Address Book

Registering a frequently used destination on this machine will save you the trouble of having to enter it each time you send data. A destination registered on this machine is called an "Address Book".

You can register up to 2000 one-touch destinations in the address book. The destination types that can be registered are E-mail address, computer name, etc. depending on the transmission mode.

Tips

Registering from the Utility

Registering an E-mail address

Register destination E-mail addresses.

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] - [E-Mail] - [New].

    supplementary explanationThe administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].

  2. Enter destination information, then tap [OK].

    supplementary explanationFor details on registration information, refer to [E-Mail] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering an SMB destination

Register a destination computer name (host name) or IP address. Also register a folder for saving a file or information for accessing a folder.

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] - [PC (SMB)] - [New].

    supplementary explanationThe administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].

  2. Enter destination information, then tap [OK].

    supplementary explanationFor details on registration information, refer to [PC (SMB)] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Related setting (for the administrator)
  • When you register a SMB destination in the single sign-on environment, a screen appears to prompt you to select whether to include the authentication information in the SMB destination registration information when logging in to this machine depending on the [Edit SMB User Credentials] setting. For details on the [Edit SMB User Credentials] setting, refer to [Client Settings] .

Reference

Registering an FTP destination

Register destination FTP server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] - [FTP] - [New].

    supplementary explanationThe administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].

  2. Enter destination information, then tap [OK].

    supplementary explanationFor details on registration information, refer to [FTP] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering a WebDAV destination

Register destination WebDAV server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] - [WebDAV] - [New].

    supplementary explanationThe administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].

  2. Enter destination information, then tap [OK].

    supplementary explanationFor details on registration information, refer to [WebDAV] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering a User Box destination

Register user boxes to save.

preconditionRegister a User Box before registering its destination. For details, refer to [Create User Box] .

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)] - [User Box] - [New].

    supplementary explanationThe administrator can perform the same actions by selecting [Administrator Settings] - [One-Touch/User Box Registration].

  2. Enter destination information, then tap [OK].

    supplementary explanationFor details on registration information, refer to [User Box] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Set.].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering from Address Book

Registering an E-mail address

Register destination E-mail addresses.

  1. Tap [Address book] on the main menu.

  2. Tap [New].

  3. Select [E-mail] from [Address Type].

  4. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [E-Mail] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Setting].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering an SMB destination

Register a destination computer name (host name) or IP address. Also register a folder for saving a file or information for accessing a folder.

  1. Tap [Address book] on the main menu.

  2. Tap [New].

  3. Select [SMB] from [Address Type].

  4. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [PC (SMB)] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Setting].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Related setting (for the administrator)
  • When you register a SMB destination in the single sign-on environment, a screen appears to prompt you to select whether to include the authentication information in the SMB destination registration information when logging in to this machine depending on the [Edit SMB User Credentials] setting. For details on the [Edit SMB User Credentials] setting, refer to [Client Settings] .

Reference

Registering an FTP destination

Register destination FTP server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Address book] on the main menu.

  2. Tap [New].

  3. Select [FTP] from [Address Type].

  4. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [FTP] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Setting].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering a WebDAV destination

Register destination WebDAV server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Address book] on the main menu.

  2. Tap [New].

  3. Select [WebDAV] from [Address Type].

  4. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [WebDAV] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Setting].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering a User Box destination

Register user boxes to save.

  1. Tap [Address book] on the main menu.

  2. Tap [New].

  3. Select [User Box] from [Address Type].

  4. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [User Box] .

Tips
  • To check the settings for a registered destination, select its registered name, then tap [Check Job Setting].

  • To change the settings for a registered destination, select its registered name, then tap [Edit].

  • To delete a registered destination, select its registered name, then tap [Delete].

Reference

Registering from the Fax/Scan basic screen

Registering E-mail address

Register destination E-mail addresses.

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [New].

  4. Select [E-mail] from [Address Type].

  5. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [E-Mail] .

Tips
  • You can check, change or delete the settings for a registered destination from the Utility. For details, refer to [E-Mail] .

Reference

Registering an SMB destination

Register a destination computer name (host name) or IP address. Also register a folder for saving a file or information for accessing a folder.

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [New].

  4. Select [SMB] from [Address Type].

  5. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [PC (SMB)] .

Tips
  • You can check, change or delete the settings for a registered destination from the Utility. For details, refer to [PC (SMB)] .

Related setting (for the administrator)
  • When you register a SMB destination in the single sign-on environment, a screen appears to prompt you to select whether to include the authentication information in the SMB destination registration information when logging in to this machine depending on the [Edit SMB User Credentials] setting. For details on the [Edit SMB User Credentials] setting, refer to [Client Settings] .

Reference

Registering an FTP destination

Register destination FTP server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [New].

  4. Select [FTP] from [Address Type].

  5. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [FTP] .

Tips
  • You can check, change or delete the settings for a registered destination from the Utility. For details, refer to [FTP] .

Reference

Registering a WebDAV destination

Register destination WebDAV server host names or IP addresses. Also register a folder for saving a file or account information.

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [New].

  4. Select [WebDAV] from [Address Type].

  5. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [WebDAV] .

Tips
  • You can check, change or delete the settings for a registered destination from the Utility. For details, refer to [WebDAV] .

Reference

Registering a User Box destination

Register user boxes to save.

preconditionRegister a User Box before registering its destination. For details, refer to [Create User Box] .

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [New].

  4. Select [User Box] from [Address Type].

  5. Enter destination information, then tap [Register].

    supplementary explanationThe registered information is the same as that to be registered from the Utility. For details, refer to [User Box] .

Tips
  • You can check, change or delete the settings for a registered destination from the Utility. For details, refer to [User Box] .

Reference

Registering Directly Entered Destinations in Address Book

  1. Tap [Scan/Fax].

  2. Tap [Direct Input], select the destination type, and then enter a destination.

  3. After entering the destination, tap [Address Reg.].

  4. Tap a destination you want to register with the address book.

    supplementary explanationTapping [New] allows you to register a new address, which is not yet entered. For details on how to register, refer to [Registering from the Fax/Scan basic screen ] .

  5. Enter the registration name for the destination.

    supplementary explanationAdd additional search text or enter a sort character as necessary.

    Settings

    Description

    [Address Type]

    The destination type selected in the Direct Input is displayed.

    [No.]

    Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

    [Name]

    Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

    [Sort Character]

    Enter the same name as the registered (using up to 24 characters).

    You can sort destinations by registration name.

    [Index]

    Select a corresponding character so that the destination can be index-searched by registration name.

    • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

    Destination Information

    The destination that is specified by direct input is displayed.

  6. Tap [New], then [Close].

    When a fax transmission to the destination which is specified by direct input is complete, tap [Address Book] and check that the destination is registered.

Related setting (for the administrator)
  • When you register a SMB destination in the single sign-on environment, a screen appears to prompt you to select whether to include the authentication information in the SMB destination registration information when logging in to this machine depending on the [Edit SMB User Credentials] setting. For details on the [Edit SMB User Credentials] setting, refer to [Client Settings] .

Registering from Transmission Log

  1. Tap [Scan/Fax].

  2. Tap [Address Reg.].

  3. Tap [Register from history].

  4. Tap a destination you want to register with the address book.

  5. Enter the registration name for the destination.

    supplementary explanationAdd additional search text or enter a sort character as necessary.

    Settings

    Description

    [Address Type]

    The destination type selected from the transmission log is displayed.

    [No.]

    Destination registration number. [No.] is automatically registered using an unused smaller number. If you want to specify a number, tap [No.], then enter the number.

    [Name]

    Enter the destination name to be displayed on the Touch Panel (using up to 24 characters).

    [Sort Character]

    Enter the same name as the registered (using up to 24 characters).

    You can sort destinations by registration name.

    [Index]

    Select a corresponding character so that the destination can be index-searched by registration name.

    • For a frequently used destination, also select [Favorites]. If [Favorites] is selected, the destination will appear in the main screen of the fax/scan mode, enabling the user to easily select a destination.

    Destination Information

    The information on the destination selected from the transmission log is displayed.

  6. Tap [Register], then [Close].

Deleting a registered destination

Deleting from the Utility

  1. Tap [Utility] - [One-Touch/User Box Registration] - [Create One-Touch Destination] - [Address Book (Public)].

  2. Select the type of the destination to be deleted.

    This displays a list of destinations registered on this machine.

  3. Select a destination to be deleted, then tap [Delete].

    The confirmation screen appears.

  4. To delete the files, select [Yes] and tap [OK].

Deleting from Address Book

  1. Tap [Address book] on the main menu.

    This displays a list of destinations registered on this machine.

  2. Select a destination to be deleted, then tap [Delete].

    The confirmation screen appears.

  3. To delete the selected destination, tap [Yes].