HomeSearch by PurposeTo add a management number to each file in User Boxes ([Annotation])

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To add a management number to each file in User Boxes ([Annotation])

To register a User Box in which a management number is added to each file

Create an Annotation User Box

Only the administrator can create an Annotation User Box.

  1. Tap [Utility] - [Administrator Settings] - [One-Touch/User Box Registration] - [Create User Box] - [Annotation User Box] - [New].

  2. Enter the registration information, then tap [OK].

    • For details on registration information, refer to Here.

  • You can also create an Annotation User Box with the Web Connection. For details, refer to Here.

To save a shared file to a User Box

Save File in a User Box

Save (basic operation flow)

  1. Load the original.

  2. Tap [User Box].

  3. Tap [System] - [Annotation].

  4. Select a User Box in which to save a file, then tap [Save].

  5. Set file save options if necessary.

    • For detailed optional settings, refer to Here.

  6. Press the Start key.

    The file is saved.

Save files in Copy mode

You can read a document in Copy mode and save its data in the User Box.

For details, refer to Here.

Save files from a PC

When specifying to print using the printer driver, you can specify a User Box number and store the print data in the box.

For details, refer to Here.

To print a file saved in a User Box

Print Files in a User Box

  1. Tap [User Box].

  2. Tap [System] - [Annotation].

  3. Select the desired User Box, then tap [Open].

    • If the box is password protected, tap [Open] and enter the password.

    • You can also open the desired User Box by tapping it twice.

  4. Select a file to print, then tap [Print].

    • You can also long-tap the target file to display the menu icon, then drag and drop it to to get the same result.

  5. Set print options if necessary.

    • If an output image cannot be displayed, [Preview on Screen] appears. To check an output image, tap [Preview on Screen], then confirm the target output image on the preview window.

    • For detailed optional settings, refer to Here.

  6. Press the Start key.

    Printing starts.

  • You can specify to hold or clear a file from the box after file printing or sending (Default: [Yes]). Also, you can prompt the user to hold or not hold a file in the box after it has been printed or sent in the delete confirmation screen. For details, refer to Here.

To send a file saved in a User Box to an E-mail address or computer on the network