Sharing files in a User Box via SMB

Setting flow
Configuring the SMB server
Creating a Public User Box to share files
Automatically deleting files from the SMB folder
Deleting all files from the SMB folder

Setting flow

Share SMB File is a function that shares files in the Public User Box of the machine on the network using the machine as an SMB server.

If files are saved in the Public User Box, they are also saved in the corresponding SMB folder automatically. The files saved in the SMB folder via the Public User Box can be extracted easily by accessing the SMB folder on the network from a computer.

To use the Share SMB File function, follow the procedure shown below.

Configuring the SMB server ( [Configuring the SMB server] )
Creating a Public User Box to share files ( [Creating a Public User Box to share files] )
Configuring settings to suit your environment
Automatically deleting files from the SMB folder ( [Automatically deleting files from the SMB folder] )
Deleting all files from the SMB folder ( [Deleting all files from the SMB folder] )

Configuring the SMB server

Configure settings to use the SMB server.

Select [Network] - [SMB Setting] - [SMB Server Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting	Description
[SMB Server Settings]	When using this machine as the SMB server, set this option to ON (default: OFF).
[SMB Server Common Settings]	Configure common settings to use the machine as an SMB server. [SMB Host Name]: Enter the host name of this machine (using up to 15 characters). [Workgroup]: Enter the name of the workgroup that contains this machine (using up to 15 characters, excluding ", \, ;, :, , ,*, <, >, \|, +, =, and ?). [SMB Authentication Protocol]: Select the SMB authentication protocol to be used in the machine (default: [SMB1.0/SMB2.0/SMB3.0]). [SMB security Signature Setting]: Select whether to enable the SMB signature of this machine to suit your environment (default: [Only When Requested]). [Disable]: Disables the SMB signature of this machine. [Only When Requested]: Enables the SMB signature of this machine (server) only when the SMB signature is requested from the client side. If the SMB signature is not requested from the client side, operations are performed while the SMB signature of this machine (server) remains disabled, and a connection is possible even when the SMB signature in the client side is disabled. [Required]: Enables the SMB signature of this machine. To establish a connection, the SMB signature is also required in the client side. If the SMB signature in the client side is disabled, it will not be possible to make a connection.
[Share SMB File Setting]	When using the SMB file sharing function, set this option to ON (default: OFF).

Setting

Description

[SMB Server Settings]

When using this machine as the SMB server, set this option to ON (default: OFF).

[SMB Server Common Settings]

Configure common settings to use the machine as an SMB server.

[SMB Host Name]: Enter the host name of this machine (using up to 15 characters).
[Workgroup]: Enter the name of the workgroup that contains this machine (using up to 15 characters, excluding ", \, ;, :, , ,*, <, >, |, +, =, and ?).
[SMB Authentication Protocol]: Select the SMB authentication protocol to be used in the machine (default: [SMB1.0/SMB2.0/SMB3.0]).
[SMB security Signature Setting]: Select whether to enable the SMB signature of this machine to suit your environment (default: [Only When Requested]).
[Disable]: Disables the SMB signature of this machine.
[Only When Requested]: Enables the SMB signature of this machine (server) only when the SMB signature is requested from the client side. If the SMB signature is not requested from the client side, operations are performed while the SMB signature of this machine (server) remains disabled, and a connection is possible even when the SMB signature in the client side is disabled.
[Required]: Enables the SMB signature of this machine. To establish a connection, the SMB signature is also required in the client side. If the SMB signature in the client side is disabled, it will not be possible to make a connection.

[Share SMB File Setting]

When using the SMB file sharing function, set this option to ON (default: OFF).

Creating a Public User Box to share files

Create a Public User Box. Also, configure the setting to automatically transfer files from the Public User Box and save them in the SMB folder.

Select [Box] - [User Box List] - [New Registration] in user mode of Web Connection (or in [Utility] - [Utility] of this machine), and configure the following settings.

Setting		Description
[User Box Number]		Registration number of the User Box. Select [Use opening number] to automatically assign the smallest available number. When specifying a number, select [Input directly], and enter a value between 1 and 999999999.
[User Box Name]		Enter the User Box name (using up to 20 characters).
[Assign User Box Password]		To restrict usage of the User Box with the password, set this setting on. [User Box Password]: Enter the User Box password (using up to 64 characters, excluding double quotation marks ").
[Index]		Select an index using the registered name.
[Type]		Select [Public] to use the Share SMB File function.
[Auto Delete Document]		Specify the period from the date/time when a file was saved in a User Box; the date/time when a file was last printed; or the date/time when a file was sent from a User Box, to the date/time when a file is to be deleted automatically. [Do Not Delete]: Keeps the file in the User Box. [Specify days]: Select the number of days until the file is automatically deleted. [Specify Time]: Enter the time period before the file is automatically deleted.
[User Box Expansion Function]		Configure the User Box expansion function as needed.
	[Auto Save Document to MFP Shared Folder]	Set to ON when using the Auto Save Document to MFP Shared Folder function (default: OFF). In [SMB Communication Encryption], select whether to encrypt SMB communications with a client device. To use the encryption function, the password must be specified for the User Box. Enabling the encryption function permits only accesses from client devices of SMB 3.0 or later.

Tips

This function cannot be used simultaneously with the Confidential RX function.

Automatically deleting files from the SMB folder

If files in the Public User Box are shared on the network using the Share SMB File function, specify the period from the time when files are saved in the SMB folder via the Public User Box to the time when they are deleted automatically.

This delete time is used as the time to delete files from an existing SMB folder and from an SMB folder you will create.

Select [System Settings] - [User Box Setting] - [Document in MFP Shared Folder Delete Time Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting	Description
[Document in MFP Shared Folder Delete Time Setting]	When collectively specifying the file deletion time to be applied to all the SMB folders, set this option to ON (default: ON).
[Document in MFP Shared Folder Delete Time]	Specify the time required to automatically delete files from the SMB folder (default: [1] day).

Deleting all files from the SMB folder

Delete all the files saved in the SMB folder.

Select [System Settings] - [User Box Setting] - [Delete all in SMB folder] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), then click [OK].