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Printing at the Same Time as Authentication ([ID&Print])

ID & Print

The ID & Print function saves print data in a box on this machine in an environment where user authentication is employed. Because the data is not printed within a short time period, this function prevents printed materials from being missing or left unattended.

Since you need to be authenticated in this machine to print the data saved in the box, this function is suitable for safely printing highly confidential documents. When you are successfully authenticated, the print data of the login user is automatically printed. This enhances security as well as ensures smooth operation.

  • You can specify the action that this machine takes when the ID & Print function is used. For details, refer to Here.

  • You can set a time to delete files automatically from the ID & Print User Box (Default: [1 day]). For details, refer to Here.

  • Select whether to ask the user if they want to delete the file from the ID & Print User Box after it is printed or to always delete the file without making confirmation (Default: [Confirm with User]). For details, refer to Here.

How to print from the computer

  1. In the [Output Method] window, select the [User Authentication] check box.

  2. Select [Recipient User], enter the user name and password, then click [OK].

  3. In [Output Method:], select [ID&Print].

  4. Execute printing.

    The data is saved in the ID & Print User Box. Continue to "Operations on this machine".

Operations on this machine

  1. Tap the keyboard icon in the [User Name] field, and enter the user name and password.

  2. Check that [ID & Print/MFP Access] is selected in [ID & Print], and tap [Login].

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

    • All print jobs are printed, but logging in to this machine is not allowed.

    • When you select [Access Basic Screen] in [ID & Print], you can log in without starting printing.

    • You can change the default value for [ID & Print] (Default: [Print & Access Basic Screen]) if necessary. For details, refer to Here.

  • To print a particular data item in the ID & Print User Box, open the ID & Print User Box and select the data item. For details on how to print, refer to Here.

Operations on this machine (when an authentication unit is used)

When an optional Authentication Unit (biometric type) or Authentication Unit (IC card type) is used, you can execute printing just by touching the authentication unit with your finger or IC card.

  • You may be required to enter the user name and password before touching the unit with your finger or IC card due to the authentication settings. Tap the keyboard icon in the [User Name] or [Password] field, and enter the user name or password.

  1. Check that [Authentication Device] is selected in [Authentication Method].

  2. Check that [ID & Print/MFP Access] is selected in [ID & Print], and touch the Authentication Unit with your finger or IC card.

    When you are successfully authenticated, all data items saved in the ID & Print User Box are printed.

    • All print jobs are printed, but logging in to this machine is not allowed.

    • When you select [Access Basic Screen] in [ID & Print], you can log in without starting printing.

    • You can change the default value for [ID & Print] (Default: [Print & Access Basic Screen]) if necessary. For details, refer to Here.

  • When the ID & Print function is used on an Authentication Unit, you can select whether to request user authentication for printing each data item or to allow the user to print all data items once the user is authenticated (Default: [Print All Jobs]). For details, refer to Here.