Employing the MFP authentication

Overview

Users of this machine can be restricted by the authentication function (ON (MFP)) of this machine. Authentication information of users are managed internally by this machine.

Employing the user authentication enables security- and cost-conscious advanced operations such as restricting users from accessing this machine, restricting users from using the functions by user, and managing the use status of this machine.

When employing the MFP authentication, follow the below procedure to configure the settings.

1. Configuring basic settings for the user authentication

   For details on configuring the setting, refer to [Configuring basic settings for the user authentication] .

2. Set the following options according to your environment

   Purpose	Reference
   Send original data scanned by this machine easily to the login user's own address using E-mail (Scan to Me)	[Sending to your address (Scan to Me)]
   Notify the login user's own address of the URL of the original data scanned by this machine by E-mail (Scan to URL)	[Sending the download URL to your address (Scan to URL)]
   Construct a single sign-on environment for the SMB transmission	[Constructing a single sign-on environment for the SMB transmission]
   Configure a setting so that a user can log in to this machine using administrator privileges	[Configuring a setting so that a user can log in to this machine using administrator privileges]
   Restrict available functions by user	[Restricting available functions by user or account]
   Restrict the access to destinations by user	[Methods to limit access to destinations]
   Change function keys displayed in the Touch Panel by user	[Changing the function key display pattern by user or account]
   Specify the operations of the ID & Print function	[Specifying the operations of the ID & Print function]
   Specify the operations of this machine when you log out	[Configuring common settings when using the authentication function]
   Restrict print jobs without authentication information	[Restricting print jobs without authentication information]
   Print data from the printer driver without using the password	[Printing without password (Quick authentication)]

Configuring basic settings for the user authentication

Enable user authentication. In addition, register the user on this machine.

1. In the administrator mode, select [User Auth/Account Track] - [General Settings], then configure the following settings.

   Settings	Description
   [User Authentication]	Select [ON (MFP)] to employ the MFP authentication.
   [Public User Access]	Select whether to allow that public users (unregistered users) to use this machine. [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, tap [Public User Access] on the Login screen to log in to this machine. [ON (Without Login)]: A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users. [Restrict]: Restricts public users from using this machine. [Restrict] is specified by default. When public users' accesses are allowed, you can restrict functions available for public users. For details, refer to [Restricting functions available to public users] .
   [When Number of Jobs Reach Maximum]	Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed. [Skip Job]: Stops the job currently running, and starts printing the next job. [Stop Job]: Stops all jobs. [Delete Job]: Deletes the active job. [Skip Job] is specified by default.

2. In the administrator mode, select [User Auth/Account Track] - [User Authentication Setting] - [User Registration] - [New Registration], then register a user.

   Settings	Description
   [No.]	User registration number. Select [Use opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.
   [User Name]	Enter the user name to log in to this machine (using up to 64 characters).
   [E-mail Address]	If necessary, enter the E-mail address of the user (using up to 320 characters, excluding spaces). If the E-mail address is registered, the Scan to Me function is available to the user. For details, refer to [Sending to your address (Scan to Me)] .
   [User Password]/[Retype User Password]	Enter the password to log in to this machine (using up to 64 characters, excluding ").
   [Function Permission]	Restricts functions available to the user if necessary. For details, refer to [Restricting available functions by user or account] .
   [Max. Allowance Set]	Sets the maximum number of sheets the user can print and User Boxes they can register. For details, refer to [Managing the maximum number of copies by user or account] .
   [Limiting Access to Destinations]	Restricts destinations the user can access if necessary. For details, refer to [Methods to limit access to destinations] .
   [Permission Setting]	Assigns administrator privileges or User Box administrator privileges to a user as required. For details, refer to [Configuring a setting so that a user can log in to this machine using administrator privileges] .