HomeSearch by PurposeConfiguring Scan or Original Settings for Scan Transmission

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Configuring Scan or Original Settings for Scan Transmission

Configuring the Basic Settings such as Color and Original Size

To select the color mode to scan the original ([Color])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Color]

Select a color mode for scanning originals.

Setting

Description

[Auto Color]

Automatically determines [Full Color] or [Gray Scale] to fit the original color when scanning the original.

[Full Color]

Scans in full color regardless of whether the original is in color or in black and white.

Select this option to scan originals of other than black and white and scanning color photos.

[Gray Scale]

Scans in gray scale regardless of whether the original is in color or in black and white. Select this option to scan originals with many halftones, such as black and white photos.

[Black]

Scans an original in black or white without using gray scales.

Select this option to scan originals with distinct black and white areas, such as line drawings.

  • [Auto Color Level Adjustment] (Here)

To specify the original size for scanning ([Scan Size])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Scan Size]

When the size of the original is not detected correctly, specify the size of the original you want to scan.

Setting

Description

[Auto]

Automatically selects the size to fit the original when scanning.

[Inches]

Select this option to scan an inch-size original. Tap [Inches], and also select a standard inch size.

[Metric Sizes]

Select this option to scan a metric-size original. Tap [Metric Sizes], and select the standard metric size respectively.

[Other]

Select this option to scan a postcard (4 6 (A6 Card)) or an original other than an inch- or metric- size original. Tapping [Other] enables you to select each standard size.

[Photo Size]

Select this option to scan photos or originals in photo size. Tap [Photo Size], and also select each standard size.

[Custom Size]

Select this option to scan originals in custom size. Enter vertical and horizontal values.

To specify the resolution to scan the original ([Resolution])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Resolution]

Select a resolution to use to scan the original.

Setting

Description

[Scan Resolution]

Select the resolution of the original for scan transmission.

When using Scan to E-mail, SMB Send, FTP Send, WebDAV Send, or Save in User Box, select the following resolution to scan an original.

  • [200 200 dpi]: Select this option to scan a standard original.

  • [300 300 dpi]: Select this option to scan a standard original at a higher resolution.

  • [400 400 dpi]: Select this option to scan an original containing small characters and drawings.

  • [600 600 dpi]: Select this option to convert an original into a file of the maximum size. Select this option to scan an original such as a full color photo with a fine image quality level.

[Fax Resolution]

Select the resolution of the original for sending a fax.

When using fax transmission, Internet fax transmission, or IP address fax transmission, select the following resolution to scan an original.

  • [Normal]: Select this option to scan originals that do not require a fine level of image quality, or when you want to send a large number of originals quickly.

  • [Fine]: Select this option to scan a standard original.

  • [Super Fine]: Select this option to scan originals containing small characters or drawings.

  • [Ultra Fine]: Select this option to scan originals that require a fine level of image quality.

  • The finer the scan resolution is, the larger the data volume becomes, resulting in longer transmission time. To use an E-mail as a transmission method such as Scan to E-mail or Internet fax transmission, check that the data capacity are not limited.

To specify the file type of the scanned original ([File Type])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [File Type]

Select the file type used for saving the scanned original data.

Setting

Description

[File Type]

Select the file type to be saved from the following:

  • [PDF]: A type available in most operating systems, which enables you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

  • [Compact PDF]: Saves a file with a smaller size than normal PDF format. We recommend this format when you want to reduce file size to enable sending by E-mail etc.

  • [TIFF]: This is one kind of versatile image formats. This type is available for a multi-page file that provides multiple pages in one file.

  • [JPEG]: A file format widely used in digital cameras. Suitable for saving photo data. JPEG format does not support the saving of multiple pages as a single file.

  • [XPS]: Extension of an XML-base file that is applied in Windows. You can install the XPS viewer to view or print data even if the source application is not provided.

  • [Compact XPS]: Saves a file with a smaller size than normal XPS format.

  • [PPTX]: Extension of an XML-base file that is created using PowerPoint of Microsoft Office.

  • [DOCX]: Extension of an XML-base file that is created using Word of Microsoft Office.

  • [XLSX]: Extension of an XML-base file that is created using Excel of Microsoft Office.

[Page Setting]

Select a filing page unit when an original consists of multiple pages.

  • [Multi Page]: Converts all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

  • [Page Separation]: Divides a file into a specified number of pages for transmission using E-mail, SMB, or FTP transmission. For example, if you enter "2" to scan 10 original pages, the original is divided into five separate files. The specified number of pages is stored and the pages are saved as a single file ([Multi Page]) in a User Box. Pages are converted as a single file by the specified number of pages.

[E-mail Attachment Method]

Select the E-mail attachment method when [Page Setting] is set to [Page Separation].

  • [All Files Sent as 1 E-Mail]: Attaches all files to a single E-mail.

  • [1 File per E-Mail]: Sends one E-mail for each file.

[PDF Detail Setting]

If [PDF] or [Compact PDF] is selected for file format, you can configure the PDF option settings.

You can enhance security by attaching a digital signature that identifies the author of the file, by file encryption, etc.

For details, refer to Here.

  • To specify DOCX or XLSX for the file type, the option is required. For details on the required option, refer to Here.

To scan a 2-sided original ([Simplex/Duplex])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Simplex/Duplex]

Select the side to scan the original (Simplex/Duplex).

Setting

Description

[1-Sided]

Scans one side of an original.

[2-Sided]

Scans both sides of an original.

[Cover + 2-sided]

Scans only one side for the first page in the original, and scan both sides of the remaining pages.

To change the file name of the scanned original ([File Name/Subject Name/Other])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [File Name/Subject Name/Other]

Change the file name of the scanned original. When sending by E-mail, you can specify the subject and text of the E-mail message and change the sender's E-mail address ("From" address).

Setting

Description

[File Name]

Change the file name of the scanned original.

[Subject]

Change the subject of the E-mail. If fixed subject phrases are registered, you can select a subject from those registered.

[From]

Change the sender's E-mail address.

In normal circumstances, the E-mail address of the administrator is used as sender's E-mail address.

If user authentication is installed on this machine, the E-mail address of the login user is used as sender's E-mail address.

[Body]

Enter the message text of the E-mail. If fixed message text phrase is registered, you can select message text from those registered.

  • [Scan File Name Settings] (Here)

  • [Restrict User Access] - [Change the "From" Address] (Here)

To change a subject and message text for each E-mail address ([File Name/Subject Name/Other])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [File Name/Subject Name/Other]

Change the file name of the scanned original. When sending by E-mail, you can specify the subject and text of the E-mail message and change the sender's E-mail address ("From" address).

Setting

Description

[File Name]

Change the file name of the scanned original.

[Subject]

Change the subject of the E-mail. If fixed subject phrases are registered, you can select a subject from those registered.

[From]

Change the sender's E-mail address.

In normal circumstances, the E-mail address of the administrator is used as sender's E-mail address.

If user authentication is installed on this machine, the E-mail address of the login user is used as sender's E-mail address.

[Body]

Enter the message text of the E-mail. If fixed message text phrase is registered, you can select message text from those registered.

  • [Scan File Name Settings] (Here)

  • [Restrict User Access] - [Change the "From" Address] (Here)

Configuring Settings to Fit Various Types of Originals

To collectively scan originals of different sizes using the ADF ([Mixed Original])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Mixed Original]

Even for an original with pages of different sizes, by using the ADF, you can scan data while detecting the size of each page. If the widths of the originals are the same, select [Same Width]. If the widths of the originals are different, select [Different Width].

To scan an original that is thinner than plain paper using the ADF ([Thin Paper Original])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Thin Paper Original]

When [Thin Paper Original] is specified to scan an original of thinner paper than plain paper using the ADF, the system reduces the original feed speed to prevent thin paper from causing a paper jam.

To scan originals with folds using the ADF ([Z-Folded Original])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Z-Folded Original]

If a folded original is loaded into the ADF, the original size may not be able be detected accurately. When [Z-Folded Original] is specified, the original size can be accurately detected even for the folded original sheets.

  • Unfold the folded original sheets before loading them into the ADF. If a folded original is not unfolded before scanning, a paper jam may occur or the size may not be correctly detected.

To scan a long original that cannot be loaded on the original glass ([Long Original])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Long Original]

Load a long original that cannot be placed on the Original Glass and that is larger in the feeding direction than the full standard size (11 17 or A3) into the ADF. When [Long Original] is selected, the ADF automatically detects the size even if you do not pre-specify the original size.

To specify the original loading direction ([Original Direction])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Original Direction]

When scanning a 2-sided original, specify the original loading direction so that the vertical direction of the scanned original is set correctly.

To display a top-binding and double-sided original correctly without reversing an image in the vertical direction ([Binding Position])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Binding Position]

Specify the binding position to suit the orientation of the target original.

Setting

Description

[Auto]

Automatically configures the binding position of the original.

When the long side of the original is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of the paper. When the long side of the original exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of the paper.

[Left Bind]

Select this option when the binding position is set to the left of the original.

[Top Bind]

Select this option when the binding position is set to the top of the original.

To scan an original using the ADF while removing dust on the slit glass ([Despeckle])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Despeckle]

When [Despeckle] is specified to scan an original using the ADF, scanning of original and dust removal from the Slit Scan Glass are performed alternately, so that the original is always scanned using clean Slit Scan Glass.

To skip blank pages ([Blank Page Removal])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Original Settings]
            • [Blank Page Removal]

When [Blank Page Removal] is specified to scan an original including blank pages using the ADF, blank pages are excluded from scan targets. Blank pages detected are not counted as original pages.

  • [Blank Sheet Detection Level] (Here)

  • The [Blank Page Removal] function cannot be used with the functions by which the size of paper cannot be specified (the [Long Original], [Z-Folded Original], [Mixed Original] functions) simultaneously.

  • When using Fax or Network Fax, [Mixed Original] is automatically specified when sending a fax or network fax, and the [Blank Page Removal] setting will be canceled.

To split the left and right pages of a book and catalog ([Book Original])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [No. of Originals]
          • [Book Original]

You can scan two-page spreads such as books and catalogs separately into left and right pages, or scan them as one page. If you place a book or catalog on the Original Glass, you do not need to close the ADF to scan it.

Setting

Description

[ON]/[OFF]

Select [ON] to specify Book Original.

[Output Method]

Specify the method to scan a two-page spread.

  • [Book Spread]: Scans a two-page spread as one page.

  • [Separation]: Scans the right and left pages of two-page spreads separately in page number order.

  • [Front Cover]: Scans the front cover and two-page spreads according to the page order of the original (scan in the order of front cover and two-page spreads).

  • [Front & Back Covers]: Scans the front and back covers and two-page spreads according to the page order of the original (scan in the order of front cover, back cover, and two-page spreads).

[Binding Position]

If [Separation], [Front Cover] or [Front & Back Covers] is selected for [Output Method], select the two-page spread binding position.

Select [Left Bind] for two-page spreads of left binding, and [Right Bind] for two-page spreads of right binding.

Note that if the binding position is incorrectly specified, the page order of the two-page spread is reversed between the left- and right-hand pages.

[Frame Erase]

Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original.

You can erase the four sides of the original to the same width. Additionally, you can erase the four sides of the original to different widths.

  • [Frame]: Erases the four sides of the original to the same width. In [Erase Amount], specify the width to erase.

  • [Top]/[Bottom]/[Left]/[Right]: Specify a different width for each side of the original to erase the side. Cancel the [Frame] setting, select the side to erase the frame, and specify the width to erase in [Erase Amount]. If you do not want to erase the side, cancel [Erase].

[Center Erase]

Specify the fold width to erase. This function erases the shadow created in the center when the original cover cannot be closed correctly due to the thickness of the original.

To scan a number of originals as a single job ([Separate Scan])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Separate Scan]

If the number of original sheets is so large that they cannot be loaded into the ADF at the same time, you can load them in several batches and handle them as one job. You can also scan the original using both ADF and Original Glass alternately.

Adjusting the Image Quality or Density

To automatically adjust to the appropriate image quality for the contents of the original ([Original Type])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Quality/Density]
          • [Original Type]

Select the appropriate image quality level for the original and scan at the optimal level of image quality.

Setting

Description

[Text]

Scans an original that consists primarily of text at the optimum level of image quality.

This function sharpens the edges of each character, creating easy-to-read images.

[Text/Photo Printed]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan printed originals such as brochures and catalogs.

[Text/Photo PhotoPaper]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan originals that include photos printed on photographic paper.

[Photo Printed]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan printed originals such as brochures and catalogs.

[Photo PhotoPaper]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan originals printed on photographic paper.

[Dot Matrix Original]

Scans an original, which consists primarily of text such as thin or faint characters, at the optimum image quality level.

This function reproduces text using high pixel density, creating easy-to-read text.

[Copied Paper]

Scans an original, which is output with an even density from the copier or printer, at the optimum level of image quality.

[Bar Code/Contract]

Reduces the file size when scanning the original such as a contract or bar code in black and white.

If [Bar Code/Contract] is selected, [Color] is synchronously changed to [Black].

This option is available when the file type is set to TIFF, PDF, or XPS.

To adjust the density to scan the original ([Density])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Quality/Density]
          • [Density]

Adjust the density (Dark or Light) to scan the original.

To adjust the background density of the original for scanning ([Bkgd. Removal])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Quality/Density]
          • [Bkgd. Removal]

You can adjust the density of the background area for originals with colored backgrounds (newspaper, recycled paper, etc.) or originals that are so thin that text or images on the back would be scanned.

Setting

Description

[Background Removal]

Scans a 2-sided original made of thin paper or an original with the colored background, with the optimum image quality.

  • [Bleed Removal]: Select this option to prevent bleeding of the back of the paper when printing a 2-sided original that is so thin that the contents of the back side would be scanned.

  • [Paper Discoloration Adjustment]: Select this option to scan an original with a colored background such as a map.

[Background Removal Level]

Adjusts the density of the background color for an original with a colored background. Selecting [Auto] automatically determines the density of the background color, and scans an original at the optimum background density level.

Adding Stamp or Page Number

To add the date and time ([Date/Time])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Stamp/Composition]
          • [Date/Time]

Add the print date/time to the first page or all pages.

Setting

Description

[ON]/[OFF]

Select [ON] to add the date/time.

[Date Format]

Select the date printing format.

[Time Format]

Select the time printing format. If you do not want to print the time, select [OFF].

[Pages]

Select the range of pages to print.

[Text Details]

If necessary, select the text printing format.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

To add a page number ([Page Number])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Stamp/Composition]
          • [Page Number]

Adds page and chapter numbers on printed sheets. Page and chapter numbers are printed on all pages.

Setting

Description

[ON]/[OFF]

Select [ON] to set Page Number.

[Page Number Type]

Select the format of the page number.

[Starting Page Number]

Specify the starting page number to be printed on the first page.

For example, to print page numbers from the third page of the file, enter "-1". The first page of the file is counted as "-1", the second page as "0", and the third page is counted as "1". In [Starting Page Number], a page number is printed on pages 1 and later. If "2" is entered, page numbers are printed from the first page of the file as "2, 3", etc. in order. "-" (minus sign) switches "+" and "-" each time you tap [*].

[Starting Chapter Number]

Specify the starting chapter number if a file is divided into chapters, and you want to print chapter numbers from the second chapter. You can specify starting chapter numbers when you have selected [Chapter Page] in [Page Number Type].

For example, to print chapter numbers from the third chapter, enter "-1". The first chapter of the file is counted as "-1", the second chapter as "0", and the third chapter is counted as "1". In [Starting Chapter Number], a chapter number is printed on the chapters that are count as 1 and later. If "2" is entered, a number is printed from the first page of the first chapter of the file as "2-1, 2-2". "-" (minus sign) switches "+" and "-" each time you tap [*].

[Text Details]

If necessary, select the text printing format.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

To add a stamp ([Stamp])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Stamp/Composition]
          • [Stamp]

A text such as "PLEASE REPLY" or "DO NOT COPY" is printed on the first page or all pages. You can select the text to be added from the registered fix stamps and arbitrary registered stamps.

Setting

Description

[ON]/[OFF]

Select [ON] to specify Stamp.

[Stamp Imprint]

Select the stamp you want to print.

[Pages]

Select the range of pages to print.

[Text Details]

If necessary, select the text printing format.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

To add information to the header/footer ([Header/Footer])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [Stamp/Composition]
          • [Header/Footer]

Add the date, time, and any desired text in the top and bottom margins (header/footer) of the specified page. You must register the information to be added for the header and footer in advance on this machine.

Setting

Description

[ON]/[OFF]

Select [ON] to print the header/footer.

[Recall Header/Footer]

Select the header/footer to be printed. Select the header/footer from among those registered in advance.

[Check/Change Temporarily]

If necessary, check or temporarily change the details of the program that is selected in [Recall Header/Footer].

  • [Header Setting]: Change the content of the header.

  • [Footer Setting]: Change the content of the footer.

  • [Pages]: Change the range of pages to print.

  • [Text Details]: Change the print size and font.

  • [Header/Footer Registration] (Here)

Other Option Settings

To scan after erasing text and shadows in the margins of an original ([Frame Erase])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Frame Erase]

Erase an area of an identical specified width along the four sides of an original. You can specify the width to be erased for each side.

Setting

Description

[ON]/[OFF]

Select [ON] to set Frame Erase.

[Frame]

Erases the four sides of the original by the same width amount. In [Erase Amount], specify the width to erase.

[Top]/[Bottom]/[Left]/[Right]

Specify a different width for each side of the original to erase the side. Cancel the [Frame] setting, select the side to erase the frame, and specify the width to erase in [Erase Amount]. If you do not want to erase the side, cancel the setting for [Erase].

To sharpen the border between text, etc. ([Sharpness])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Sharpness]

Specifying [Sharpness] sharpen the edges of images such as text in the table and graphics to improve legibility. This function also smoothens the rough contours of an image or sharpens blurred images.

To add a filing number to original data ([Annotation User Box])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Annotation User Box]

Annotation User Box is a box in which the function to add filing numbers to the saved original data for each job or page.

If Annotation User Box is selected, originals are sent by adding a filing number.

  • Registering an Annotation User Box (Here)

To simultaneously send and print on this machine ([Save & Print])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Save & Print]

You can print data at the same time as you are using Scan or Fax TX.

Setting

Description

[ON]/[OFF]

Select [ON] to perform sending and printing at the same time.

[No. of Sets]

If necessary, enter the number of copies to print.

[Simplex/Duplex]

Select [2-Sided] to print on both sides of sheets of paper.

[Staple]

Select the binding positions for sheet stapling.

  • [Corner]: Each set of printed sheets is stapled in a corner (top left or top right) before it is output.

  • [2 Position]: Each set of printed sheets is stapled at two positions (in the top, left, or right) before it is output.

  • [Position Setting]: Select the binding position. If [Auto] is specified for the binding position, the binding position is determined automatically.

  • To set [Save & Print] when [TX Document Print] is limited to [Black Only] in [Function Permission], change the color setting in scan/fax mode to [Gray Scale] or [Black]. For details on the color settings, refer to Here.

To notify where to save the sent original data by E-mail ([URL Dest. Settings])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [URL Dest. Settings]

Send an E-mail, which contains a destination specifying where to save original data, to any E-mail address after SMB Send, FTP Send, WebDAV Send, or Save in User Box has been ended.

To encrypt an E-mail ([Mail Encryption])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Mail Encryption]

You can encrypt E-mails to prevent wiretapping by third parties during transmission.

  • This option is displayed when [S/MIME] (Here) is set.

To add a digital signature to E-mails ([Digital Signature])

To display:
  • [Classic Style]
    • [Scan/Fax]
      • [Application]
        • [App]
          • [Digital Signature]

When the MFP sends an E-mail, you can add a digital signature to it to prove the authenticity of the sender, and the recipient can confirm that data has not been tampered with.

  • This option is displayed when [S/MIME] (Here) is set.

  • If you cannot change the [ON] or [OFF] state, it is assumed that whether or not a digital signature is always added is specified by the administrator.