Restricting Deletions of Received Faxes

Restrict a deletion of fax documents in the Memory RX User Box or a deletion of fax receive jobs from the job display screen.

Two methods are available to restrict deletions.

  • Ask the user to enter the password when deleting to enable deletion when the entered password matches the password that is pre-registered on this machine.

  • Allow a deletion when a user logs in with User Box administrator or administrator privileges.

In the administrator mode, select [Fax Settings] - [Function Setting] - [RX Data Deletion Restriction Settings], then configure the following settings.

Settings

Description

[RX Data Deletion Restriction Settings]

Select [ON] to restrict deletion of received faxes.

[OFF] is specified by default.

[Password Deletion]

To restrict deletion of received faxes with a password, enter the password (using up to eight digits).

To enter (change) the password, select the [Password is changed.] check box, then enter a new password.

[Administrator User Box Deletion]

Makes a restriction to delete received faxes only when a user logs in with User Box administrator or administrator privileges.

[Administrator User Box Deletion] is displayed when User Authentication or Account Track is enabled and User Box Administrator is specified.