Fully Using Fax Functions

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[TX Display]

Select whether to display a screen indicating a fax being sent.

You can check information on a destination and document in this screen.

[No] is specified by default.

[RX Display]

Select whether to display a screen indicating a fax being received.

You can check information on sender and fax being received in this screen.

[No] is specified by default.

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

[User Box No.]

Registration number of the User Box.[User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Password]

To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Type]

Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.

• If [Personal] is selected, you can change the owner user if necessary. Tap [Change Owner], and select the user you wish to change.

• If [Group] is selected, you can change the account name if necessary. Tap [Change Account Name], and select the account name you wish to change.

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

• When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

• When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

• To keep the files in the box, select [Save].

[1 day] is selected by default.

[User Box No.]

Registration number of the User Box.[User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Relay Destination]

Selects a group that has fax destinations.

When registering a group destination as a relay destination, be sure to set the fax address in the group destination in advance.

[Relay TX Password]

To use a password to restrict usage of the User Box using password, enter the password (using up to eight characters).

The entered password is required when sending a relay request to this machine. Inform the sender who want to use this machine as a relay machine of the password you entered here.

[Print]

Select when to start printing received print data.

• [Batch Print]: Printing is started after all pages are received.

• [Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

• [Batch Print]: Printing is started after all pages are received.

• [Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete user's biometric or Card authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

• [Text]: Characters you entered are printed.

• [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

• [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

• [Text]: Characters you entered are printed.

• [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

• [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is selected by default.

[Text Details]

Select the size, font, and color of the text to be printed.

• Data is printed in black and white in this machine.

[Sender]

Register machine name, company name (sender name), and others that is to be printed as Header Position. Up to 20 sender names can be registered. You can use different names for different purposes.

For details, refer to Here.

[Sender Fax No.]

Enter the fax number of this machine with up to 20 digits, including #, *, +, and space.

For details, refer to Here.

[Inside Body Text]

Prints the sender information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the sender information outside the original image.

[OFF]

Prints nothing for sender information.

[Normal]

Prints the sender information in the normal text size.

[Minimal]

Reduces the text height by half of the size set with [Normal]. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine.

[Inside Body Text]

Prints Footer Position inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints Footer Position outside the original image.

[OFF]

Prints no Footer Position.

[Auto RX]

Automatically starts receiving a fax if the sender is a fax device.

[Manual RX]

Manually request the reception of a fax.

Select this option when this machine is used with a telephone connected to it, which is frequently used, and if you always prefer to receive faxes manually.

[Auto Select]

Print a fax on paper that is automatically selected to the fax received.

[Fixed Size]

Print a fax on paper specified in [Print Paper Size].

[Priority Size]

Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used for printing.

[Print]

Prints a received fax without saving it in a User Box.

[Show Error Message]

Handles the fax as a communication error. It is neither saved nor printed.

[Auto Create User Box]

Automatically creates a User Box with a specified number and stores faxes in it.

[ON]/[OFF]

Select whether to show a list of specified destinations before sending a fax.

[ON] is specified by default.

[TX Approval Password]

Select whether to request the user to enter the password for approving the transmission after showing a list of specified destinations.

[OFF] is specified by default.

[Password]

If [TX Approval Password] is set to [ON], enter the password to approve the transmission (using up to 64 characters).

[ON]/[OFF]

Select whether to hide the PIN code.

[OFF] is specified by default.

[Select Separator]

Select a separator to identify the PIN code. To specify the sending destination, enclose the PIN code with the separators you selected in this option.

[-] is specified by default.

[Yes]/[No]

Select [Yes] to restrict deletion of received faxes.

[No] is specified by default.

[Password Deletion]

To restrict deletion of received faxes with a password, enter the password (using up to eight digits).

[Administrator User Box Deletion]

Makes a restriction to delete received faxes only when a user logs in with User Box administrator or administrator privileges.

[Administrator User Box Deletion] is displayed when User Authentication or Account Track is enabled and User Box Administrator is specified.

[Fax]/[IP Address Fax]/[Internet Fax]

Select a fax function to configure the Forward TX function.

[Yes]/[No]

Select whether to use Forward TX.

[No] is specified by default.

[Output Method]

Select whether to print a received fax on this machine when forwarding it.

• [Forward & Print]: A received fax is forwarded and printed on this machine.

• [Forward & Print (If TX Fails)]: A received fax is forwarded and printed on this machine.

[Forward Dest.]

Specify a destination where to forward a received fax.

Directly enter the appropriate fax number using the Keypad, or tap [Select from Address Book] and select one of the destinations registered on this machine.

You can specify [File Type] and convert a fax into a file except when the destination is a fax machine. The file types able to be specified are PDF, XPS, and TIFF. Other file types can be specified only for the first line. To specify other file types, ask your service representative to configure settings. For details, contact your service representative.

If the forward destination is a fax machine, you cannot forward the received network fax. Printing is always carried out on this machine regardless of the setting of [Output Method].

[Select Line]

If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [No Selection] is specified, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

[Yes]/[No]

Select whether to use the Fax Retransmit function.

[No] is specified by default.

[File Storage Duration]

Specify the time period during which a fax failed to be sent is stored in the machine's user box.

[12 Hours] is specified by default.

[Allow]/[Restrict]

Select whether to use the PC-Fax RX function.

[Restrict] is specified by default.

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes.

[Print]

Select whether to print a received fax after it has been received.

[OFF] is specified by default.

[Password Check]

If you select [Specified User Box] for [Receiving User Box Destination], specify whether to check the communication password (Sender ID) for PC-Fax reception.

If [ON] is selected, enter the requested password (a number containing up to eight digits).

[Yes]/[No]

Select whether to use the TSI Routing function.

[No] is specified by default.

[TSI User Box]

Register forwarding destinations for each sender's fax number (TSI). Select a desired registration number, then tap [Edit].

• [Sender (TSI)]: Specify a sender's fax number.

• [Forwarding Destination]: Tap [Select from Address Book] to select a destination or tap [Search by User Box Number], then enter the number of the User Box you want to save received faxes in.
  When you want to specify a destination from the address book when an optional Upgrade Kit UK-204 and i-Option LK-110 are installed on this machine, tap [File Type] to specify the file type for forwarding. The file types able to be specified are PDF, XPS, and TIFF.

[Select Line]

Select a sending line when Fax is specified as the forwarding destination.

[No Selection] is specified by default.

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received.

• [Automatically Print]: Prints a received fax without saving it in a box.

• [Memory RX User Box]: Saves received documents in Memory RX User Box.

• [Specified User Box]: Saves a received fax in a box specified by User Box Number.

[Print]

Select whether to print a received fax after it has been received.

[No] is specified by default.

[File Type]

Select the file type to automatically forward a received fax using the TSI Routing function.

• [PDF]: Most operating systems support this file format. You can specify a password or encrypt the file. Important original data should be saved as a PDF file.

• [TIFF]: This is one kind of versatile image formats. This type is available for a multi-page file that provides multiple pages in one file.

• [XPS]: A new image file format introduced in Windows Vista.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages.

• [Multi Page]: Select this check box to convert all pages to a single file.

• [Page Separation]: Splits a file according to the specified number of pages to perform conversion.

[E-mail Attachment Method]

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

• [All Files Sent as 1 E-mail]: Attaches all files to one E-mail.

• [1 File per E-Mail]: Sends one E-mail for each file.

[PDF Detail Setting]

If [PDF] is selected for file format, you can configure the PDF option settings.

[Outside Line]

To connect this machine to a PBX environment, tap [No] to deselect it. Enter the outside line number.

[No] is specified by default.

[TX Result Report]

Select when to print a report containing the results of fax transmission.

For details, refer to Here.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent.

For details, refer to Here.

[Sequential TX Report]

Select whether to print a report containing results of faxes sent by polling and broadcast.

For details, refer to Here.

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination.

For details, refer to Here.

[Bulletin TX Report]

Select whether to print a report containing records of faxes registered with the bulletin for being received by polling.

For details, refer to Here.

[Relay TX Result Report]

Select whether to print a report containing results of faxes sent by relay distribution.

For details, refer to Here.

[Tx Result Report Print Settings]

Specify the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report).

For details, refer to Here.

[Activity Report]

Set the printing conditions for a report containing results of faxes sent and received.

For details, refer to Here.

[Relay Request Report]

Select whether to print the report when the machine has received a fax (Relay RX) as a relaying station.

For details, refer to Here.

[PC-Fax TX Error Report]

Select whether to print a report if PC-Fax TX using the fax driver has failed.

For details, refer to Here.

[Timer Reservation TX Report]

Select whether to print a report when transmission is reserved using the Timer TX function.

For details, refer to Here.

[Confidential Rx Report]

Select whether to print a report containing the results of confidential faxes received.

For details, refer to Here.

[Network Fax RX Error Report]

Select whether to print a report if the machine has failed to receive an Internet fax or IP address fax.

For details, refer to Here.

[Print Job Number]

Select whether to display a job number on the report to be printed.

For details, refer to Here.

[MDN Message]

Select whether to print a report notifying that an Internet fax has been sent to the recipient machine.

For details, refer to Here.

[DSN Message]

Select whether to print a report notifying that an Internet fax has been sent to the mail server of the recipient machine.

For details, refer to Here.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received. The report has the subject and message body of an Internet fax.

For details, refer to Here.

[PC-Fax TX Line Setting]

Select the line used for PC-Fax TX. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

[Fax Line 2]/[Fax Line 3]/[Fax Line 4]

Configure the setting required to use multiple lines.

[Fax Line 3] and [Fax Line 4] can be used in North America.

[Line Parameter Setting]

Configure your environment for using fax functions in multiple lines.

• [Dialing Method]: Select the line type according to your environment.

• [Number of RX Call Rings]: If necessary, change the number of times the phone rings before automatically receiving a fax.
  [2 x] is specified by default.

• [Line Monitor Sound]: Select whether to play sounds on the telephone line from speakers during fax communication.
  [OFF] is specified by default.

[Function Settings]

Enable or disable functions that are used for multiple lines.

[Multi Line Settings]

Select one of [TX Only], [RX Only], and [TX and RX] as the multi line usage.

[TX and RX] is specified by default.

[Sender Fax No.]

Enter the fax number for the multiple lines (a number containing up to 20 digits, with available symbols being #, *, + and space).

The fax number you entered is printed as a Header Position.