Overview of User Authentication and Account Track

Identification

This function allows you to restrict users of this machine by identifying them.

Allow

You can set privileges to use the functions of this machine by user.

• For example, you can configure settings so that to make printing is available for a specific user but not available for other users. Also, you can set it up so that users unidentified by this machine (public users) are not allowed to print data.

• You can also limit access to destinations for each user. Based on the degree of importance of the address and relation with users, you can set it up so that specific users can access all destinations but other users can access only a part of destinations.

Configuring settings according to the business requirements of users provides you with security measures and cost reductions simultaneously.

Accounting

You can record the use status of this machine by user.

Analyzing it by user enables efficient operation of this machine.

For example, depending on the use status of this machine, you can manage the maximum number of sheets each user can print. This encourages users to develop awareness of costs, contributing to cost reduction.

MFP authentication

The method to manage users of this machine using the authentication function of this machine.

Since user information is managed inside this machine, you can use it only by registering it.

For details, refer to [Employing the MFP authentication] .

External server authentication

The method to manage users of this machine by synchronizing it with Active Directory or LDAP server.

When Active Directory or LDAP server is used for user management in your environment, you can use user information managed using the server.

This machine supports the following server types.

• Active Directory: For details, refer to [Employing the Active Directory authentication] .

• NTLM: For details, refer to [Employing the NTLM authentication] .

• LDAP: For details, refer to [Employing the LDAP authentication] .

MFP authentication + External server authentication

The method using a combination of the authentication function of this machine and authentication by an external server.

Even if some sort of problem occurs on the external authentication server, you can use this machine using its authentication function.

When the user and account is in one-to-one relation

By synchronizing account information with a user, you can associate the user with an account on a one-to-one basis.

For example, you can allow a company staff member belonging to a certain department to print but not allow another member belonging to another department to print. Also, you can count the number of printed sheets by department to encourage each department to develop awareness of costs.

If you specify the department of a user when registering him/her, you can log in as the account only by logging in as the user.

When a user joins multiple accounts

To manage the use status not only by actual department but also by project, do not synchronize the user with an account.

For example, for a project across multiple departments, you can analyze the use status of this machine by project as well as by company staff member or department.

To log in to this machine, enter the user name, then specify the account.