Q. Can I restrict available functions by user?

How to set

1. Tap [Utility], then select [Administrator].

2. Enter the password, and tap [OK].

3. Select [User Auth/Account Track] - [User Authentication Setting] - [User Registration].

4. Select a user whose access to functions needs to be limited, then tap [Edit].

5. Tap [Function Permission] to set the limit for the respective functions.

   Setting	Description
   [Copy]	To allow using the full copy function, select [Full Color/Black]. To allow copying in black and white only, select [Black Only]. To prohibit copying, select [Restrict].
   [Scan]	To allow using the full scan function, select [Full Color/Black]. To allow scanning in black and white scan, select [Black Only]. To prohibit scanning, select [Restrict].
   [Save to External Memory]	To allow saving of data to an external memory device, select ON. To prohibit saving of data to an external memory device, select OFF.
   [External Memory Document Scan]	To allow loading data from an external memory device, select ON. To prohibit loading data from an external memory device, select OFF.
   [Fax]	To allow using the full fax function, select [Full Color/Black]. To allow only black-and-white fax transmission, select [Black Only]. To prohibit fax transmission, select [Restrict].
   [Print]	To allow using the full print function, select [Full Color/Black]. To allow printing in black and white only, select [Black Only]. To prohibit printing, select [Restrict].
   [User Box]	To allow operating files in User Boxes, select ON. To prohibit operating files in User Boxes, select OFF.
   [TX Document Print]	To allow printing of outgoing files, select [Full Color/Black]. To allow printing of outgoing files in black and white only, select [Black Only]. To prohibit printing of outgoing files, select [Restrict].
   [Manual Destination Input]	To allow manual entry of destinations, select [Allow]. To prohibit manual entry of destinations, select [Restrict].
   [Web Browser]	To give permission to use Web browser, select [Allow All]. To limit the functions to be permitted, select [Individual Allowance], and set only the target functions to ON.
   [Biometric/IC Card Information Registration]	When allowing the user to register or delete the user's biometric or card information, select ON. When prohibiting the user to register or delete the user's biometric or card information, select OFF.

6. Tap [OK].

7. Repeat steps 4 to 6 to restrict available functions by user.