of index paper.

  3. Click [OK].

Adjusting the Layout

To print a poster-sized image ([Combination]) (PCL only)

Printing a poster-sized image ([Combination]) (PCL only)

The original image is enlarged, divided, and printed on multiple sheets. When you join the printed sheets together, a large poster is created.

In [Combination] in the [Layout] tab, select "N N". For example, when you select [2 2], one page of the original image is enlarged, divided, and printed on four sheets.

As necessary, click [Combination Details...] to select whether to create overlap margins.

To rotate an image 180 degrees ([Rotate 180])

Rotating the image 180 degrees ([Rotate 180])

The image is printed upside down. Use this function when printing on envelopes whose loading direction cannot be changed.

In the [Layout] tab, select the [Rotate 180] check box.

To fine-tune the print position ([Image Shift])

Fine-tuning the print position ([Image Shift])

You can fine tune the print position of the image upward, downward, rightward, and leftward with respect to the paper. When an image is printed on the back side, you can also fine tune its position.

Use this function when you want to make a fine adjustment, such as changing the print position a little or printing images in different positions between the front and back sides.

  1. In the [Layout] tab, select the [Image Shift] check box.

  2. Click [Image Shift Settings...].

  3. Adjust the upward/downward and rightward/leftward shift distances, and click [OK].

    • When printing images on both sides, selecting the [Same value for Front and Back sides] check box applies the same settings to both sides.

Restricting a Handout Copy or Printing a Highly Confidential Document

To print a concealed security watermark that appears when copied ([Copy Protect])

Printing a concealed security watermark ([Copy Protect])

Text such as "Copy" and "Private" are printed in the background pattern as concealed text. This function is called the Copy Protect function.

When a copy-protected document is copied, the concealed security watermark appears on the entire page, thereby indicating that it is an unauthorized copy.

On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Copy Protect].

As necessary, click [Edit...] to specify the text to be printed and the format of the text. For details, refer to Here.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

To print stamps such as "Copy" and "Private" on the entire page ([Stamp Repeat])

Printing a stamp on the entire page ([Stamp Repeat])

Stamp such as "Copy" and "Private" are printed on the entire page.

By printing text such as "Copy" or "Private" as a visible stamp, you can deter unauthorized copying.

On the [Stamp/Composition] tab, select the [Copy Security] check box, and then select [Stamp Repeat].

As necessary, click [Edit...] to specify the text to be printed and the format of the text. For details, refer to Here.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

To print a highly confidential document ([Secure Print])

Printing Highly Confidential Documents ([Secure Print])

Secure Print

The Secure Print function allows you to set an ID and a password for print data and to save the data in a box (Secure Print User Box) on this machine. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.

Since you need to enter the ID and password from the Touch Panel to print the data saved in the box, this function is particularly suitable for safely printing highly confidential documents.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

  • You can limit printing from the computer only to Secure Print. (Default: [No]). For details, refer to Here.

How to print from the computer

A single job allows you to print out a document of up to 2999 pages in length.

  1. In [Output Method] on the [Basic] tab, select [Secure Print].

  2. Enter the ID and password, then click [OK].

    • If you always use the same ID and password, registering them in advance eliminates the need for entering them each time. For details, refer to Here.

  3. Execute printing.

    The data is saved in the Secure Print User Box. Continue to "Operations on this machine".

    • You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.

Operations on this machine

Data printed using the Secure Print function is saved in the Secure Print User Box. To print the saved data, you need to enter the ID and password specified in the printer driver.

For details on how to print, refer to Here.

  • You can delete all data saved in the Secure Print User Box. For details, refer to Here.

  • You can set a time to delete files automatically from the Secure Print User Box (Default: [1 day]). For details, refer to Here.

Printing in the Environment with User Authentication Installed

To add authentication information

Attaching Authentication Information

Printing when authentication is set

When printing a document in an environment where user authentication or account track is employed, you need to send the authentication information (user name and password) to this machine to execute printing. This requirement limits the users who can use this machine, preventing unauthorized use by a third party.

When this machine receives a print job from a user who is not allowed to print or a print job without authentication information, this machine automatically discards the job.

  • A print job without authentication information is a print job that is sent without correctly configuring the User Authentication/Account Track setting using the printer driver even though the User Authentication/Account Track setting is configured on this machine.
    The status in which the User Authentication/Account Track setting is not configured correctly means that the [Auto] check box of [Obtain Settings...] is cleared and [User Authentication]/[Account Track] of [Device Option] is set to [None] in the [Configure] tab of the [Properties] windows of the printer driver. If a print job is executed in this status by selecting [Print] in [Output Method] of the [Basic] tab at the time of printing, it is considered as a print job without authentication information.

  • You can specify the action that this machine takes when it receives a print job without authentication information (Default: [Restrict]). If printing is allowed, the unregistered user or account can execute printing even despite the intention of the administrator. If there is any problem on security or management, you should not change the initial settings. For details, refer to Here.

  • When printing a highly confidential document in an environment where user authentication or account track is employed, using the ID & Print function enables high security printing. For details, refer to Here.

  • If the quick authentication is installed, you can start printing by authentication with only the user name but without password entry. How to configure the setting is explained using Web Connection. For details, refer to Here.

Operations required to use this function

In the [Configure] tab of the printer driver, check that the User Authentication/Account Track setting is correctly configured.

  1. Display the [Properties] window of the printer driver.

    • For information on how to display the [Properties] window, refer to Here.

  2. In [Device Option] in the [Configure] tab, check that the User Authentication/Account Track setting is correctly configured for your operating environment.

    • If it is not configured correctly, select [User Authentication] or [Account Track] from the list, then change the relevant setting in [Setting].

  3. Click [OK].

How to print from the computer

  1. In the [Basic] tab, click [Authentication/Account Track...].

  2. When user authentication is enabled, select [Recipient User], then enter the user name and password.

    • When this machine is accessible to public users (unregistered users), selecting [Public User] enables you to execute printing without entering the user name and password.

    • When an external authentication server is used, click [Server Setting...] and select the authentication server.

    • The login name of the computer is displayed in [User Name].

    • If you always use the same user name and password, registering them in advance eliminates the need for entering them each time. For details, refer to Here.

  3. If account track is enabled, enter the account name and password.

    • If you always use the same account name and password, registering them in advance eliminates the need for entering them each time. For details, refer to Here.

  4. Click [OK].

    • If your computer can communicate with this machine, clicking [Verify] executes authentication based on the authentication information that has been input. You can check the authentication information for errors before starting printing.

  5. To perform MFP authentication when external server authentication is used together, select the [MFP Authentication] check box in the [Other] tab.

  6. Execute printing.

    Printing starts successfully when the authentication information is judged correct.

  • If [ID & Print] is set to [ON] in [ID & Print Settings], a print job is considered as an ID & Print job even if [Output Method] is set to [Print] for the printer driver (default: [OFF]). For details on [ID & Print Settings], refer to Here.

To print a highly confidential document ([ID&Print])

Printing at the Same Time as Authentication (ID & Print)

ID & Print

The ID & Print function saves print data in the ID & Print User Box of this machine in an environment where user authentication is installed. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.

Since you need to be authenticated in this machine to print the data saved in the box, this function is suitable for safely printing highly confidential documents. When you are successfully authenticated, the print data of the login user is automatically printed. This enhances security as well as ensures smooth operation.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

  • You can specify the action that this machine takes when the ID & Print function is used. For details, refer to Here.

  • You can set a time to delete files automatically from the ID & Print User Box (Default: [1 day]). For details, refer to Here.

  • Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed or to always delete the file without making confirmation (Default: [Confirm with User]). For details, refer to Here.

How to print from the computer

A single job allows you to print out a document of up to 2999 pages in length.

  1. In the [Basic] tab, click [Authentication/Account Track...].

  2. Enter the authentication information, and click [OK].

    • The login name of the computer is displayed in [User Name].

    • For details, refer to Here.

  3. In [Output Method], select [ID&Print].

  4. Execute printing.

    The data is saved in the ID & Print User Box. Continue to "Operations on this machine".

    • You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.

Operations on this machine

  1. Tap the [User Name] field or keyboard icon, and enter the user name and password.

  2. Check that [Logout after Print] is selected in [ID & Print], then tap [Login].

    • When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.

    • When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.

    • When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

  • To print a particular data item in the ID & Print User Box, open the ID & Print User Box and select the data item. For details on how to print, refer to Here.

Operations on this machine (when an Authentication Unit is used)

Prints can be made easily by simply placing your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.

  • Some authentication settings may require the user name or password to be entered before you place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit. Tap the [User Name] or [Password] field or keyboard icon, and enter the user name or password.

  1. Check that [Authentication Device] is selected in [Authentication Method].

  2. Check that [Logout after Print] is selected in [ID & Print], then place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.

    • When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.

    • When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.

    • When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

  • When the ID & Print function is used on an Authentication Unit, you can select whether to request user authentication for printing each data item or to allow the user to print all data items once the user is authenticated (Default: [Print All Jobs]). For details, refer to Here.

To print in the single sign-on environment of Active Directory

Printing in the Single Sign-on Environment of Active Directory

Single sign-on

When the print service of this machine joins a domain of Active Directory, users can execute printing from computers in the same domain without entering the authentication information (user name and password). The authentication information entered in the login page on the computer is used for this authentication.

Operations required to use this function

In the [Configure] tab of the printer driver, check that the User Authentication and Single sign-on settings are correctly configured.

  • Before using this function, configure a setting to join this machine in the Active Directory domain. For details, refer to Here.

  1. Display the [Properties] window of the printer driver.

    • For information on how to display the [Properties] window, refer to Here.

  2. In [Device Option] in the [Configure] tab, check that the [User Authentication] and [Single Sign-On] settings are correctly configured for your operating environment.

    • If they are not configured correctly, select [User Authentication] and [Single Sign-On] from the list, and then change the relevant settings in [Setting].

    • You can set the [Single Sign-On] option to [Enable] if you have set the [User Authentication] to [ON (External Server)] or [ON (MFP) + ON (External Server)].

Printing procedure

  1. In the [Basic] tab, click [Authentication/Account Track...].

  2. Check [Enable Single Sign-On functionality for printing functions] box, and click [OK].

    • The login name in the PC is displayed in the [User Name] field.

  3. Click [OK].

  4. Execute printing.

    Printing starts.

Printing in the Mac OS Environment

Saving the Number of Printed Sheets

To print on both sides of paper ([2-Sided])

Saving Paper by Printing on Both Sides ([2-Sided])

By using both sides of paper for printing, you can halve paper consumption.

In [Print Type:] in [Layout / Finish], select [2-Sided]. [2-Sided] is specified by default.

To save originals in a user box on this machine ([Save in User Box])

Saving Print Data in the Box on This Machine ([Save in User Box])

Save in User Box

The Save in User Box function saves print data in a box on this machine. You can also print the data at the same time as it is being saved in the box.

You can use multiple User Boxes for different purposes, for example:

  • By saving data in a box that all users can access (Public Box) or in a box that the members of a specific department can access (Group Box), you can distribute the data.

  • By saving data in the private box (Personal Box), you can assure security because only you can open the box. The data in the box is not deleted by mistake.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

Operations required to use this function

Register the boxes for storing print data on this machine.

For information on the procedure for registering boxes, refer to Here.

  • You can also register boxes using Web Connection. For details, refer to Here.

How to print from the computer

  1. In [Output Method:] in the [Output Method] window, select [Save in User Box].

    • When you want to print the data at the same time it is saved in the box, select [Save in User Box and Print].

  2. Enter the file name and the box number of the save location, click [OK].

    • Use a file name that helps you locate the data in the box.

    • When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same file name and box number, selecting this check box eliminates the need for entering them each time.

  3. Execute printing.

    The data is saved in the box on this machine.

Using data saved in a box

You can print or send data saved in a box via E-mail or fax.

  • For information on how to print data saved in a box, refer to Here.

  • For information on how to send data saved in a box, refer to Here.

Enlarging or Reducing an Original Image

To enlarge or reduce with any zoom ratio ([Scale:])

Enlarging or reducing by the desired zoom ratio ([Scale:])

You can print the original image after it has been enlarged or reduced by the desired zoom ratio.

In [Scale:] in [Page Attributes] , specify the zoom ratio.

Printing Multiple Sets of Copies

To specify the number of copies ([Copies:])

Specifying the number of copies ([Copies:])

In [Copies:] in [Copies & Pages], specify the number of copies you want to print.

  • When you print a large number of copies, use of the Proof Print function will prevent a large number of misprints being created, thereby reducing the amount of waste paper generated. For details, refer to Here.

To print by sets ([Collate]/[Offset])

Printing by sets ([Collate]/[Offset])

When multiple sets of copies are printed, the paper output position of each set is staggered to help you locate the first page of each set.

When the [Collate] check box in [Output Method] is selected, copies are output in a set-by-set manner, for example, "Pages 1, 2, 3, 4, and 5", "Pages 1, 2, 3, 4, and 5", and then "Pages 1, 2, 3, 4, and 5". When the [Offset] check box is selected, the sets are output in staggered layers.

When you select both [Collate] and [Offset] check boxes, the output position is staggered for each set, allowing you to easily prepare handouts.

To make a trial printing in order to prevent misprints ([Proof Print])

Making a Trial Printing ([Proof Print])

Proof Print

The Proof Print function is used when printing multiple copies. It allows the printer to output one copy and pause the printing operation before printing the remaining copies.

Because you can check the print result before starting printing the remaining copies from the Touch Panel, this function is helpful to prevent a lot of misprints.

How to print from the computer

  1. In [Output Method:] in the [Output Method] window, select [Proof Print].

  2. Specify the number of copies, then execute printing.

    Only one copy is printed. Continue to "Operations on this machine".

Operations on this machine

  1. Tap [Job List].

  2. While [Active] is displayed, tap [Release Held Jobs].

  3. Select the job you want to print.

  4. If necessary, tap [Change Setting] to change the print conditions.

    • To delete a job, tap [Delete].

  5. Tap [Start] or press the Start key.

    The remaining copies are printed.

Deleting a job

A job, which has been sent to this machine with [Proof Print] enabled, can be deleted remotely using Web Connection via the Web browser of the computer.

  1. Access to the Web Connection, using the Web browser.

    • For details on how to access Web Connection, refer to Here.

  2. Log in to the user mode.

    • For details on how to login to the user mode, refer to Here.

  3. Click [Job] - [Current Jobs].

  4. Click [Release Job].

  5. Select the check box of the job to be deleted, and click [Delete].

  6. Click [OK].

    The selected job is deleted.

Selecting the Paper Size or Type for Printing

To print on custom size paper ([Page Setup])

Printing on custom size paper ([Page Setup])

A special sized original is printed on custom sized paper loaded in the Bypass Tray.

In [Paper Size:] under [Page Attributes], select [Manage Custom Sizes...], and specify the desired width and length.

  1. In the [File] menu, click [Page Setup].

    • You can configure the same setting in [Format for:] in the [Print] window.

  2. Open the window for registering a custom size.

    • Select [Manage Custom Sizes...] from the Paper Size list.

  3. Click [+].

  4. Enter the name of the paper size you are registering.

    • Be sure to use paper size names other than existing names, such as A4 and Custom.

  5. Specify the width and length as desired.

    • If necessary, set the top, bottom, right, and left margins of the paper in [Non-Printable Area:].

  6. Click [OK].

    This saves the custom paper size, which can be selected from the [Paper Size:] drop-down list in [Page Attributes].

  • To print on custom sized paper, use Bypass Tray. For details on how to load paper into the Bypass Tray, refer to Here.

To change the paper type for printing ([Paper Type:])

Specifying the paper type ([Paper Type:])

In [Paper Type:] in [Paper Tray / Output Tray], select the type of paper for printing. This function is enabled when [Paper Tray:] is set to [Auto].

In [Paper Settings for Each Tray...], you can set a paper type for each tray. When you specify anything other than [Auto] in [Paper Tray:], the paper type information specified here is applied.

To specify the paper tray for printing ([Paper Tray:])

Specifying the paper tray ([Paper Tray:])

In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing.

  • If you select [Auto], the paper tray for the paper you have selected in [Paper Size:] is automatically selected.

To print on paper in multiple trays ([Carbon Copy])

Printing on paper in multiple trays ([Carbon Copy])

You can print the original on different sheets of paper loaded in multiple trays. Because you can obtain printing results that look like carbon-copied slips using the print command once, this function is called Carbon Copy.

For example, by using the print command once, you can print a submission document on high-quality color paper loaded in Tray1 and print your copy on recycled paper loaded in Tray2.

This function is useful when you want to create a submission document and its copy at one time.

  1. In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing the original.

    • You cannot select [Auto].

  2. Select the [Carbon Copy] check box.

    The [Carbon Copy Settings] window appears.

  3. Specify the paper tray for carbon copies and output order, and click [OK].

    Settings

    Description

    [Original Copy]

    The paper tray for printing the original is displayed.

    [Carbon Copy Tray]

    Select the paper tray for carbon copies. Select the check boxes for all paper trays to be used.

    [Output Order]

    Select the order of outputting carbon copies.

    • [Tray]: Carbon copies are printed in order of selected trays. When an original of multiple pages is printed, all pages are printed on paper from one tray, then the next tray is used.

    • [Page]: Carbon copies are printed page by page. When an original of multiple pages is printed, each page is printed on paper from all the selected trays.

    [Save Settings]

    When the Save Setting check box is selected, the settings are saved.

    When the [Do not show this window when setting] check box is selected, this dialog box is not displayed when [Carbon Copy] is enabled. Using this function, you can save steps to configure settings the next time and after if you always specify the same carbon copy tray settings to execute a print job.

To print on banner paper

Printing on Banner Paper

Printing on banner paper

This machine accommodates paper with a length of up to 47-1/4 inches (1,200 mm) in the Bypass Tray.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

Printable paper

Paper width

Paper length

Paper weight

8-1/4 to 11-11/16 inches (210 to 297 mm)

17 to 47-1/4 inches (431.9 to 1200 mm)

33-13/16 to 55-7/8 lb (127 g/m2 to 210 g/m2)
(Using the printer driver, select the paper type appropriate for the weight of the banner paper to be used.)
32-3/16 to 41-3/4 lb (121 g/m2 to 157 g/m2): Thick 1+, Thick 1+ (Side 2)
42 to 55-5/8 lb (158 g/m2 to 209 g/m2): Thick 2, Thick 2 (Side 2)
55-7/8 lb (210 g/m2): Thick 3, Thick 3 (Side 2))

  • When printing data on banner paper, select a paper type appropriate to the banner paper using the printer driver. Then, the [Paper Tray:] is set to [Bypass Tray].

How to print on banner paper

Register the size of the banner paper, then specify the registered size.

  • If [ID & Print] is set to [ON] in [ID & Print Settings], printing on banner paper is disabled (default: [OFF]). For details on [ID & Print Settings], refer to Here.

  1. On the Touch Panel of this machine, tap [Utility] - [Banner Printing].

  2. Select [Allow], then tap [OK].

  3. Check that the screen waiting for banner printing job has appeared.

    • When a banner printing job is queued, the machine can receive the following print jobs, excluding banner printing jobs.
      Printing from the computer: Print, Secure Print, Save in User Box, Save in User Box and Print, Proof Print, ID&Print
      Direct printing from Web Connection: Print, Secure Print, Save in User Box, Proof Print, ID&Print

    • When a banner printing job is queued, the machine can receive the following fax jobs.
      G3 Fax, Internet Fax, IP Address Fax, PC-Fax

    • The following jobs remain queued until a banner printing job is released.
      Forward TX, Relay Distribution, TSI Routing, Timer TX, PC-Fax TX

    • When a banner printing job is queued, the following operations cannot be carried out.
      Printing, sending, and downloading files in a User Box from Web Connection, WS scan, TWAIN scan

    When you have finished the above settings, start to print from the PC.

  4. In the [Page Setup] window, open the window for registering a custom size.

    • Select [Manage Custom Sizes...] from the Paper Size list.

  5. Click [+].

  6. Enter the name of the paper size you are registering.

    • Be sure to use paper size names other than existing names, such as A4 and Custom.

  7. Configure the following items.

    • [Page Size:]: Specify the width and length as desired.
      Specify the paper size within the allowable range of the banner size (Width:8-1/4 to 11-11/16 inches (210 mm to 297 mm), Length: 17 to 47-1/4 inches(431.9 mm to 1,200 mm)).

    • [Non-Printable Area:]: Specify the top, bottom, right, and left margins of the paper.

  8. Click [OK].

    The custom paper size is then registered.

  9. In [Paper Size] in [Page Attributes], select the registered paper size.

    • The registered paper size can also be selected in [Paper Size:] on the print screen.

  10. To display the Print window, click [Print] in the [File] menu.

  11. Check to see that the custom paper size (registered in Step 8) is shown in the [Destination Paper Size] of [Paper Handling].

  12. Check that [Paper Tray:] of [Paper Tray / Output Tray] is set to [Bypass Tray] and that the [Paper Type:] is set to the desired paper type ([Thick 1+]/[Thick 2]/[Thick 3]), and also they are grayed out to prevent them from being changed.

    • If the [Paper Type:] is not set to [Thick 1+]/[Thick 2]/[Thick 3], set the paper type in [Paper Settings for Each Tray...].

    • If the specified paper size is not in the allowable range of the banner size, [Paper Tray:] or [Paper Type:] is not grayed out to enable you to change them. In this case, check the setting of the custom paper size.

  13. Execute printing.

    A message appears on the Touch Panel to prompt you to load papers.

  14. Load the banner paper into the Bypass Tray.

    • For information on how to load banner paper into the Bypass Tray, refer to Here.

  15. When you have loaded a banner paper, tap [Complete].

    Printing on the banner paper starts. Support the ejected banner paper by hand. To continue printing, execute printing from the computer.

  16. Tap [Exit].

    A message confirming the end of banner printing is displayed. To terminate printing, tap [Yes].

    • If there is a queued job, the job is started.

Adjusting the Color Quality to Obtain a Nice-Looking Print Image

To select colors for printing ([Select Color:])

Selecting colors for printing ([Select Color:])

Select colors for printing. There are three color modes: [Auto Color] that fits the original color, [Full Color] and [Gray Scale].

In [Select Color:] in [Quality], select a color mode for printing.

To automatically adjust to the available color settings for the original ([Color Settings:])

Selecting the optimum color representation for the original ([Color Settings:])

Select the optimum settings for the original to print it at the optimum image quality level.

Select one of the following processes according to the original to be printed; the process suitable for originals consisting primarily of text, the process suitable for photos, the process suitable for originals created with DTP, the process suitable for printing Web pages, or the process suitable for printing CAD data.

In [Color Settings:] in [Quality], select the optimum color setting mode for the original.

To print images with a glossy finish ([Glossy Mode])

Making the image glossy ([Glossy Mode])

Images are printed with a glossy finish.

In [Quality], select the [Glossy Mode] check box.

  • This function is enabled when [Print Type:] is set to [1-Sided].

To prevent the generation of white space around images ([Auto Trapping]/[Black Over Print:])

Preventing the generation of white space around images ([Auto Trapping]/[Black Over Print:])

The generation of white space on the boundary between different colors or around characters is prevented.

In [Quality], select the [Auto Trapping] check box or configure the [Black Over Print:] setting.

  • Select the [Auto Trapping] check box to superimpose neighboring colors to print so as to prevent white space being generated around a picture.

  • Configure the [Black Over Print:] setting to superimpose black color on a neighboring color to print so as to prevent white space being generated around black characters or figures. You can select whether to print black only around the characters or around both characters and figures.

To adjust the printing density in order to reduce toner consumption ([Toner Save])

Saving toner ([Toner Save])

Selecting the [Toner Save] check box in [Quality] adjusts the printing density in order to save the amount of toner consumed.

To sharpen the border between text ([Edge Enhancement])

Increasing the legibility of small or faint text ([Edge Enhancement])

Sharpen the edges of images such as text in the table and graphics to improve legibility.

In [Quality], select the [Edge Enhancement] check box.

To use ICC profiles

Using ICC Profiles

Specifying the ICC profiles for printing

Specify and print the ICC profiles registered in this machine with the printer driver.

  • To use the new ICC profiles registered this machine, you need to add the ICC profiles to the printer driver in advance. For details, refer to Here.

  1. In [Quality], click [Quality Adjustment...].

  2. Specify the settings for [RGB Color:], [Destination Profile:], and [Simulation Profile:].

    • The ICC profiles registered in the printer driver can be selected.

  3. Click [OK].

    Color processing is performed according to the selected ICC profiles.

Adding ICC profiles to the printer driver

To use the ICC profiles registered in this machine for printing, you need to add the ICC profiles to the printer driver in advance.

  • This function is available if the computer can communicate with this machine. The computer communicates with this machine and loads ICC profiles that the machine can use.

  • To register ICC profiles in this machine, use Download Manager(bizhub). For details on how to register ICC profiles in this machine, refer to the Help for Download Manager(bizhub).

  • This function is not available when the sandbox-compatible application is used in Mac OS X 10.9/10.10/10.11.

  1. In [Quality], click [Quality Adjustment...].

  2. Click [Manage Profile].

    • If the Download Manager(bizhub) has been installed and if you click [Download Manager], the Download Manager(bizhub) starts.

  3. Select a color profile type from the drop-down list.

  4. Select the desired profile from the [Available Profile] list, then click [Add Sel].

    • To register the current driver settings as the profile, click [New], then enter the [File Name] and [Profile Name].

    • The profile name can be changed in [New/Edit].

  5. Click [OK].

    The profile is added to [Driver Profile List].

Finishing in Handouts or Booklet Format

To staple paper ([Staple:])

Staple papers ([Staple:])

Each set of sheets can be stapled (at a corner or at two positions) and output automatically. This function is useful for preparing a project proposal or other booklet materials.

In [Layout / Finish], select the [Staple:] check box. In addition, specify the number and positions of staples.

  • To use the Staple function, the optional Finisher is required.

  • In [Binding Position:] in [Layout / Finish], specify the staple position.

To punch paper ([Punch:])

Punching the printed sheets ([Punch:])

Printed sheets are punched for filing before they are output. This function is useful when you want to bind printed materials in files.

In [Layout / Finish], select the [Punch:] check box. In addition, specify the number and positions of punch holes.

  • To use the Punch function, the optional Finisher FS-534 and Punch Kit PK-520 or the optional Finisher FS-533 and Punch Kit PK-519 are required.

  • In [Binding Position:] in [Layout / Finish], specify the punch position.

  • The number of punched holes varies depending on the area you are in.

To fold paper ([Fold & Staple:])

Folding papers ([Fold & Staple:])

The printed sheets are creased before they are output.

Half-Fold

Tri-Fold

In [Fold & Staple:] in [Layout / Finish], select the folding mode.

When you want to fold page by page, specify the number of pages to be folded at one time in [Page Fold Setting:].

  • To use the Half-Fold function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

  • To use the Tri-Fold function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

  • This function cannot be used on originals that contain more pages than the number of pages that can be folded by this machine.

To print in a booklet format ([Booklet])

Printing in a booklet format ([Booklet])

The pages in the original data are arranged and spread out in booklet format and printed on both sides of sheets. When the printed sheets are stacked and folded in two, the pages are arranged in the correct order.

In [Print Type:] in [Layout / Finish], select [Booklet].

  • By selecting [Fold & Staple:] in [Layout / Finish] in combination with this function, you can create booklet-form documents by folding the printed sheets in the center or by binding them using two staples in the center.

  • By selecting [Chapters] in [Layout / Finish] in combination with this function, you can place the specified page on the front side.

  • For details on the Center Staple function, refer to Here. For details on the Fold function, refer to Here.

To bind in the center of paper ([Fold & Staple:])

Binding in the center of the paper ([Fold & Staple:])

The printed sheets are bound in the center and folded before they are output.

In [Fold & Staple:] in [Layout / Finish], select [Center Staple and Fold].

As the sheets are bound in the center, use the combined document data or set the [Print Type:] to [Booklet] on the [Layout / Finish] tab.

  • To use the Center Staple function, the optional Finisher FS-534 and Saddle Stitcher SD-511 are required.

To specify the output tray ([Output Tray:])

Specifying the output tray ([Output Tray:])

In [Output Tray:] in [Paper Tray / Output Tray], select the tray to which printed sheets are output.

Adding the date/time or page number to printouts

To add the print date/time ([Date/Time])

Adding the date and time ([Date/Time])

You can add the print date/time to your printouts. If necessary, you can select the print position and format of the text.

In [Stamp / Composition], select the [Date/Time] check box.

As necessary, click [Settings...] to change the print position and format of the text.

Settings

Description

[Format:]

Specify the format for the date/time.

[Pages:]

Specify the range of pages on which the date/time is printed.

[Text Color:]

Select the print color for the date/time.

[Print Position:]

Specify the print position for the date/time.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

To add a page number ([Page Number])

Adding the page number ([Page Number])

You can add page numbers to your printouts. If necessary, you can select the print position and the page from which the page number printing starts.

In [Stamp / Composition], select the [Page Number] check box.

As necessary, click [Settings...] to change the print position and the page from which the page number printing starts.

Settings

Description

[Starting Page:]

Specify the page from which the page number printing starts.

[Starting Page Number:]

Specify the page number to be printed on the page specified in [Starting Page:].

[Cover Mode:]

Select this check box to print page numbers on the front and back covers when they are inserted. In addition, select the format.

[Text Color:]

Select the print color for the page numbers.

[Print Position:]

Specify the print position for the page numbers.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

To add information to the header or footer ([Header/Footer])

Adding information to the header/footer ([Header/Footer])

You can add and print the date and time and arbitrary text in the top or bottom margin (header/footer) of the original. You must register the information to be added for the header and footer in advance on this machine.

  • For details on how to register the information to be added for the header and footer, refer to Here.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  1. In [Stamp / Composition], select the [Header/Footer] check box, then click [Settings...].

  2. Select the information to be added to the header/footer, and click [OK].

    • As necessary, change the range of pages on which the header/footer is printed and other settings.

    Settings

    Description

    [Recall Header/Footer:]

    Select the header/footer to be recalled.

    [Distribution Control Number:]

    Select whether to print copy numbers when printing multiple sets of copies.

    • [Print in Header]: Select this check box to print the copy number in the header.

    • [Print in Footer]: Select this check box to print the copy number in the footer.

    • [Start Number]: Specify the format for the copy numbers and the page from which the copy number printing starts.

    [Pages:]

    Select the range of pages on which the text is printed in the header/footer.

    [Text Color:]

    Select the color of the text to be added to the header/footer.

Inserting a Front Cover or Different Original Page into the Original

To insert front and back covers ([Front Cover:] / [Back Cover:])

Inserting front/back covers ([Front Cover:]/[Back Cover:])

You can insert a cover sheet before the first page or after the last page of the text.

The front and rear cover sheets can be different from that of the text pages (in paper color and thickness). You can print them at the same time.

  1. In [Paper Tray:] in [Paper Tray / Output Tray], select the paper tray for printing the body.

    • You cannot select [Auto].

  2. In [Cover Mode], select the [Front Cover:] and [Back Cover:] check boxes.

    • If necessary, you can select whether to print the original on the inserted sheets or to leave them blank. When the inserted sheets are printed, the first page of the original is printed on the front cover and the last page of the original is printed on the back cover.

    • Select the paper trays for paper to be inserted as the front and back covers.

To print by inserting paper between transparencies ([Transparency Interleave:])

Inserting paper between transparencies ([Transparency Interleave:])

When printing on multiple transparencies, you can insert the specified paper between the transparencies. These sheets of paper prevent the transparencies from sticking together due to heat generated during printing or static electricity.

  1. In [Print Type:] in [Layout / Finish], select [1-Sided].

  2. In [Select Color:] in [Quality], select [Gray Scale].

  3. In [Paper Type:] in [Paper Tray / Output Tray], select [Transparency].

  4. In [Cover Mode], select [Transparency Interleave:] check box.

    • Select the paper tray for the paper to be inserted between transparencies.

    • OHP interleaves are inserted as blank sheets.

To insert paper into the specified page ([Per Page Setting:])

Inserting paper into the specified pages ([Per Page Setting:])

Paper different from other pages is inserted into the specified pages.

You can select color paper and thick paper as paper to be inserted. You can also select whether to print the original on the inserted paper.

Create in advance a list that specifies the paper and print settings for each page. When printing on inserted paper, select the list you want to apply to printing.

  1. In [Per Page Setting], select the [Per Page Setting:] check box, and the click [Add...].

    • If nothing is registered in the list, selecting the [Per Page Setting:] check box automatically displays the setting window.

    • When you have already prepared a list, select the list you want to apply to printing.

  2. Create a list by specifying the paper and print settings for each page.

    Settings

    Description

    Setting List

    The settings for each page are displayed in a list.

    [List Name:]

    Enter the name of the list to be created.

    []/[]

    These buttons move the order of settings in the list. They do not change the settings.

    [Add]

    This button adds the setting to the list.

    [Delete]

    This button deletes the setting selected in the list.

    [Add/Edit]

    You can add settings to the Setting List or edit settings.

    [Page Number:]

    Enter the page numbers you want to add.

    To specify multiple page numbers, separate each number with a comma (for example, "2,4,6") or connect the numbers using a hyphen (for example, "6-10").

    [Print Type:]

    Select the print type applied when printing the specified pages.

    [Paper Tray:]

    Select the paper tray for printing the specified pages.

    [Staple:]

    Select the staple position applied when the specified pages are stapled.

  3. Click [OK].

Adjusting the Layout

To print a poster-sized image ([Poster Mode:])

Printing a poster-sized image ([Poster Mode:])

The original image is enlarged, divided, and printed on multiple sheets. When you join the printed sheets together, a large poster is created.

In [Poster Mode:] in [Layout / Finish], select "N N". For example, when you select [2 2], one page of the original image is enlarged, divided, and printed on four sheets.

To create overlap margins, select the [Overlap width line] check box.

To rotate an image 180 degrees ([Rotate 180])

Rotating the image 180 degrees ([Rotate 180])

The image is printed upside down. Use this function when printing on envelopes whose loading direction cannot be changed.

In [Layout / Finish], select the [Rotate 180] check box.

To fine-tune the print position ([Image Shift])

Fine-tuning the print position ([Image Shift])

You can fine tune the print position of the image upward, downward, rightward, and leftward with respect to the paper. When an image is printed on the back side, you can also fine tune its position.

Use this function when you want to make a fine adjustment, such as changing the print position a little or printing images in different positions between the front and back sides.

  1. In [Layout / Finish], select the [Image Shift] check box.

    The [Image Shift] window appears.

  2. Adjust the upward/downward and rightward/leftward shift distances, and click [OK].

    • When printing images on both sides, selecting the [Same value for Front and Back sides] check box applies the same settings to both sides.

Restricting a Handout Copy or Printing a Highly Confidential Document

To print a concealed security watermark that appears when copied ([Copy Protect])

Adding a concealed security watermark ([Copy Protect])

Text such as "Copy" and "Private" are printed in the background pattern as concealed text. This function is called the Copy Protect function.

When a copy-protected document is copied, the concealed security watermark appears on the entire page, thereby indicating that it is an unauthorized copy.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  1. In [Stamp / Composition], select the [Copy Security] check box, then click [Settings...].

  2. Select [Copy Protect], and click [OK].

    • As necessary, specify the text to be printed and the format of the text. For details, refer to Here.

To print stamps such as "Copy" and "Private" on the entire page ([Stamp Repeat])

Printing a stamp on the entire page ([Stamp Repeat])

Stamp such as "Copy" and "Private" are printed on the entire page.

By printing text such as "Copy" or "Private" as a visible stamp, you can deter unauthorized copying.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  1. In [Stamp / Composition], select the [Copy Security] check box, then click [Settings...].

  2. Select [Stamp Repeat], and click [OK].

    • As necessary, specify the text to be printed and the format of the text. For details, refer to Here.

To print a highly confidential document ([Secure Print])

Printing Highly Confidential Documents ([Secure Print])

Secure Print

The Secure Print function allows you to set an ID and a password for print data and to save the data in a box (Secure Print User Box) on this machine. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.

Since you need to enter the ID and password from the Touch Panel to print the data saved in the box, this function is particularly suitable for safely printing highly confidential documents.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

  • You can limit printing from the computer only to Secure Print. (Default: [No]). For details, refer to Here.

How to print from the computer

A single job allows you to print out a document of up to 2999 pages in length.

  1. In [Output Method:] in the [Output Method] window, select [Secure Print].

  2. Enter the ID and password, then click [OK].

    • When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same ID and password, selecting this check box eliminates the need for entering them each time.

  3. Execute printing.

    The data is saved in the Secure Print User Box. Continue to "Operations on this machine".

    • You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.

Operations on this machine

Data printed using the Secure Print function is saved in the Secure Print User Box. To print the saved data, you need to enter the ID and password specified in the printer driver.

For details on how to print, refer to Here.

  • You can delete all data saved in the Secure Print User Box. For details, refer to Here.

  • You can set a time to delete files automatically from the Secure Print User Box (Default: [1 day]). For details, refer to Here.

Printing in the Environment with User Authentication Installed

To add authentication information

Attaching Authentication Information

Printing when authentication is set

When printing a document in an environment where user authentication or account track is employed, you need to send the authentication information (user name and password) to this machine to execute printing. This requirement limits the users who can use this machine, preventing unauthorized use by a third party.

When this machine receives a print job from a user who is not allowed to print or a print job without authentication information, this machine automatically discards the job.

  • A print job without authentication information is a print job that is sent without correctly configuring the User Authentication/Account Track setting using the printer driver even though the User Authentication/Account Track setting is configured on this machine.
    If [Print] in [Output Method:] is selected while the [User Authentication]/[Account Track] check box is cleared on the [Output Method] window of the printer driver, the print job is considered as a print job without authentication information.

  • You can specify the action that this machine takes when it receives a print job without authentication information (Default: [Restrict]). If printing is allowed, the unregistered user or account can execute printing even despite the intention of the administrator. If there is any problem on security or management, you should not change the initial settings. For details, refer to Here.

  • When printing a highly confidential document in an environment where user authentication or account track is employed, using the ID & Print function enables high security printing. For details, refer to Here.

  • If the quick authentication is installed, you can start printing by authentication with only the user name but without password entry. How to configure the setting is explained using Web Connection. For details, refer to Here.

How to print from the computer

  1. In the [Output Method] window, select the [User Authentication] check box (and the [Account Track] check box).

  2. When user authentication is enabled, select [Recipient User], enter the user name and password, then click [OK].

    • When this machine is accessible to public users (unregistered users), selecting [Public User] enables you to execute printing without entering the user name and password.

    • When an external authentication server is used, click [User Authentication Server Setting...], then select the authentication method and authentication server. To perform MFP authentication when external server authentication is used together, specify the MFP as an authentication server.

    • When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same user name and password, selecting this check box eliminates the need for entering them each time.

  3. If account track is enabled, enter the account name and password, then click [OK].

    • When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same account name and password, selecting this check box eliminates the need for entering them each time.

  4. Execute printing.

    Printing starts successfully when the authentication information is judged correct.

  • If [ID & Print] is set to [ON] in [ID & Print Settings], a print job is considered as an ID & Print job even if [Output Method] is set to [Print] for the printer driver (default: [OFF]). For details on [ID & Print Settings], refer to Here.

To print a highly confidential document ([ID&Print])

Printing at the Same Time as Authentication ([ID&Print])

ID & Print

The ID & Print function saves print data in the ID & Print User Box of this machine in an environment where user authentication is installed. Because the data is not printed soon, this function prevents printed materials from being missing or left unattended.

Since you need to be authenticated in this machine to print the data saved in the box, this function is suitable for safely printing highly confidential documents. When you are successfully authenticated, the print data of the login user is automatically printed. This enhances security as well as ensures smooth operation.

  • The Hard Disk is optional in some areas. To use this function, the optional Hard Disk is required.

  • You can specify the action that this machine takes when the ID & Print function is used. For details, refer to Here.

  • You can set a time to delete files automatically from the ID & Print User Box (Default: [1 day]). For details, refer to Here.

  • Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed or to always delete the file without making confirmation (Default: [Confirm with User]). For details, refer to Here.

How to print from the computer

A single job allows you to print out a document of up to 2999 pages in length.

  1. In the [Output Method] window, select the [User Authentication] check box.

  2. Select [Recipient User], enter the user name and password, then click [OK].

  3. In [Output Method:], select [ID&Print].

  4. Execute printing.

    The data is saved in the ID & Print User Box. Continue to "Operations on this machine".

    • You can issue a print instruction from the Control Panel before print data scanning on this machine is completed. However, printing is executed after print data scanning on this machine has been completed.

Operations on this machine

  1. Tap the [User Name] field or keyboard icon, and enter the user name and password.

  2. Check that [Logout after Print] is selected in [ID & Print], then tap [Login].

    • When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.

    • When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.

    • When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

  • To print a particular data item in the ID & Print User Box, open the ID & Print User Box and select the data item. For details on how to print, refer to Here.

Operations on this machine (when an authentication unit is used)

Prints can be made easily by simply placing your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.

  • Some authentication settings may require the user name or password to be entered before you place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit. Tap the [User Name] or [Password] field or keyboard icon, and enter the user name or password.

  1. Check that [Authentication Device] is selected in [Authentication Method].

  2. Check that [Logout after Print] is selected in [ID & Print], then place your finger, IC card, or NFC-compatible Android terminal on the Authentication Unit.

    • When you select [Logout after Print] in [ID & Print], you are not logged in to this machine after printing data.

    • When you select [Login without Print] in [ID & Print], you are logged in to this machine without printing data.

    • When you select [Login after Print] in [ID & Print], you are logged in to this machine after printing data. To display [Login after Print], change the setting. For details, refer to Here.

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

  • When the ID & Print function is used on an Authentication Unit, you can select whether to request user authentication for printing each data item or to allow the user to print all data items once the user is authenticated (Default: [Print All Jobs]). For details, refer to Here.

Quickly Printing Files on USB Memory or Android/iOS Terminal

To directly print a file on a USB memory

Print a File from a USB Memory Device

Operations required to use this function (for the administrator)

Enable to print files from a USB memory.

As file printing is enabled by default, an operator can use USB memory on this machine without any setup.

For system settings for USB memory operation, refer to Here.

Operation flow

Any of PDF, Compact PDF, JPEG, TIFF, XPS, Compact XPS, OOXML (.docx/.xlsx/.pptx), and PPML (.ppml/.vdx/.zip) format files can be printed out.

  • You can also print out encrypted PDF, searchable PDF, and outline PDF files.

  1. Insert a USB memory device into the USB port of the machine.

    • When this machine is starting up, do not insert or remove the USB memory device to/from the USB port.

  2. Tap [Print a document from External Memory.].

    • You can also print files by selecting the User Box mode and by tapping [System] - [External Memory].

  3. Select a file to print, then tap [Print].

    • You can directly enter the path to the file folder in the [File Path] field.

    • Tap [Top] to move upward.

    • Tap [Open] to open the folder and move downward.

    • Tap [Details] to display and check the detailed file information.

  4. Set print options if necessary.

    • You can select a paper size for printing. For details, refer to Here.

    • For detailed optional settings, refer to Here.

  5. Press the Start key.

    Printing starts.

  6. When printing is complete, remove the USB memory device from the port of this machine.

  • When you print a password protected PDF file, the file is stored in the Password Encrypted PDF User Box. To print files from Password Encrypted PDF User Box, refer to Here.

To directly print an E-mail attachment

Printing a received E-mail attachment (E-mail RX Print)

E-mail RX Print

E-mail RX Print is a function that prints a file attached to the E-mail received by the machine.

If you send an E-mail to the E-mail address of the machine, you can print a PDF, Compact PDF, JPEG, TIFF, XPS, Compact XPS, OOXML (.docx/.xlsx/.pptx), or PPML (.ppml/.vdx/.zip) file on the computer using the machine without using the printer driver.

If necessary, you can save an E-mail attachment in a User Box of the machine.

  • To use this function, the optional Extension Memory and i-Option LK-110 v2 are required.

E-mail and attachment specifications

To use the E-mail RX Print function for printing, E-mails and attachments must satisfy the following conditions.

Item

Specifications

Number of files

Up to 20 files

File size

Unlimited

Supporting file type

PDF/Compact PDF/XPS/Compact XPS/TIFF/JPEG
/OOXML (.docx/.xlsx/.pptx)/PPML (.ppml/.vdx/.zip)

  • A banner-size file cannot be printed even if its file type is one of those mentioned above.

E-mail format

The E-mail format has the following restrictions.

  • E-mails encrypted by S/MIME are not supported.

  • Restoration of E-mails that have been split into parts is not supported.

Specifying an address

Address (To), CC, BCC

  • Files that do not satisfy the above conditions are discarded. Detailed information such as whether a file has been discarded can be viewed in the job history.

  • When you receive a password-protected PDF file as an E-mail attachment, the file is saved in the Password Encrypted PDF User Box.

  • If an E-mail has no attachment, the E-mail is discarded.

Operations required to use this function (for the administrator)

Configure the settings to enable this machine to receive an E-mail. Also, enable the E-mail RX Print function.

To save and manage received E-mail attachments in a User Box, specify the desired User Box to automatically save them in it.

How to configure the setting is explained using Web Connection. For details, refer to Here.

  • If User Authentication/Account Track is enabled, the E-mail is discarded.

  • To receive E-mails while User Authentication/Account Track is enabled, you must specify [Print without Authentication] (default: [Restrict]) to permit printing without authentication. For details, refer to Here.

Configuring a print setting when sending an E-mail

The E-mail attachment that have been sent is printed on the machine according to the setting values configured by selecting [Utility] - [User Settings] - [Printer Settings]. To change the print setting each time you sent an E-mail, enter a predetermined setting value into the Subject field of an E-mail in your E-mail program, and configure the desired print setting.

Enter the setting value in the "setting value@" format into the Subject field.

  • Entry example of specifying a single setting value: dup@

  • Entry example of specifying multiple setting values: dup, box1@

The available setting values are as follows.

Item

Setting value

Description

Color

col

Sets the print color to full color mode.

mono

Sets the print color to black and white mode.

Duplex/Simplex

dup

Sets both sides of paper to be printed on.

simp

Sets a single side of paper to be printed on.

Original Orientation

port

Sets the original orientation to Portrait.

land

Sets the original orientation to Landscape.

Copies

Numeric Value

Specify the number of copies (1 to 9999) to be printed.

Combine

Column + Numeric value

Specify the number of columns (1 to 5) to be combined in one page.

Entry example: Column2

Row + Numeric value

Specify the number of rows (1 to 5) to be combined in one page.

Entry example: Row3

Staple

st1

Sets the number of staples to one (Corner).

st2

Sets the number of staples to two.

Recalling the copy program

m + Numeric value

Specify the registration number (1 to 30) of the copy program to be applied to printing.

Entry example: m1

Specifying a User Box

box + Numeric value

Specify the registration number (1 to 999999999) of the User Box to save files in.

If the registration number of a User Box that does not exist is specified, a new User Box is created automatically to save files.

Entry example: box1

  • A setting value entered after "@" is not considered to be a print setting value. If "@" is omitted, the entire subject text is considered to be a setting value.

  • The setting value is not case sensitive. Characters other than a setting value are invalid.

  • To specify multiple setting values, delimit them using a comma ",".

  • If multiple setting values are specified in the same item, the setting value entered first is applied.

  • If the copy program is specified, its settings are prioritized, and other individual settings are disabled.

  • The basic print settings inherit the print settings configured on the machine. For details, refer to Here.

Receiving an E-mail on the machine and print a file

The user manually inquires the mail server regarding the E-mail reception status using the Touch Panel.

Tap [E-mail RX] to inquire the mail server. If there is an incoming E-mail, receive it and print its attachment.

  • The machine automatically inquires the mail server regarding the E-mail reception status at a predetermined interval (default: 15 minutes) depending on the E-mail RX setting. If an E-mail has arrived, the machine receives it and prints its attachment.

  • When you receive a password-protected PDF file as an E-mail attachment, the file is saved in the Password Encrypted PDF User Box. To print files from Password Encrypted PDF User Box, refer to Here.

To print files on an Android/iOS terminal via Wi-Fi Direct

Using Wi-Fi Direct for printing

About Wi-Fi Direct

Wi-Fi Direct is a standard that enables direct connection with a wireless terminal without an access point.

You can specify and print a file stored on a terminal using an Android/iOS terminal such as a smartphone or a tablet PC that supports Wi-Fi Direct.

  • The optional Wireless LAN Interface Kit is required to use this function.

Machine side: Steps required to use this function (for the administrator)

Configure settings to use Wi-Fi Direct on this machine.

How to configure the setting is explained using Web Connection. For details, refer to Here.

Terminal side: Operations required to use this function

Connect a terminal that supports Wi-Fi Direct to this machine via Wi-Fi Direct.

  • For details on how to operate a terminal, refer to the relevant manual.

  • Some terminals may not be able to be connected to this machine via Wi-Fi Direct. For details, refer to the relevant manual of your terminal.

  1. Select "Wi-Fi Direct" on the setting menu of the terminal.

    This displays a list of devices that support Wi-Fi Direct.

  2. Select the SSID of this machine from the list.

    This machine is registered on the terminal, and the connection setting is completed.

  • For a terminal that does not support Wi-Fi Direct, a virtual SSID for the Wi-Fi Direct connection of this machine is displayed on the Wi-Fi (setting) screen. When the virtual SSID of this machine is selected on the Wi-Fi (setting) screen of the terminal, the terminal can be connected to this machine via Wi-Fi Direct.

Using an Android/iOS terminal for printing

  • You need to install Mobile (for iPhone/iPad/Android) on your Android/iOS terminal.

  1. Establish a pairing between the Android/iOS terminal with Mobile (for iPhone/iPad/Android) installed and this machine.

    • Network information of this machine can be displayed as the QR code on the screen of this machine. You can only read the QR code on the Android/iOS terminal to easily establish a pairing between this machine and the Android/iOS terminal. For details, refer to Here.

    • When you are using an NFC-compatible Android terminal, you can easily establish a pairing between this machine and the Android terminal using NFC. For details, refer to Here.

    • When you are using an iOS terminal compatible with Bluetooth LE, you can easily establish a pairing between this machine and the iOS terminal using Bluetooth LE. For details, refer to Here.

  2. Specify a file to be printed, then execute printing.

    • For details on how to make prints, refer to the help of Mobile (for iPhone/iPad/Android).

Printing using a computer

After connecting this machine to the computer via Wi-Fi Direct, install the printer driver on the computer.