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Fully Using Fax Functions

Settings Anyone can Change

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Scan/Fax Settings]

Change the default main screen in fax/scan mode.

Settings

Description

[Default Tab]

Select the main screen in fax/scan mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

To customize the initial display of the main screen in the fax mode ([Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Fax Settings]

Change the default main screen in fax mode.

Settings

Description

[Default Tab]

Select the main screen in fax mode from [Address Search/LDAP Search], [Job History], [Address Book], and [Direct Input].

For details, refer to Here.

[Program Default]

Select a page to be displayed in the main screen of [Program].

For details, refer to Here.

[Address Book Index Default]

Select the index and destination type that are initially shown when [Address Book] is displayed.

For details, refer to Here.

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between registration number and registration name.

For details, refer to Here.

[Default Address Display Method]

Select the display in [Address Book] between button and list.

For details, refer to Here.

[Address Button Size Setting]

Select the size of a button to display [Address Book] with.

For details, refer to Here.

  • To use this function, the optional Fax Kit is required.

To change the default settings of the fax mode ([Fax Default Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Fax Settings]
        • [Fax Default Settings]

Change the default settings (settings when the power is turned on, or the Reset key is pressed) in fax mode.

You can change the setting by selecting [Current Setting] after the option settings in fax mode are changed.

[Factory Default] is specified by default.

To display a screen indicating that a fax sending or receiving job is in progress ([FAX Active Screen])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [FAX Active Screen]

Select whether to display the screen indicating the machine status during fax transmission.

Settings

Description

[TX Display]

Select whether to display a screen indicating a fax being sent.

You can check information on a destination and document in this screen.

[OFF] is specified by default.

[RX Display]

Select whether to display a screen indicating a fax being received.

You can check information on sender and fax being received in this screen.

[OFF] is specified by default.

  • To use this function, the optional Fax Kit is required.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Custom Display Settings]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Settings

Description

[Uppercase and Lowercase Letters]

Select whether to distinguish between upper and lower case alphabet characters when searching for a registered destination.

[Differentiate] is specified by default.

[Search Option Screen]

If you want to change the setting of [Uppercase and Lowercase Letters] when searching for a destination, select [ON].

If you select [ON], the check box for switching the setting is displayed in the [Name Search] and [Address Search] screen respectively.

[OFF] is specified by default.

[Search Item Settings]

Display the keys to search for the [Application], [Copy Function], [Scan/Fax Function], [User Settings], and [Administrator Settings] functions on the screen, and select whether to search for the functions on this machine.

Selecting [Search On] allows the user to specify the search range. Select whether to include [Application], [Copy Function], and [Scan/Fax Function] in the search range.

[Search On] is specified by default.

To register the frequently scan and copy functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [User Settings]
      • [Scan/Fax Settings]
        • [Default Enlarge Display Settings]

Change the default settings (settings when the power is turned on, and the Reset key is pressed) in fax/scan mode, when using in enlarge display mode.

You can change the setting by selecting [Current Setting] after the option settings in fax/scan mode are changed.

[Factory Default] is specified by default.

To register the Bulletin Board User Box for registering polling files ([Bulletin Board User Box])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create User Box]
        • [Bulletin Board User Box]

Register a Bulletin Board User Box to be used for polling in each application. To register a new one, tap [New].

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Password]

To use a password to restrict usage of the User Box, enter the password (using up to 64 characters).

[Type]

Select [Public], [Personal], or [Group] depending on User Authentication or Account Track settings.

  • If [Personal] is selected, you can change the owner user if necessary. Tap [Change Owner], and select the user you wish to change.

  • If [Group] is selected, you can change the account name if necessary. Tap [Change Account Name], and select the account name you wish to change.

[Auto Document Delete Time]

Specify the period from the date/time when a file was saved in, last printed, or sent form a User Box to the date/time when it is to be deleted automatically.

  • When specifying the time in units of days, select [1 day], [2 days], [3 days], [7 days], or [30 days].

  • When specifying the time, tap [Time] and enter a value between five minutes and 12 hours (in increments of one minute).

  • To keep the files in the box, select [Save].

[1 day] is specified by default.

  • To use this function, the optional Fax Kit is required.

  • To change the Bulletin Board settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Bulletin Board User Box, select the User Box name and tap [Delete].

To register the Relay User Box for using this machine as a fax relay station ([Relay User Box])

To display:
  • [Utility]
    • [One-Touch/User Box Registration]
      • [Create User Box]
        • [Relay User Box]

Register a User Box to relay fax. To register a new one, tap [New].

Settings

Description

[User Box No.]

Registration number of the box. [User Box No.] is automatically registered from a lower number that is not used. When specifying a number, tap [User Box No.], and enter the value between 1 and 999999999.

[User Box Name]

Enter the User Box name that appears on the Touch Panel (using up to 20 characters).

Assign a name that helps you easily identify the User Box.

[Relay Destination]

Selects a group that has fax destinations.

When registering a group destination as a relay destination, be sure to set the fax address in the group destination in advance.

[Relay TX Password]

To use a password to restrict usage of the User Box using password, enter the password (using up to eight characters).

The entered password is required when sending a relay request to this machine. Inform the sender who want to use this machine as a relay machine of the password you entered here.

  • To use this function, the optional Fax Kit is required.

  • To change the Relay User Box settings you have registered, select the User Box name and tap [Edit].

  • To delete an existing Relay User Box, select the User Box name and tap [Delete].

Settings only the Administrators can Change

To change the timing to start printing at reception of a fax ([Print/Fax Output Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Output Settings]
          • [Print/Fax Output Settings]

Select when to start printing received print/fax data.

Settings

Description

[Print]

Select when to start printing received print data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

[Page Print] is specified by default.

[Fax]

Select when to start printing received fax data.

  • [Batch Print]: Printing is started after all pages are received.

  • [Page Print]: Printing is started as the first page is received.

For Internet Fax, Batch Print is always selected.

[Batch Print] is specified by default.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Program Function Setting]

Select whether to allow the user to use the copy program or fax/scan program.

[Allow] is specified by default.

To restrict functions such as Store Address or From address that can be changed by users ([Restrict Access to Job Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Access to Job Settings]

Select whether to allow the user to change information, such as destinations and senders' E-mail addresses.

Settings

Description

[Changing Job Priority]

Select whether to allow the user to change the priority of print jobs.

For details, refer to Here.

[Delete Other User Jobs]

Select whether to allow the user to delete other user jobs if user authentication is used on this machine.

For details, refer to Here.

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations.

For details, refer to Here.

[Changing Zoom Ratio]

Select whether to allow the user to change the zoom ratio.

For details, refer to Here.

[Change the "From" Address]

Select whether to allow the user to change sender E-mail address ("From" address).

For details, refer to Here.

[Change Registered Overlay]

Select whether to allow the user to overwrite or delete a registered overlay image.

For details, refer to Here.

[Biometric/IC Card Info. Registration]

Select whether to allow the user to register or delete a user's biometric or IC Card/NFC authentication information.

For details, refer to Here.

[Synchronize User Authentication & Account Track]

Specify whether to allow users to change the settings for synchronizing user authentication and account track when user authentication and account track are enabled.

For details, refer to Here.

To restrict sending to multiple destinations (broadcast transmission) ([Restrict Broadcasting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Restrict User Access]
          • [Restrict Operation]
            • [Restrict Broadcasting]

Select whether to prohibit the user from sending faxes to multiple destinations. To prohibit broadcast, select [ON].

[OFF] is specified by default.

To register information to be added to the header or footer ([Header/Footer Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Settings]

You can register header/footer programs, and change or delete registered programs. To register a new one, tap [New].

Settings

Description

[Name]

Enter the name of header/footer program using up to 16 characters.

When selecting a header or footer, give it a name that helps you easily identify it.

[Header Settings]

Select whether to print a header. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Footer Settings]

Select whether to print a footer. To print it, specify what to print.

  • [Text]: Characters you entered are printed.

  • [Date/Time]: Select whether to print date and time. To print it, select the appropriate display format.

  • [Other]: Select whether to print information, such as job number, machine's serial number, and distribution control number.

[Do Not Print] is specified by default.

[Pages]

Select to print the header/footer on all pages or only on the first page.

[All Pages] is specified by default.

[Text Details]

Select the size, font, and color of the text to be printed.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.

  • To check or edit a header/footer program you registered, select it, then tap [Check/Edit].

  • To delete a header/footer program you registered, select it, then tap [Delete].

To specify whether to always print a TX stamp on an original ([Fax TX Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [System Settings]
        • [Stamp Settings]
          • [Fax TX Settings]

Select whether to cancel stamp setting when sending a fax. Normally, cancel the stamp setting to prevent image becoming unreadable when a stamp is printed.

[Cancel] is specified by default.

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. Some models provide Extension Memory as standard. For details, refer to Here.

To specify whether to print the sender information on a sent fax ([Header Information])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header Information]

Register the machine name, your company name (sender name), and the fax number that are to be printed as the sender information when faxes are transmitted.

Settings

Description

[Sender]

Register machine name, company name (sender name), and others that is to be printed as the sender information. Up to 20 sender names can be registered. You can use different names for different purposes.

For details, refer to Here.

[Sender Fax No.]

Enter the fax number of this machine with up to 20 digits, including #, *, +, and space.

For details, refer to Here.

To specify the position of the sender information printed on a sent fax ([Header Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Header Position]

Specify the position at which a sender information is printed on a fax. [Outside Body Text] is specified by default.

Settings

Description

[Inside Body Text]

Prints the sender information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the sender information outside the original image.

[OFF]

Prints nothing for sender information.

  • [OFF] is not available in the USA and Hong Kong models.

To change the character size of the sender information printed on a sent fax ([TTI Print Position and Character Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [TTI Print Position and Character Size]

Select the size of characters to print the sender information. [Minimal] is specified by default.

Settings

Description

[Normal]

Prints the sender information in the normal text size.

[Minimal]

Reduces the text height by half of the size set with [Normal]. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine.

  • If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

To specify whether to print a destination fax number on a sent fax ([Print Receiver's Name])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Print Receiver's Name]

Select whether to print a destination fax number as the sender information.

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

[ON] is specified by default.

  • In the USA and Hong Kong models, [Print Receiver's Name] is hidden.

To specify whether to print the date, time, and reception number on a received fax ([Footer Position])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Header/Footer Position]
          • [Footer Position]

Select whether to print the reception information (date, time, and reception number) on faxes received by this machine. To print them, select the position to print the reception information. [OFF] is specified by default.

Settings

Description

[Inside Body Text]

Prints the reception information inside the original image. Part of the original image may be cut off.

[Outside Body Text]

Prints the reception information outside the original image.

[OFF]

Prints no the reception information.

To specify the type of telephone line ([Dialing Method])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Dialing Method]

Select the line type according to your environment.

[PB] is specified by default.

To specify the fax receiving method (Auto RX or Manual RX) ([Receive Mode])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Receive Mode]

Select a receive mode. [Auto RX] is specified by default.

Settings

Description

[Auto RX]

Automatically starts receiving a fax if the sender is a fax device.

[Manual RX]

Manually request the reception of a fax.

Select this option when this machine is used with a telephone connected to it, which is frequently used, and if you always prefer to receive faxes manually.

To change the number of rings that sound until the machine starts Auto RX processing ([Number of RX Call Rings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Number of RX Call Rings]

If necessary, change the number of times the phone rings before automatically receiving a fax.

[2 x] is specified by default.

To change the number of automatic redials when fax transmission has failed ([Number of Redials])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after the elapse of a certain period of time. If necessary, change the number of redials.

(The setting range varies according to the local standards.)

To change the automatic redialing interval when fax transmission has failed ([Redial Interval])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials].

[3 min.] is selected by default.

To specify whether to monitor sounds on the telephone line during fax communication ([Line Monitor Sound])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound]

Select whether to monitor sounds on the telephone line during fax communication.

[OFF] is specified by default.

To adjust the volume of the telephone line monitor sound during fax sending ([Line Monitor Sound Volume (Send)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound Volume (Send)]

Monitors sounds output from the machine. Specify the monitor sound volume between 0 and 8.

This function is available only when [Line Monitor Sound] is set to [ON].

[3] is specified by default.

  • When communicating with fax, monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to [OFF].

To adjust the volume of the telephone line monitor sound during fax receiving ([Line Monitor Sound Volume (Receive)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Line Monitor Sound Volume (Receive)]

Monitors sounds output from the recipient, including switching equipment or TA. Specify the monitor sound volume between 0 and 8.

This function is available only when [Line Monitor Sound] is set to [ON].

[4] is specified by default.

  • When communicating with fax, monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to [OFF].

To cancel the V.34 function when manually receiving a fax ([Manual RX V34 Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Line Parameter Setting]
          • [Manual RX V34 Settings]

Select whether to cancel the V.34 function when manually receiving a fax.

To cancel the V.34 function, select [ON].

[OFF] is specified by default.

To specify whether to print a multi-page fax on both sides of paper ([Duplex Print (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Duplex Print (RX)]

Select whether to print an original on both sides of sheets of paper when a fax having multiple pages is received.

This option is not available if [Print Separate Fax Pages] is set to [ON].

[OFF] is specified by default.

To specify whether to preferentially print a received fax on inch-sized paper ([Letter/Ledger over A4/A3])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Letter/Ledger over A4/A3]

Select whether to preferentially print an original on inch-sized paper when a fax is received.

The default value depends on the area the machine is used in.

To change the paper selection standard for printing a received fax ([Print Paper Selection])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Selection]

Select the criterion of selecting paper for printing a fax. [Auto Select] is specified by default.

Settings

Description

[Auto Select]

Print a fax on paper that is automatically selected to the fax received.

[Fixed Size]

Print a fax on paper specified in [Print Paper Size].

[Priority Size]

Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used for printing.

To specify the paper size for printing a received fax ([Print Paper Size])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Paper Size]

Select size of paper for printing received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

  • To enable the setting of [Print Paper Size], set [Paper Tray Settings] to [Auto].

To specify an action to be taken when a User Box not registered on this machine has been specified to receive a fax using a User Box ([Incorrect User Box No. Entry])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered user box is specified for receiving a fax using the machine's box. [Print] is specified by default.

Settings

Description

[Print]

Prints a received fax without saving it in a User Box.

[Show Error Message]

Handles the fax as a communication error. It is neither saved nor printed.

[Auto Create User Box]

Automatically creates a User Box with a specified number and stores faxes in it.

To specify a paper tray for printing a received fax ([Paper Tray Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Paper Tray Settings]

Specify the paper tray to print a fax.

  • Selecting [Auto] allows you to select whether to permit paper feeding for each tray.

  • If you select [Fixed], select a paper tray.

[Auto] is specified by default.

To change the minimum reduction ratio of images when printing a received fax ([Min. Reduction for RX Print])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Min. Reduction for RX Print]

If necessary, change the reduction ratio that is used when printing a fax.

[96]% is specified by default.

  • If [Min. Reduction for RX Print] is set to [Full Size], [Print Paper Selection] is set to [Auto Select], [Paper Tray Settings] to [Auto], and [Print Separate Fax Pages] to [OFF].

To specify whether to separate pages when receiving a longer fax than the standard size ([Print Separate Fax Pages])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Print Separate Fax Pages]

Select whether to print a fax longer than the standard size on separate pages.

This option is not available if [Duplex Print (RX)] is set to [ON].

[OFF] is specified by default.

To specify whether to delete the files registered in the Polling TX User Box after they have been sent ([File After Polling TX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if the Polling TX function is used to register files for polling.

[Delete] is specified by default.

To change the number of copies for a received fax ([No. of Sets (RX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [No. of Sets (RX)]

If necessary, change the number of copies to print a fax.

[1] is selected by default.

To specify the receiving function for each line when using multiple lines ([Individual Receiving Line Setup])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Individual Receiving Line Setup]

Select whether to specify a fax receiving operation for each line when multiple lines are used.

Selecting [OFF] applies common settings to all lines for the fax receiving settings (TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function) and the Closed Network RX function that are to be used on this machine.

Selecting [ON] applies an individual setting to each line for the fax receiving settings (TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function) that are to be used on this machine. Also, the Closed Network RX function can be configured for each line.

[OFF] is specified by default.

To specify whether to assign a different sender name to each line when using multiple lines ([Individual Sender Line Setup])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [TX/RX Settings]
          • [Individual Sender Line Setup]

Specify whether to use a different sender name for each line when multiple lines are used.

[OFF] is specified by default.

To specify whether to use F-Code TX ([F-Code TX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [F-Code TX]

Select whether to use the F-Code TX function.

F-Code TX is a function that sends documents to a destination by entering a SUB address and a sender ID (communication password) of a specific user box. The remote machine must support the F-Code TX/RX. Faxing is possible without specifying a sender ID (communication password). This setting is used for Confidential Communication, Relay Distribution, or PC-Fax RX.

[ON] is selected by default.

To specify whether to use Relay RX ([Relay RX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Relay RX]

Select whether to use this machine as a fax relaying station.

If this machine is used as a relaying station, it is possible to receive a fax from a remote machine and automatically relay it to multiple programmed destinations.

[ON] is selected by default.

To specify whether to also print a received fax on this machine when using this machine as a relay station ([Relay Printing])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Relay Printing]

Select whether to distribute and print a received fax when this machine is used as a fax relaying station.

[OFF] is specified by default.

To display a list of specified destinations before sending a fax ([Destination Check Display Function])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Destination Check Display Function]

Select whether to show a list of specified destinations before sending a fax.

Using this function helps to prevent wrong transmission or not forget sending of a fax.

Settings

Description

[ON]/[OFF]

Select whether to show a list of specified destinations before sending a fax.

[OFF] is specified by default.

[TX Approval Password]

Select whether to request the user to enter the password for approving the transmission after showing a list of specified destinations.

[OFF] is specified by default.

[Password]

If [TX Approval Password] is set to [ON], enter the password to approve the transmission (using up to 64 characters).

To enter a fax number twice in order to prevent an entry error when directly entering a fax number ([Confirm Address (TX)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Confirm Address (TX)]

Select whether to require the user to enter a fax number twice to send a fax by directly entering the fax number.

This is helpful to prevent a fax from being sent to the wrong destination.

[OFF] is specified by default.

To enter a fax number twice in order to prevent an entry error when registering a fax number ([Confirm Address (Register)])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [Confirm Address (Register)]

Select whether to require the user enter a fax number twice to register it when, for example, registering a destination or forwarding destination.

This is helpful to prevent the fax number from being incorrectly registered.

[OFF] is specified by default.

To hide personal ID in a fax report or job history ([PIN Code Display Mask Function])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Function ON/OFF Setting]
            • [PIN Code Display Mask Function]

Configure a setting to prevent display of the PIN code in a fax report or job history when adding a personal ID (PIN code) to a fax number in order to send a fax.

Settings

Description

[ON]/[OFF]

Select whether to hide the PIN code.

[OFF] is specified by default.

[Select Separator]

Select a separator to identify the PIN code. To specify the sending destination, enclose the PIN code with the separators you selected in this option.

[-] is specified by default.

To save a received fax to a User Box on this machine and view its contents before printing ([Memory RX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Memory RX Setting]

Configure the settings for using the Memory RX function.

Memory RX is a function to save a received fax to Memory RX User Box of this machine.

To use the Memory RX function, tap [Yes], then enter the password to restrict access to the Memory RX User Box (using up to eight digits).

[No] is specified by default.

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To restrict deletion of received faxes ([RX Data Deletion Restriction Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [RX Data Deletion Restriction Settings]

Restrict deletion of fax documents in the Memory RX User Box or a deletion of fax receive jobs from the job display screen.

Two methods are available to restrict deletions.

  • Ask the user to enter the password when deleting to enable deletion when the entered password matches the password that is pre-registered on this machine.

  • Allow a deletion when a user logs in with User Box administrator or administrator privileges.

Settings

Description

[Yes]/[No]

Select [Yes] to restrict deletion of received faxes.

[No] is specified by default.

[Password Deletion]

To restrict deletion of received faxes with a password, enter the password (using up to eight digits).

[Administrator User Box Deletion]

Makes a restriction to delete received faxes only when a user logs in with User Box administrator or administrator privileges.

[Administrator User Box Deletion] is displayed when User Authentication or Account Track is enabled and User Box Administrator is specified.

To specify the Closed Network RX function to restrict fax peers ([Closed Network RX])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Closed Network RX]

Configure the settings for using the Closed Network RX function.

Closed Network RX is a function that restricts the peers by passwords. You can use this function only when the remote machine is one of our models that have the Password TX function.

To use the Closed Network RX function, tap [Yes], then enter the password to restrict peers (using up to four digits). Inform the peer of the password you entered here.

[No] is specified by default.

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line.

To forward a received fax to an E-mail destination or other fax machine ([Forward TX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Forward TX Setting]

Configure the settings for using the Forward TX function.

Forward TX is a function that transfers a received fax, Internet fax, or IP address fax to a pre-specified destination.

Settings

Description

[Yes]/[No]

Select whether to use Forward TX.

[No] is specified by default.

[Output Method]

Select whether to print a received fax on this machine when forwarding it.

  • [Forward & Print]: A received fax is forwarded and printed on this machine.

  • [Forward & Print (If TX Fails)]: A received fax is forwarded and printed on this machine.

[Forward & Print (If TX Fails)] is specified by default.

[Forward Dest.]

Specify a forwarding destination for a received fax.

Directly enter the appropriate fax number using the Keypad, or tap [Select from Address Book] and select one of the destinations registered on this machine.

You can specify [File Type] and convert a fax into a file except when the destination is a fax machine. The file types able to be specified are PDF, XPS, and TIFF. To specify other file types, ask your service representative to configure settings. For details, contact your service representative.

If the forward destination is a fax machine, you cannot forward the received network fax. Printing is always carried out on this machine regardless of the setting of [Output Method].

[Select Line]

If multiple lines are used, select the line used to send a fax. In general use, use [Line 1]. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

  • When the forward destination is set to a User Box, printing is not carried out even if [Forward & Print] is selected in [Output Method].

  • To use Internet fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [Internet Fax Function] to [ON].

  • To use IP address fax, select [Administrator Settings] - [Network Settings] - [Network Fax Settings] - [Network Fax Function Settings], then set [IP Address Fax Function] to [ON].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To hold faxes that failed in transmission on this machine without immediately discarding them ([Incomplete TX Hold])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [Incomplete TX Hold]

Configure the settings for using the Fax Retransmit function.

Fax Retransmit is a function that stores a fax that could not be sent by Redial in the machine's user box for a given period of time. A stored fax job can be resent later by recalling it from the box.

Settings

Description

[Yes]/[No]

Select whether to use the Fax Retransmit function.

[No] is specified by default.

[File Storage Duration]

Specify the time period during which a fax failed to be sent is stored in the machine's user box.

[12 Hours] is specified by default.

To specify whether to allow PC-Fax TX from the fax driver ([PC-Fax Permission Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [PC-Fax Permission Setting]

Select whether to allow PC-Fax TX using the fax driver.

[Allow] is specified by default.

To save a received fax to a specified User Box ([PC-Fax RX Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [PC-Fax RX Setting]

Configure the settings for using the PC-Fax RX function.

PC-Fax RX is a function that automatically saves a received fax to the Compulsory Memory RX User Box or a user box specified in F-Code (SUB Address). A stored fax job can be read from the user box into a computer.

Settings

Description

[Allow]/[Restrict]

Select whether to use the PC-Fax RX function.

[Restrict] is specified by default.

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes.

[Print]

Select whether to print a received fax after it has been received.

[OFF] is specified by default.

[Password Check]

If you select [Specified User Box] for [Receiving User Box Destination], specify whether to check the communication password (Sender ID) for PC-Fax reception.

If [ON] is selected, enter the requested password (a number containing up to eight digits).

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To automatically send a received fax to different destinations depending on fax numbers ([TSI User Box Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TSI User Box Setting]

Configure the settings for using the TSI Routing function.

TSI (Transmitting Subscriber Identification) is a sender's fax number. TSI (Transmitting Subscriber Identification) Routing is a function that automatically sorts incoming faxes into preset boxes or redirects them to user computers or E-mail addresses based on the fax numbers of the senders.

Settings

Description

[Yes]/[No]

Select whether to use the TSI Routing function.

[No] is specified by default.

[TSI User Box]

Register forwarding destinations for each sender's fax number (TSI). Select a desired registration number, then tap [Edit].

  • [Sender (TSI)]: Specify a sender's fax number.

  • [Forwarding Destination]: Tap [Select from Address Book] to select a destination or tap [Search by User Box Number], then enter the number of the User Box you want to save received faxes in.
    When specifying a destination from the address book while the optional Extension Memory and i-Option LK-110 v2 are installed on this machine, you can tap [File Type] to specify the file type for forwarding. The file types able to be specified are PDF, XPS, and TIFF. Some models provide Extension Memory as standard. For details, refer to Here.

[Select Line]

Select a sending line when Fax is specified as the forwarding destination.

[No Selection] is specified by default.

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received.

  • [Automatically Print]: Prints a received fax without saving it in a box.

  • [Memory RX User Box]: Saves received documents in Memory RX User Box.

  • [Select from Address Book]: Forwards to the specified destinations that are registered.

  • [Specified User Box]: Saves a received fax in a box specified by User Box Number.

[Print]

Select whether to print a received fax after it has been received.

[No] is specified by default.

  • To change the settings for the forwarding destination in [TSI User Box], select the appropriate sender (TSI), then tap [Edit].

  • To delete a forwarding destination in [TSI User Box], select the appropriate sender (TSI), then tap [Delete].

  • When the forwarding destination is set to a User Box, printing is not carried out even if [Yes] is selected in [Print].

  • If [Administrator Settings] - [Fax Settings] - [TX/RX Settings] - [Individual Receiving Line Setup] is set to [ON] while multiple lines are used, you can specify whether to use this function for each line. The following different reception functions cannot be used at the same time for each line.
    TSI Routing function, Forward TX function, Memory RX function, or PC-Fax RX function

To specify the file type of a file to be forwarded automatically using the TSI Routing function ([TSI All File Type Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TSI All File Type Settings]

Specify the file type to automatically forward a received fax using the TSI Routing function.

The specified file type is applied to all forwarding destinations.

Settings

Description

[File Type]

Select the file type to automatically forward a received fax using the TSI Routing function.

  • [PDF]: A type available in most operating systems, which allows you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

  • [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file.

  • [XPS]: A new image file format introduced in Windows Vista.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages.

  • [Multi Page]: Select this check box to convert all pages to a single file.

  • [Page Separation]: Splits a file according to the specified number of pages to perform conversion.

[E-mail Attachment Method]

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

  • [All Files Sent as 1 E-mail]: Attach all files to one E-mail.

  • [1 File per E-Mail]: Attach one file to one E-mail.

[PDF Detail Setting]

If [PDF] is selected for file format, you can configure the PDF option settings.

  • To use this function, the optional Extension Memory and i-Option LK-110 v2 are required. Some models provide Extension Memory as standard. For details, refer to Here.

To specify whether to automatically switch to the required line when the required line is not specified to send a fax when using multiple lines ([TX-Line Auto Switch Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Function Settings]
          • [TX-Line Auto Switch Setting]

Specify whether to automatically switch to the required line when the required line is not specified to send a fax while multiple lines are used.

  • If [Yes] is selected, the available line is searched from Line 1 to send a fax.

  • If [No] is selected, the job is discarded.

[Yes] is specified by default.

  • If the line specified to send a fax is not available, the job is discarded.

To connect this machine to the Private Branch Exchange (PBX) environment ([PBX Connection Setting])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [PBX Connection Setting]

Configure the settings for using this machine in a Private Branch Exchange (PBX) environment.

Settings

Description

[Outside Line]

To connect this machine to a PBX environment, tap [No] to deselect it. Enter the outside line number.

[No] is specified by default.

To change conditions for printing a fax sending or receiving report ([Report Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Report Settings]

Specify the conditions for printing fax-related reports.

Settings

Description

[TX Result Report]

Select when to print a report containing the results of fax transmission.

For details, refer to Here.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent.

For details, refer to Here.

[Sequential TX Report]

Select whether to print a report containing results of faxes sent by polling and broadcast.

For details, refer to Here.

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination.

For details, refer to Here.

[Bulletin TX Report]

Select whether to print a report containing records of faxes registered with the bulletin for being received by polling.

For details, refer to Here.

[Relay TX Result Report]

Select whether to print a report containing results of faxes sent by relay distribution.

For details, refer to Here.

[Tx Result Report Print Settings]

Specify the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report).

For details, refer to Here.

[Activity Report]

Set the printing conditions for a report containing results of faxes sent and received.

For details, refer to Here.

[Relay Request Report]

Select whether to print the report when the machine has received a fax (Relay RX) as a relaying station.

For details, refer to Here.

[PC-Fax TX Error Report]

Select whether to print a report if PC-Fax TX using the fax driver has failed.

For details, refer to Here.

[Timer Reservation TX Report]

Select whether to print a report when transmission is reserved using the Timer TX function.

For details, refer to Here.

[Confidential Rx Report]

Select whether to print a report containing the results of confidential faxes received.

For details, refer to Here.

[Network Fax RX Error Report]

Select whether to print a report if the machine has failed to receive an Internet fax or IP address fax.

For details, refer to Here.

[Print Job Number]

Select whether to display a job number on the report to be printed.

For details, refer to Here.

[Legend display Settings]

Select whether to display an explanatory note on the report to be printed.

For details, refer to Here.

[MDN Message]

Select whether to print a report notifying that an Internet fax has been sent to the recipient machine.

For details, refer to Here.

[DSN Message]

Select whether to print a report notifying that an Internet fax has been sent to the mail server of the recipient machine.

For details, refer to Here.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received. The report has the subject and message body of an Internet fax.

For details, refer to Here.

To print a list of fax settings ([Fax Setting List])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Setting List]

Print the list of settings associated with faxes.

When multiple lines are used, specify a line in [Line Settings] to print the setting value of the specified line on the list.

Change print settings as required, then tap [Start] to start printing.

To set a function to each line when using multiple lines ([Multi Line Settings])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Multi Line Settings]

When multiple lines are used, specify the method to use each line.

Settings

Description

[PC-Fax TX Line Setting]

Select the line used for PC-Fax TX. If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

[No Selection] is specified by default.

[Fax Line]

Configure the setting required to use multiple lines.

[Line Parameter Setting]

Configure your environment for using fax functions in multiple lines.

  • [Dialing Method]: Select the line type according to your environment.

  • [Number of RX Call Rings]: If necessary, change the number of times the phone rings before automatically receiving a fax.
    [2 x] is specified by default.

  • [Line Monitor Sound]: Select whether to play sounds on the telephone line from speakers during fax communication.
    [OFF] is specified by default.

  • [Manual RX V34 Settings]: Select whether to cancel the V.34 function when manually receiving a fax.
    [OFF] is specified by default.

[Function Settings]

Enable or disable functions that are used for multiple lines.

  • [Number Display Function]: Select whether to use the Number Display function.
    [OFF] is specified by default.

[Multi Line Settings]

Select one of [TX Only], [RX Only], and [TX and RX] as the multi line usage.

[TX and RX] is specified by default.

[Sender Fax No.]

Enter the fax number for the multiple lines (a number containing up to 20 digits, with available symbols being #, *, + and space).

The fax number you entered is printed as the sender information.

To select whether to give priority to the printing quality or printing speed when receiving a fax with a low resolution ([Low Resolution])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Print Quality Settings]
          • [Low Resolution]

Select whether to give priority to image or speed when printing a low res-olution received fax.

If [Prioritize Quality] is selected, an image is corrected.

[Prioritize Quality] is selected by default.

To select whether to give priority to the printing quality or printing speed when receiving a fax with a high resolution ([High Resolution])

To display:
  • [Utility]
    • [Administrator Settings]
      • [Fax Settings]
        • [Fax Print Quality Settings]
          • [High Resolution]

Select whether to give priority to image or speed when printing a high res-olution received fax.

If [Prioritize Quality] is selected, an image is corrected. Note that, for a high resolution fax, image correction is less effective relative to a low resolution fax.

[Prioritize Speed] is selected by default.