Q1. Can I restrict available functions by user?

How to set

  1. Tap [Utility], then select [Administrator Settings].

  2. Enter the password, then tap [OK].

  3. Select [User Authentication/Account Track] - [User Authentication Settings] - [User Registration].

  4. Select a user whose access to functions needs to be limited, then tap [Edit].

  5. Tap [Function Permission/Authority] - [Function Permission] to set the limit for the respective functions.

    Settings

    Description

    [Copy]

    To allow using the full copy function, select [Full Color/Black]. To allow copying in black and white only, select [Black Only]. To prohibit copying, select [Restrict].

    [Scan]

    To allow using the full scan function, select [Full Color/Black]. To allow scanning in black and white scan, select [Black Only]. To prohibit scanning, select [Restrict].

    [Fax]

    To allow using the full fax function, select [Full Color/Black]. To allow only black-and-white fax transmission, select [Black Only]. To prohibit fax transmission, select [Restrict].

    [Print]

    To allow using the full print function, select [Full Color/Black]. To allow printing in black and white only, select [Black Only]. To prohibit printing, select [Restrict].

    [User Box]

    To allow operating files in User Boxes, select [Allow]. To prohibit operating files in User Boxes, select [Restrict].

    [Print Scan/Fax TX]

    To allow printing of outgoing files, select [Full Color/Black]. To allow printing of outgoing files in black and white only, select [Black Only]. To prohibit printing of outgoing files, select [Restrict].

    [Save to External Memory]

    To allow saving of data to an external memory device, select [Allow]. To prohibit saving of data to an external memory device, select [Restrict].

    [External Memory Document Scan]

    To allow loading data from an external memory device, select [Allow]. To prohibit loading data from an external memory device, select [Restrict].

    [Manual Destination Input]

    To allow manual entry of destinations, select [Allow]. To prohibit manual entry of destinations, select [Restrict].

    [Web Browser]

    To give permission to use Web browser, select [Allow]. To give no permission to use Web browser, select [Restrict].

  6. Tap [OK].

  7. Tap [OK].

  8. Repeat steps 4 to 7 to restrict available functions by user.

Tips

  • If an attempt is made to execute a restricted function, a message appears notifying the user that it is prohibited.

  • To use [Fax], the optional Fax Kit is required.

  • The Hard Disk is optional in some areas. To use [User Box], [External Memory Document Scan], the optional Hard Disk is required.