HomeSearch by PurposeFully Using Copy Functions

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Printing
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Using Fax
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- Preparation for PC-Fax Transmission
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Copying
Using User Boxes (Hard Disk) on this Machine
- Saving a File to a User Box on this Machine to Share it in the Office ([Public], [Personal], [Group])
- To add a management number to each file in User Boxes ([Annotation])
Registering and Managing Destinations
- Registering Fax or Scan Transmission Destinations
- Managing Destinations (For Administrators)
Fully Using Functions of this Machine
Configuring the Operating Environment of this Machine
Configuring the Network Settings of this Machine (For Administrators)
Configuring User Authentication and Account Track
Improving the Security of this Machine (For Administrators)

Fully Using Copy Functions

Settings Anyone can Change

To customize the initial display of the main screen in the copy mode ([Copier Settings])

To display:

[Utility]
- [User Settings]
  - [Custom Display Settings]
    - [Copier Settings]

Change the default main screen in copy mode.

Settings	Description
[Default Tab]	Select the main screen of the copy mode from [Basic] and [Quick Copy] in which functions are displayed collectively. For details, refer to Here.
[Quick Settings 1]/[Quick Settings 2]	Arrange frequently used copy setting keys in the main screen in the copy mode. You can recall the settings with a single key action in the main screen of the copy mode. For details, refer to Here.
[Default Paper Type Display]	Select whether to preferentially display custom paper with which a given paper name and type have been registered when selecting the paper type for the paper tray. You can specify this option when custom paper is registered. For details, refer to Here.

Settings

Description

[Default Tab]

Select the main screen of the copy mode from [Basic] and [Quick Copy] in which functions are displayed collectively.

For details, refer to Here.

[Quick Settings 1]/[Quick Settings 2]

Arrange frequently used copy setting keys in the main screen in the copy mode. You can recall the settings with a single key action in the main screen of the copy mode.

For details, refer to Here.

[Default Paper Type Display]

Select whether to preferentially display custom paper with which a given paper name and type have been registered when selecting the paper type for the paper tray.

You can specify this option when custom paper is registered.

For details, refer to Here.

To display a screen indicating that a copy job is in progress ([Copy Screen])

To display:

[Utility]
- [User Settings]
  - [Custom Display Settings]
    - [Copy Screen]

Configure settings for the screen displayed in copy operations.

Settings	Description
[Copy Operating Screen]	Select whether to display a screen indicating a copy operation status. You can check the detailed copy settings and the job progress status with the screen that appears while printing. Also, you can reserve the next job by tapping [Next Box Job], [Next Fax/Scan Job], or [Next Copy Job]. [No] is specified by default.

Settings

Description

[Copy Operating Screen]

Select whether to display a screen indicating a copy operation status.

You can check the detailed copy settings and the job progress status with the screen that appears while printing. Also, you can reserve the next job by tapping [Next Box Job], [Next Fax/Scan Job], or [Next Copy Job].

[No] is specified by default.

To specify whether to automatically configure [Booklet] when [Center Staple & Fold] or [Half-Fold] is enabled ([Auto Booklet Selection for Saddle Stitching])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Auto Booklet Selection for Saddle Stitching]

When you have specified [Center Staple & Fold] or [Half-Fold], select whether to specify [Booklet] automatically. [Auto Select Booklet] is specified by default.

Settings	Description
[Auto Select Booklet]	[Booklet] is specified automatically.
[User Defined]	A confirmation message appears asking users to select whether to specify [Booklet].
[Off]	[Booklet] is not specified.

ineo 558/458:
To use this function, the optional Finisher FS-537 SD or the optional Finisher FS-536 SD is required.
ineo 368/308:
To use this function, the optional Finisher FS-536 SD is required.

To specify whether to automatically change to the optimum zoom ratio when [Combine] or [Booklet] is enabled ([Auto Zoom for Combine/Booklet])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Auto Zoom for Combine/Booklet]

Select whether to adjust the image automatically to optimal zoom ratio when you specify [Combine] or [Booklet] and select [Auto] for [Paper]. [Auto Display Zoom Ratio] is specified by default.

Settings	Description
[Auto Display Zoom Ratio]	An optimized zoom ratio is set automatically. The following zoom ratios are specified according to the function. <Inch area> [2in1], [Booklet]: 64.7% [4in1]: 50.0% [8in1]: 32.3% <Centimeter area> [2in1], [Booklet]: 70.7% [4in1]: 50.0% [8in1]: 35.3%
[Off]	Select this option to specify a zoom ratio manually.

Settings

Description

[Auto Display Zoom Ratio]

An optimized zoom ratio is set automatically. The following zoom ratios are specified according to the function.

[2in1], [Booklet]: 64.7%

[4in1]: 50.0%

[8in1]: 32.3%

[2in1], [Booklet]: 70.7%

[4in1]: 50.0%

[8in1]: 35.3%

[Off]

Select this option to specify a zoom ratio manually.

To automatically specify [Booklet] when the [Booklet] setting screen is displayed ([Booklet Short Cut Mode])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Booklet Short Cut Mode]

Select whether to automatically set the Booklet function to [ON] when the setting screen for [Booklet] is displayed.

Select [ON] when you want to specify [Booklet] easily.

[OFF] is specified by default.

To register the frequently copy functions as the standard ([Default Copy Settings])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Default Copy Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in the copy mode.

You can change the setting by selecting [Current Setting] after the setting in the copy mode is changed.

[Factory Default] is specified by default.

To register the frequently copy function (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in the copy mode, in the enlarge display mode.

You can change the setting by selecting [Current Setting] after the setting in the copy mode is changed.

[Factory Default] is specified by default.

To specify which operations are to be carried out when the original direction is different from the paper direction while [Zoom] is set to [Auto] ([When AMS Direction is Incorrect])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [When AMS Direction is Incorrect]

When you have selected [Auto] in [Zoom], select whether to print the original even if the original loading direction is different from the paper direction. [Print] is specified by default.

This option is enabled if you have set [Enlargement Rotation] to [Restrict].

Settings	Description
[Print]	Print regardless of the original loading direction.
[Delete Job]	Delete the job if the original loading direction is different from the paper direction.

To specify the timing to start copying when scanning an original for [Separate Scan] ([Separate Scan Output Method])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Separate Scan Output Method]

Select the timing that the machine starts printing when scanning an original by specifying [Separate Scan]. [Page Print] is specified by default.

Settings	Description
[Page Print]	Printing begins while the original is being scanned. Select this option if you want to focus on efficiency.
[Batch Print]	Printing begins after all originals are scanned. You can delete data before printing begins if you find an incorrect setting etc.

To automatically change the selected paper tray when paper is loaded into the bypass tray ([Select Tray for Paper Insertion function.])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Select Tray for Paper Insertion function.]

Select whether to automatically change the selected paper tray when paper is loaded into the Bypass Tray.

If [Bypass Tray] is selected, the paper tray is changed to the Bypass Tray when paper is loaded into the Bypass Tray, and the [Tray Settings (Manual Tray)] screen is displayed on the Control Panel.

[Bypass Tray] is specified by default.

To select a paper tray you want to insert paper into for Cover Sheet, Insert Sheet, and Chapters ([Select Tray for Insert Sheet])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Select Tray for Insert Sheet]

Configure the default paper tray loaded with paper when the [Cover Sheet], [Insert Sheet], or [Chapters] is set.

[Tray 2] is specified by default.

To collectively configure the frequently used finishing functions on the main screen in the copy mode ([Finishing Program])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Finishing Program]

Select whether to display finishing program keys in the main screen of the copy mode.

By arranging a frequently used finishing setting to the finishing program, you can specify the finishing setting only by tapping the program key in the main screen of the copy mode.

To use this function, the optional Finisher is required.

To change the default of [Card Shot] or register any card size ([Card Shot Settings])

To display:

[Utility]
- [User Settings]
  - [Copier Settings]
    - [Card Shot Settings]

Specify the default setting of [Card Shot] in [Application], and register the original size. With [Card Shot], the registered size can be invoked.

Settings	Description
[Layout]	Select the default setting where to place the front and back sides of a card. [Top/Bottom]: Place the front side on the top and the back side on the bottom of the paper. [Left/Right (Upper Half)]: Place the front side on the upper left and the back side on the upper right of paper. [Left/Right]: Place the front side on the left and the back side on the right of paper. [Top/Bottom] is specified by default.
[Zoom]	Select the default zoom ratio for copying. [Full Size]: Makes a copy that fits to the original size. [x1.0]: Copy with the same size as the card. [Full Size] is specified by default.
[Store Original Size]	Register a size of card to be copied. Up to four sizes can be registered by entering sizes then tapping the Size key. To give the card size a descriptive name, tap [Original Name].

Settings

Description

[Layout]

Select the default setting where to place the front and back sides of a card.

[Top/Bottom]: Place the front side on the top and the back side on the bottom of the paper.

[Left/Right (Upper Half)]: Place the front side on the upper left and the back side on the upper right of paper.

[Left/Right]: Place the front side on the left and the back side on the right of paper.

[Top/Bottom] is specified by default.

[Zoom]

Select the default zoom ratio for copying.

[Full Size]: Makes a copy that fits to the original size.

[x1.0]: Copy with the same size as the card.

[Full Size] is specified by default.

[Store Original Size]

To give the card size a descriptive name, tap [Original Name].

Settings only the Administrators can Change

To restrict the use of a copy program ([Restrict Program Function Setting])

To display:

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Restrict User Access]
      - [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To prohibit users from changing or deleting a copy program name ([Copy Program Lock Settings])

To display:

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Restrict User Access]
      - [Copy Program Lock Settings]

Restrict the administrator to change or delete the names of the registered copy and image adjustment programs. You can configure this option for each program.

To delete a copy program ([Delete Saved Copy Program])

To display:

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Restrict User Access]
      - [Delete Saved Copy Program]

Deletes a registered copy or image adjustment program.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:

[Utility]
- [Administrator Settings]
  - [System Settings]
    - [Stamp Settings]
      - [Header/Footer Settings]

You can register header/footer programs, and change or delete registered programs. To register a new one, tap [New].

Settings	Description
[Name]	Enter the name of header/footer program using up to 16 characters. When selecting a header or footer, give it a name that helps you easily identify it.
[Header Settings]	Select whether to print a header. To print it, specify what to print. [Text]: Characters you entered are printed. [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format. [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number. [Do Not Print] is specified by default.
[Footer Settings]	Select whether to print a footer. To print it, specify what to print. [Text]: Characters you entered are printed. [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format. [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number. [Do Not Print] is specified by default.
[Pages]	Select to print the header/footer on all pages or only on the first page. [All Pages] is specified by default.
[Text Details]	Select the size, font, and color of the text to be printed.

This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.
To check or edit a header/footer program you registered, select it, then tap [Check/Edit].
To delete a header/footer program you registered, select it, then tap [Delete].

To automatically specify optimal zoom ratio based on the sizes of an original and paper when loading the original on the original glass and specifying copy paper ([Auto Zoom (Platen)])

To display:

[Utility]
- [Administrator Settings]
  - [Copier Settings]
    - [Auto Zoom (Platen)]

Specify whether to switch [Zoom] to [Auto] when selecting paper for copying after loading an original on the Original Glass.

When [Zoom] is switched to [Auto], the original is automatically copied in an enlarged or reduced size according to the original and paper size.

[OFF] (Prohibit) is specified by default.

To automatically specify optimal zoom ratio based on the sizes of an original and paper when loading the original into the ADF and specifying copy paper ([Auto Zoom (ADF)])

To display:

[Utility]
- [Administrator Settings]
  - [Copier Settings]
    - [Auto Zoom (ADF)]

Specify whether to switch [Zoom] to [Auto] when selecting paper for copying after loading an original on the ADF.

When [Zoom] is switched to [Auto], the original is copied in an enlarged or reduced size according to the original and paper size.

[ON] (Allow) is specified by default.

To print out data immediately when receiving a print or fax job during copying ([Print Jobs During Copy Operation])

To display:

[Utility]
- [Administrator Settings]
  - [Copier Settings]
    - [Print Jobs During Copy Operation]

Specify whether to print immediately or to print after copying is completed when a print job or fax job is received during copy operations on the Control Panel. [Accept] is specified by default.

Settings	Description
[Accept]	Immediately prints a print or fax job.
[Receive Only]	A print or fax job is printed after copy operations are completed.

To specify whether to fold the print side inward or outward when feeding out tri-folded copies ([Tri-Fold Print Side])

To display:

[Utility]
- [Administrator Settings]
  - [Copier Settings]
    - [Tri-Fold Print Side]

Specify whether to have tri-folded copies ejected with the print side folded inward or outward.

[Inside] is specified by default.

To configure automatic image rotation conditions when the original direction is different from the paper direction ([Automatic Image Rotation])

To display:

[Utility]
- [Administrator Settings]
  - [Copier Settings]
    - [Automatic Image Rotation]

Select the setting in which the image is to be automatically rotated if the original orientation is different from the paper orientation. [When Auto Paper/Auto Zoom is set] is specified by default.

Settings	Description
[When Auto Paper/Auto Zoom/Reduce is set]	The original image is automatically rotated when [Paper] is set to [Auto], and [Zoom] to [Auto] or Reduce.
[When Auto Paper/Auto Zoom is set]	The original image is automatically rotated when [Paper] is set to [Auto], and [Zoom] to [Auto].
[When Auto Zoom/Reduce is set]	The original image is automatically rotated when [Zoom] is set to [Auto] or Reduce.
[When Auto Zoom is set]	The original image is automatically rotated when [Zoom] is set to [Auto].

To enable the copy guard function ([Copy Guard])

To display:

[Utility]
- [Administrator Settings]
  - [Security Settings]
    - [Security Details]
      - [Copy Guard]

Select whether to use the Copy Guard function.

Copy Guard is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a copy restriction pattern on all printed sheets.

[No] is specified by default.

To use this function, the optional Security Kit is required.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.

To enable the password copy function ([Password Copy])

To display:

[Utility]
- [Administrator Settings]
  - [Security Settings]
    - [Security Details]
      - [Password Copy]

Select whether to use the Password Copy function.

Password Copy is a copy protection function that prints concealed security watermarks such as "Private" or a date in the background to prevent unauthorized copying, and embeds a password for the password copy function on all printed sheets.

[No] is specified by default.

To use this function, the optional Security Kit is required.
This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.

To change the copy settings of the Eco copy function ([Eco Copier Settings])

To display:

[Utility]
- [Administrator Settings]
  - [Eco Copier Settings]

Change copy settings of the Eco copy function.

Settings	Description
[Combine]	Select the number of original pages to be copied on a single page. [2in1] is specified by default.
[Duplex Settings]	Select a combination of the original to be loaded (1-sided original or 2-sided original) and the copy method (1-sided copy or 2-sided copy). [1-Sided > 2-Sided] is specified by default.

Settings

Description

[Combine]

Select the number of original pages to be copied on a single page.

[2in1] is specified by default.

[Duplex Settings]

Select a combination of the original to be loaded (1-sided original or 2-sided original) and the copy method (1-sided copy or 2-sided copy).

[1-Sided > 2-Sided] is specified by default.