Sending data to the authenticated share folder (Scan to Authorized Folder)

Scan to Authorized Folder

Authentication information of the users who have logged in to this machine is used for accessing a shared folder on the network, allowing them to send original data scanned on this machine. This function is called Scan to Authorized Folder.

Using the Scan to Authorized Folder function allows you to limit destinations for each user. The function also allows users to access the share folder using the authentication information generated when they logged on this machine. This enhances security without damaging users' ability to easily operate the machine.

To use the Scan to Authorized Folder function, the following settings are required on this machine.

Settings

Description

User Authentication

Enable user authentication.

SMB Send

Enable the SMB send function.

SMB Registration

Register the SMB destinations.

  • Addresses other than SMB cannot be used concurrently with Scan to Authorized Folder. If address book, group, and program data other than SMB are registered, delete all of them.

  • The [User ID] of the registered SMB address must be left blank.

Limit user's registration/change of address

Disable user's registration/change of address.

Limit Public User Function

When public users' accesses are allowed, disable the scan function for public users.

Delete LDAP server registration

If the LDAP server is not used, delete the registration information of the LDAP server from this machine.

[Scan to Authorized Folder Settings]

Limit the direct input of addresses. For details, refer to [Limiting the direct input of addresses] .

The following restrictions are enabled when Scan to Authorized Folder is used:

  • Addresses cannot be specified by direct input for scan transmission.

  • Users cannot save files to User Boxes.

  • Users cannot send files from User Boxes.

  • Users cannot use annotation User Boxes.

  • Users cannot select addresses from transmission log.

  • Users cannot use the URL notification function.

Limiting the direct input of addresses

In the administrator mode, select [User Auth/Account Track] - [Scan to Authorized Folder Settings], and set [Scan to Authorized Folder Settings] to [ON] (Default: [OFF]).