HomeSearch by PurposeFully Using Scan Transmission Functions

Search by Purpose

Fully Using Scan Transmission Functions

Settings Anyone can Change

To register E-mail subjects ([Subject])

To display:
  • [Utility]
    • [Utility]
      • [Store Address]
        • [Subject]

Register a fixed subject phrase of the E-mail message. You can register up to 10 subject phrases.

To register a new subject, specify an unregistered number in the subject list, and select [Edit].

Setting

Description

[Subject]

Enter a fixed subject phrase (using up to 64 characters).

  • To edit or delete a registered subject, specify the target subject in the subject list, and select [Edit] or [Delete].

To register E-mail message texts ([Text])

To display:
  • [Utility]
    • [Utility]
      • [Store Address]
        • [Text]

Register a fixed message text phrase of the E-mail message. You can register up to 10 message text phrases.

To register a new text, specify an unregistered number in the text list, and select [Edit].

Setting

Description

[Text]

Enter a fixed text phrase (using up to 256 characters).

  • To edit or delete a registered text, specify the target text in the text list, and select [Edit] or [Delete].

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [Utility]
      • [Customize]
        • [Scan/Fax Settings]

Change the default main screen in scan/fax mode.

Setting

Description

[Default Tab]

Select the default display of the main screen in the scan/fax mode (default: [Address Book]).

[Program Default]

Select a page to be displayed in the main screen of [Program] (default: [PAGE1]).

This setting is only applied to the classic style screens.

[Address Book Default Index]

Select the index and destination type that are initially shown when [Address Book] is displayed.

  • [Index]: Select the index search text that has been selected when the destination was registered (default: [Main]).

  • [Address Type]: Select a destination type to be displayed such as E-mail, fax and User Box (default: [All]).

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between an order by registration number and by registration name (default: [Name]).

If you select the registration name, destinations are sorted according to [Name] specified for the destinations.

This setting is only applied to the classic style screens.

[Default Address Display Method] (Classic style)

Select whether to set the default display of the [Address Book] of classic style to the button view or list view (default: [One-Touch Button Layout]).

[Default Address Display Method] (Basic style)

Select whether to set the default display of the list of registered destinations of basic style to the button view or list view (default: [One-Touch Button Layout]).

[Address Button Size Setting]

Select the size of a button to display [Address Book] with (default: [Standard]).

This setting is only applied to the classic style screens.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [Utility]
      • [Customize]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Setting

Description

[Uppercase and Lowercase Letters]

When distinguishing between upper and lower case alphabet characters to search for a registered destination, set this option to ON (default: ON).

[Search Option Screen]

When specifying whether to distinguish between upper and lower case alphabet characters to search for a destination, set this option to ON (default: OFF).

[Search Item Settings]

When displaying the keys for searching for [Application], [Copy Function], [Scan/Fax Function], and [Fax Function] on the screen, set this option to ON (default: ON).

Setting to ON allows you to specify the search range. Select whether to include [Application], [Copy Function], [Scan/Fax Function], and [Fax Function] in the search range.

To change the default compression type for transmission in color ([JPEG Compression Method key])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the default compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the control panel locking time when importing an image by TWAIN Scan ([Network TWAIN])

To display:
  • [Utility]
    • [Utility]
      • [System Settings]
        • [Network TWAIN]

While the TWAIN scan is running, Control Panel operations are locked. If necessary, change the time until the operation lock is released (default: [120] seconds).

To register the frequently scan and fax functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the compression type when saving a file in the Compact PDF format ([Compact PDF compression method])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the compression type when a file saved in TIFF format cannot be opened on your computer ([Color TIFF Type])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To automatically add a text to a file name in order in order to avoid a file name being duplicated in a destination ([Auto Rename Function])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To select whether to prioritize the OCR character recognition accuracy or the processing speed when creating a searchable PDF file ([OCR Operation Setting])

To display:
  • [Utility]
    • [Utility]
      • [System Settings]
        • [Searchable PDF Setting]

When creating a searchable PDF file or a text-searchable PPTX, DOCX, or XLSX file, specify OCR processing.

Setting

Description

[OCR Operation Setting]

Select whether to prioritize the OCR character recognition accuracy or the processing speed (default: [Prioritize Speed]).

  • [Prioritize Quality]: Prioritizes the quality of character recognition. Also, inclination of the original is adjusted automatically.

  • [Prioritize Speed]: Prioritizes the processing speed. The inclination of the original is not adjusted.

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.

To select PDF or Compact PDF as the file type when using a scan process to be sent as a PDF file ([Distributed Scan PDF Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To select XPS or Compact XPS as the file type when using a scan process to be sent as an XPS file ([Distributed Scan XPS Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

Settings only the Administrators can Change

To register a prefix and suffix of an E-mail address in order to save steps to enter an E-mail address ([Prefix/Suffix Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Store Address]
        • [Prefix/Suffix Setting]

When using the prefix/suffix setting function, set this option to ON (default: OFF).

Using Prefix/Suffix Setting, you can recall the prefix and suffix registered in [Prefix/Suffix] (Here) when entering an E-mail address.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication / Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To restrict functions such as Store Address or From address that can be changed by users ([Restrict User Access])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication / Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To restrict sending to multiple destinations (broadcast transmission) ([Multiple Addresses Restriction Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication / Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To register information to be added to the header/footer ([Header/Footer Registration])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Registration]

You can register header/footer programs, and change or delete registered programs.

To register a new header/footer, specify an unregistered number in the header/footer list, and select [Check/Edit].

Setting

Description

[Name]

Enter the name of the header or footer to be registered (using up to 16 characters).

[Color]

Select the color of the text to be printed.

[Pages]

Select the range of pages on which the text is printed in the header/footer.

[Size]

Select the size of the text to be printed.

[Text Type]

Select the font of printing texts.

[Date/Time Setting]

Select the display format of date and time if the [Date/Time Setting] of [Header] or [Footer] is set to [Print].

[Distribution Number]

Specify the content of distribution number to be displayed if the [Distribution Number] of [Header] or [Footer] is set to [Print].

  • [Primary Field]: Enter a text to be added to the distribution number for printing (using up to 20 characters).

  • [Output Method]: Select the number of digits.

  • [Start Number Specification]: Specify the number to start distribution numbers.

[Header]/[Footer]

Specify the items to be printed on header/footer.

  • [Header String]/[Footer String]: Enter a text to be printed (using up to 40 characters).

  • Select whether to print [Date/Time Setting], [Distribution Number], [Job Number], [Serial Number] (Engineering number of the machine), and [User Name/Account Name].

  • To edit or delete a registered header/footer, specify the target one in the header/footer list, and select [Check/Edit] or [Delete].

To change operations to be performed when the Preview key of classic style was pressed or the method to display a preview ([Preview Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Preview Settings]

Configure settings related to the preview function of classic style.

Setting

Description

[Real time Preview]

When using the real time preview function, set this option to ON (default: OFF).

Display a preview image for each page of an original when it is scanned in scan/fax mode. Each preview image shows the scanned original as is.

[Set key Initial display]

When setting the preview screen with setting keys displayed as the default, set this option to ON (default: OFF).

[Original direction setting]

To display the screen for selecting the original loading direction when scanning the original pressing the Preview key, set this option to ON (default: ON).

[Preview Display Conditions (Standard Application)]

Select conditions to display a preview image (default: [Press Preview Key]).

  • [Jobs Executed]: Shows a preview image when pressing the Start key to execute a job as well as when pressing the Preview key.

  • [Press Preview Key]: Shows a preview image only when the Preview key is pressed.

[Preview Display Conditions (Registered Application)]

Select conditions to display a preview image when using the OpenAPI application (default: [Press Preview Key]).

  • [Jobs Executed]: Shows a preview image when pressing the Start key to execute a job as well as when pressing the Preview key.

  • [Press Preview Key]: Shows a preview image only when the Preview key is pressed.

  • [Use Standard Application Settings]: Follows the setting of [Preview Display Conditions (Standard Application)].

To specify the default file name of the scanned original ([Scan File Name Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Scan File Name Settings]

Change the default file name of scanned original data when saving it.

The file name is: "initial of the function" + "text to be added" + "date" + "sequential number" + "page number" + "file extension".

Setting

Description

[Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name (default: [Attach]). The following letters are used as prefixes for file name.

C: Copy

S: Fax/Scan, User Box

P: Print

[Supplementary File Name]

Select whether to add a device name or desired text to the file name (default: [Device Name]). To add desired text, enter it.

For the device name, use the name you specified by selecting [Machine Setting] - [Input Machine Address] - [Device Name].

To print a list of registered E-mail subjects and body text ([Subject / body list])

To display:
  • [Utility]
    • [Administrator]
      • [Store Address]
        • [One-Touch/User Box Registration List]
          • [Subject / body list]

Print a list of subjects and message texts of E-mails registered on this machine.

Change print settings as necessary, and select [Start] to start printing.

To change the default setting when creating a PDF file based on PDF/A using the PDF processing function ([PDF/A Default Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [PDF/A Default Settings]

Change the default of [PDF/A] that is set to create a PDF file using the scan function (default: [Disable]).

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.

To change the default setting when creating a linearized PDF file using the PDF processing function ([PDF Web Optimization Default Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [PDF Web Optimization Default Settings]

Change the default of [PDF Web Optimization] that is set to create a PDF file using the scan function (default: [OFF]).

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.

To select conditions for automatically specifying a document name from the OCR character recognition result when creating a searchable PDF file ([Searchable PDF Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Searchable PDF Settings]

Specify conditions to automatically specify a document name from the OCR character recognition result when creating a searchable PDF file using the searchable PDF function.

Setting

Description

[Extract Document name automatically when Searchable PDF is selected]

To automatically specify a document name from the OCR character recognition result when creating a searchable PDF file, set this option to ON (default: ON).

  • [Maximum Length of Character Extraction]: Specify the maximum string length when automatically extracting an appropriate character string for a document name from the OCR character recognition result (default: [30 characters]).

  • [Document Name Confirmation Screen]: When displaying the confirmation screen of the document name that is automatically set from the OCR character recognition result, set this option to ON (default: OFF).

  • This setting is displayed when the option is installed in this machine. For details on the required option, refer to Here.