Transmission Option Settings

[Auto Color]

Automatically determines [Full Color] or [Gray Scale] to fit the original color when scanning the original.

[Full Color]

Scans in full color regardless of whether the original is in color or in black and white.

Select this option to scan originals of other than black and white and scanning color photos.

[Gray Scale]

Scans in gray scale regardless of whether the original is in color or in black and white. Select this option to scan originals with many halftones, such as black and white photos.

[Black and White]

Scans an original in black or white without using gray scales.

Select this option to scan originals with distinct black and white areas, such as line drawings.

[200 200 dpi]

Select this option to scan a standard original.

[300 300 dpi]

Select this option to scan a standard original at a higher resolution.

[400 400 dpi]

Select this option to scan originals containing small characters or drawings.

[600 600 dpi]

Select this option to convert an original into a file of the maximum size. Select this option to scan an original such as a full color photo with a fine image quality level.

[File Type]

Select the file type to be saved from the following:

• [PDF]: A type available in most operating systems, which enables you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

• [Compact PDF]: Saves a file with a smaller size than normal PDF format. We recommend this format when you want to reduce file size to enable sending by E-mail etc.

• [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file.

• [JPEG]: A file format widely used in digital cameras. Suitable for saving photo data. JPEG format does not support the saving of multiple pages as a single file.

• [PPTX]: Extension of an XML-base file that is created using PowerPoint of Microsoft Office.

• [DOCX]: Extension of an XML-base file that is created using Word of Microsoft Office.

• [XLSX]: Extension of an XML-base file that is created using Excel of Microsoft Office.

[Page Separation]

When you want to separate a file for each page while the original consists of multiple pages, set [Page Separation] to ON.

This is not available when [File Type] is set to [JPEG]. All pages are separated.

• [Number of Page separation]: When [Page Separation] is set to ON, enter the number of separated pages. For example, if you enter "2" to scan 10 original pages, the original is divided into five separate files.

• [E-mail Attach Method]: When [Page Separation] is set to ON, select the attachment method.
  [Sent as 1 E-mail]: Attaches all files to a single E-mail.
  [1 File per E-Mail]: Sends one E-mail for each file.

[Character Recognition]

Select ON to enable searching of a PPTX, DOCX, or XLSX file.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Auto rotation adj.]: Set this option to ON to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Output Method]: Select information to be output preferentially using the text and images detected by OCR processing.

[Set PDF/A]

Select the compliance level to create a PDF file based on PDF/A.

[Encrypt PDF]

Set to ON to encrypt a PDF file.

• When [Password] is selected in [Encryption type], enter the password to restrict access to the file. To specify the detailed privileges for printing and editing a PDF file, enter the authority password.

• When [Digital ID (Use Address)] is selected in [Encryption type], encrypt data using the digital certificate registered in the address for scan transmission.

• When [Digital ID (Select manually)] is selected in [Encryption type], specify the E-mail address. Encryption is performed using the digital certificate registered in the specified address.

• [File permission management]: Set the PDF authority.
  [Printing Allowed]: Select whether to permit printing of PDF files.
  [Copy Contents]: Select whether to permit copying of text and image from PDF files.
  [Changes Allowed]: Select the content of PDF for which modification is permitted.

• [Encryption Level]: Select the encryption level when setting the PDF authority in [File permission management]. As the encryption level is higher, the more detailed privileges can be set.

• [Encryption Target]: Select the target to be encrypted. Selecting [Other than Metadata] excludes property information from encryption processing.

[Outline PDF]

Set to ON to outline a PDF when storing a file in Compact PDF format.

The text is extracted from the original and converted into a vector image.

[PDF Web Optimization]

Set to ON to create a PDF file optimized for Web display.

If a PDF file is optimized to the Web display, the Web browser displays only the first page of a PDF file on the screen before loading all pages.

[Searchable PDF]

Set to ON to create a searchable PDF file.

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Set this option to ON to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing. When the rotation adjustment is disabled, if the specified original orientation does not match the text direction, text data is not recognized correctly.

• [Document Name Auto Extraction]: Set this option to ON to automatically export a character string appropriate as a document name from the OCR character recognition result, and specify it as a document name. A document name is assigned automatically based on the character recognition result of the first page, date, time, and serial number.

[Add digital signature to PDF]

Set to ON to add a signature (certificate) of this machine to a PDF file. Also, select the encryption level of the signature.

[Add Stamp to PDF]

Select whether to combine a PDF as an image or text when printing the date/time, page number, and header/footer on the PDF.

[PDF Document Properties]

Add meta- information such as a title or author as PDF file properties.

• [Title]: Enter a title of a PDF file (using up to 64 characters). When setting the document name as a title, set [Set document name as Title] to ON.

• [Author]: Enter the name of the author of a PDF file (using up to 64 characters). If user authentication is installed on this machine, specify the user name as the author.

• [Subject]: Enter a subject of a PDF file (using up to 64 characters).

• [Keywords]: Enter a keyword of a PDF file (using up to 64 characters).

[Simplex/Duplex]

Select the side to scan the original (Simplex/Duplex).

[Binding Position]

When scanning both sides of the original, select the original binding position to prevent the binding positions from being reversed between the front and rear faces.

• [Auto]: Automatically configures the binding position of the original. When the long side of the original is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of the paper. When the long side of the original exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of the paper.

• [Left]: Select this option when the binding position is set to the left of the original.

• [Top]: Select this option when the binding position is set to the top of the original.

[Original Direction]

Specify the orientation to load the original.

[Document Name]

Change the file name of the scanned original.

[Subject]

Change the subject of the E-mail. If fixed subject phrases are registered, you can select a subject from those registered.

[From]

Change the sender's E-mail address.

In normal circumstances, the E-mail address of the administrator is used as sender's E-mail address.

If user authentication is installed on this machine, the E-mail address of the login user is used as sender's E-mail address.

[Body]

Enter the message text of the E-mail. If fixed message text phrase is registered, you can select message text from those registered.

[Text]

Scans an original that consists primarily of text at the optimum level of image quality.

This function sharpens the edges of each character, creating easy-to-read images.

[Text/Photo - Printed Photo]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan printed originals such as brochures and catalogs.

[Text/Photo - Photo Paper]

Scans an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character and reproduces smoother photos.

Select this option to scan originals that include photos printed on photographic paper.

[Photo - Printed Photo]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan printed originals such as brochures and catalogs.

[Photo - Photo Paper]

Scans an original consisting of only photos at the optimum image quality level. Select this option to scan originals printed on photographic paper.

[Dot Matrix Original]

Scans an original, which consists primarily of text such as thin or faint characters, at the optimum image quality level.

This function reproduces text using high pixel density, creating easy-to-read text.

[Copied Paper]

Scans an original, which is output with an even density from the copier or printer, at the optimum level of image quality.

[Bar Code/Contract]

Reduces the file size when scanning the original such as a contract or bar code in black and white.

If [Bar Code/Contract] is selected, [Color] is synchronously changed to [Black and White].

This option is available when the file type is set to TIFF or PDF.

[Bleed Removal]

Adjust the density of the background color to prevent bleeding of the back of the paper when printing a 2-sided original that is so thin that the contents of the back side would be scanned. Selecting [Auto] automatically determines the density of the background color, and scans an original at the optimum background density level.

[Discolor Adj.]

Adjust the density of the background color to scan an original with a colored background such as a map. Selecting [Auto] automatically determines the density of the background color, and scans an original at the optimum background density level.

[Thin Paper Original]

When scanning an original that is thinner than plain paper on the ADF, set this option to ON.

Setting to ON reduces the original feed speed of the ADF to prevent thin paper from getting caught.

[Z-Folded Original]

If a folded original is loaded into the ADF, the original size may not be able be detected accurately.

To scan the folded original on the ADF, set this option to ON.