Notifying a Warning Occurrence or Consumables Replacement Period by E-mail
Setting flow
If a warning occurs on this machine that instructs the user to add paper, replace toner, or resolve a paper jam, it can be sent to a registered E-mail address.
To send the machine status via E-mail, follow the below procedure to configure the settings.
2
Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and set [E-mail Notification] to ON.
Configuring basic settings for E-mail transmission
Configure the settings to send an E-mail from this machine.
1
Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the SMTP settings.
For details on settings, refer to the [E-mail TX (SMTP)] settings (described after this procedure).
2
Select [System Settings] - [Machine Setting] - [Administrator Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and enter the E-mail address of the administrator of this machine into [E-mail Address] (using up to 128 single-byte characters, excluding spaces).
The E-mail address entered here is used as a sender address (From address) of E-mails to be sent from this machine.
Settings of [E-mail TX (SMTP)]
Setting | Description |
|---|---|
[E-mail TX Setting] | When sending E-mails from this machine, set this option to ON (default: ON). |
[E-mail Notification] | When using the E-mail notification function, set this option to ON (default: ON). If a warning occurs on this machine that instructs the user to add paper, replace toner, or resolve a paper jam, it can be sent to a registered E-mail address. |
[SMTP Server Address] | Enter the address of the E-mail server (SMTP). Use one of the following formats.
|
[Port No.] | If necessary, change the port number of the E-mail server (SMTP) (default: [25]). |
[Connection Timeout] | If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.). |
Configuring the machine status notification settings
Register destination E-mail addresses. Up to 10 destination E-mail addresses can be registered. Also select warnings to send a notification when any of them occurs.
Select [Maintenance] - [Status Notification Setting] - [E-mail Address] - [Edit] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.
Setting | Description |
|---|---|
[Notification Address] | Enter the E-mail address of the destination (using up to 320 single-byte characters, excluding spaces). |
[Alert] | Select items to be notified automatically. Select the check boxes of items to be notified. |
Tips
- Some [Alert] items will help you understand and reduce the security risks of this machine if their check boxes are selected. For details, refer to [Status Notification Setting].
- For the installation location of the device described in the notification E-mail, use the following settings.
[Network] - [HTTP Server Settings] - [Printer Information] - [Printer Location] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine).
in the upper-right of a page, it turns into 
and is registered as a bookmark.