Fax

Q. Can I register the frequently used fax numbers?

A. Yes. You can register the frequently used fax numbers in the address book.

You can also put a number of one-touch destinations in one group and register them as a group.

Once you have registered a one-touch or group destination, you can recall it by simply tapping the assigned key.

For details on how to register a one-touch destination, refer to [Registering a fax address] .

For details on how to register a group destination, refer to [Registering a Group] .

Tips

• You can register up to 2000 one-touch destinations in the address book.

• You can register up to 100 group destinations in the address book.

• To register a group destination, members must have been registered as one-touch destinations.

Q. Can I sort Favorite in the registration name order on the scan/fax screen?

A. Select [Utility] - [Utility] - [Customize] - [Scan/Fax Settings], then set [Default Address Sort Method] to [Name] (default: [Name]).

This setting is only applied to the classic-style screens.

Q. Can I collectively send data to multiple destinations?

A. Yes, you can.

It eases the operation to register a group that contains a number of destinations beforehand.

The maximum number of destinations that you can specify for a single transmission depends on how the destinations are set.

Tips

• To specify multiple destinations, select [Restrict User Access], and set [Multiple Addresses Restriction Setting] ( [Restrict User Access] ) to OFF.

• To specify the entire group in Group, select [Restrict User Access], and set [Allow full selection of group destinations.] ( [Restrict User Access] ) to ON.

• When registering a group, even destinations of different types can be registered in one group.

Detailed View

Q. Can I forward a received fax?

A. Yes, you can forward a received fax to another fax machine, a computer or an E-mail address by registering forwarding destinations beforehand. For details on the setting procedure, refer to [Using the Forward TX function] .

Q. Can I select a PC-Fax recipient from the Address Book stored on this machine?

A. You can select a PC-Fax destination from the list of one-touch destinations on the machine by acquiring information on the address book on the machine when specifying a PC-Fax destination using the fax driver.

Tips

• You can use the PC-Fax transmission only when this machine can communicate with the PC through the network.

Detailed View

Q. Can I register multiple sender names displayed on the fax to use them depending on purposes?

A. Yes, you can register multiple sender names and select one when sending a fax.

For details on the setting procedure, refer to [Sending after Renaming the Sender (Sender Settings)] .

Q. Can I select a fax destination from the history?

A. Yes. In Job History (), you can select a fax destination from the history to send a fax.

Tips

• The latest jobs (up to five) are displayed for history purposes.

• If the main power is turned off and on, history information is deleted.

Detailed View

Q. How can I perform a search using the registration number of a fax one-touch destination?

A. Open the Scan/Fax screen of classic style, then tap [Direct Input] - [Fax]. Then, enter the registration number of the target one-touch destination in the [Reg. No.] field on the fax number entry screen, enabling you to perform a search. For details, refer to [Fax] .

Q. Can I directly fax a file on a computer without leaving my desk?

A. Yes. You can fax a file in the same manner as you print out a file created on your computer.

Tips

The following preparatory steps are required:

• Installing the fax driver to the computer

• Connecting this machine to the network

Detailed View

Q. Can I register the frequently used network fax numbers?

A. Yes. You can register frequently used destinations in the address book.

You can also put a number of one-touch destinations in one group and register them as a group.

Once you have registered a one-touch or group destination, you can recall it by simply tapping the assigned key.

For details on how to register a one-touch destination (Internet fax destination), refer to [Registering an Internet fax destination] .

For details on how to register a one-touch destination (IP address fax destination), refer to [Registering an IP address fax destination] .

For details on how to register a one-touch destination (IP fax (SIP) destination), refer to [Registering an IP fax (SIP) destination] .

For details on how to register a group destination, refer to [Registering a Group] .

Tips

• To use the Internet Fax, IP Address Fax, or IP fax (SIP) function, ask your service representative to configure settings. For details, contact your service representative.

• You can register up to 2000 one-touch destinations in the address book.

• You can register up to 100 group destinations in the address book.

• To register a group destination, members must have been registered as one-touch destinations.

Q. Can I convert the received fax to a searchable PDF so that texts can be detected automatically on a computer?

A. To convert a fax received on this machine to a searchable PDF file, the optional unit is required. For details on the required option, refer to [Fax and Network Fax options] .

Q. Can I specify a file format for Internet Fax or IP Address Fax transmission?

A. No, format setting is not enabled.

You can set up [File Type] on the scan/fax screen of classic style even for Internet Fax and IP Address Fax transmission. However, the machine will convert the setting into the value preset on this machine instead of operating in the way you have specified.

Q. Can I check fax transmission and reception logs?

A. Yes. You can print out transmission and reception logs as a report.

Reports can be prepared for scan and send logs, fax communications (transmission and reception logs), fax transmission logs and fax reception logs.

Detailed View

Q. Can I output the transmission result (activity report) with 8-1/2 x 11 (A4)?

A. Yes. You can specify the paper tray to print a report in [Utility].

Specify the paper tray, which contains paper of the 8-1/2 11 (A4) size, to print a report.

Detailed View

Q. How can I avoid printing out unwanted faxes?

A. Save received faxes in a User Box without printing them out then print out only the faxes you need.

For information on how to save a received fax in a User Box, refer to [Using the Memory RX function] .

For details on how to print a fax in a User Box, refer to [Print Fax in a User Box] .

Q. We are using multiple fax lines. Can I select a line when transmitting a fax?

A. Yes, you can select a line upon fax transmission.

For details on the operation procedure, refer to [Sending after Specifying a Relay Station (Line specification)] .

Q. We are using multiple fax lines. Can I select a line for transmission in PC-Fax TX?

A. Select [Utility] - [Administrator] - [Fax Settings] - [Multi Line Settings] - [PC-Fax TX Line Setting], then specify the line for PC-Fax TX.

Q. Can I fix the transmission header for each fax line?

A. You can specify the sender name and fax ID for each line in [Utility].

Q. How can I send a confidential or important document by fax?

A. Specify a Confidential User Box and a communication password in F-Code transmission to protect the confidentiality of the document.

For details on the operation procedure, refer to [Sending a Confidential Fax (F-Code TX)] .

Tips

• The F-Code transmission function can be used to communicate with a counterpart machine provided with the F-Code function.

• To enable fax transmission to the Confidential User Box, a Confidential User Box and communications password must be set on the recipient machine.

Q. Can I send a fax upon request from the recipient?

A. Yes, you can, by using polling transmission.

In polling transmission, the sender's machine stores loaded data in its Polling TX User Box and sends out the data upon request from the recipient. The recipient making the request for fax transmission bears the communications fee.

For details on the operation procedure, refer to [Registering a File for Polling (Polling TX)] .

Q. Up to which number of broadcast transmission items is available for PC-Fax TX?

A. Up to 100 broadcast transmission items are available.

Q. I want to combine all originals into a single file when scanning a large number of original pages. Even if the number of pages exceeds the maximum number of sheets that can be loaded into the ADF, can I combine them into a single file?

A. Using the Separate Scan function, you can collect the original pages scanned in several batches as a single file. Also, you can insert an additional original into the current original and scan both of them as a single file.

For details on the operation procedure, refer to [Scanning a number of originals in several batches (Separate Scan)] .

Q. Can I adjust the resolution for transmission?

A. You can either set the resolution (granularity) when sending a fax or specify the image quality according to the quality of the original.

Detailed View

Q. How can I cut down on communications fees for sending out data?

A. You can use either relay distribution to forward data from a representative destination to the other destinations or timer communications billed at night-time rates.

The Relay Distribution function distributes a fax to the representative destination (a relay machine) and have the relay machine distribute the received fax to the pre-registered destinations.

Overall communication costs can be reduced by grouping relay stations and destinations by area, compared to the case in which faxes are broadcast to all destinations.

For example, when sending a fax to a number of remote destinations, you can minimize the total cost of communications by sending a fax to a closest relay machine and having it forward the fax to the others.

This machine can function either as a sender machine or a relay machine.

For details on the operation procedure, refer to [Sending after Specifying a Relay Machine (F-Code TX)] .

In timer communications (Timer TX), setting of destinations and loading of originals are performed during the day, followed by fax transmissions during a specified time zone late at night when communications fees are lower.

For details on the operation procedure, refer to [Specifying the time for communication (Timer TX)] .

Q. Can I avoid expensive communication charges using the network?

A. Yes. Use the Internet Fax function to send an E-mail message with an attachment containing the scanned data merely at expenses for online communications via the Internet.

For details on how to use the Internet fax transmission, refer to [How to Send a Fax] .

Within your intranet, the IP Address Fax function can be used. For IP Address Fax, specify either the IP address, host name or E-mail address of the destination fax machine to directly send a fax to that destination. No mail server is required.

For details on how to use the IP address fax transmission, refer to [How to Send a Fax] .

IP fax (SIP) is a function that enables the real-time sending/receiving via the intranet and Internet. This function provides a low cost and low latency communication even when sending/receiving a fax to/from remote locations.

For details on how to use the IP fax(SIP) transmission, refer to [How to Send a Fax] .

Tips

• To use the Internet Fax, IP Address Fax, or IP fax (SIP) function, ask your service representative to configure settings. For details, contact your service representative.

• To use the Internet Fax function, this machine must be connected to the network. In addition, you must have an environment enabled for E-mail transmissions and receptions. Prepare a dedicated Internet fax E-mail address for this machine.

• The IP Address Fax function is only available between our models supporting the function or between devices matching the DirectSMTP standard. We do not give operational warranties for devices other than the models supporting the function.

Q. How can I configure a setting to always print the TX stamps?

A. Before changing, select [Utility] - [Administrator] - [System Settings] - [Change Permission for Default Value Setting], and set [Change Permission for Default Value] to ON.

Set [TX Stamp] to ON on the Fax screen, and select [Set the current setting value to Default value] from the menu icon.

Tips

• To use this function, an option is required. For details on the required option, refer to [Fax and Network Fax options] .

Q.When I load the original into the ADF after specifying a destination on the Scan/Fax screen, the destination is cleared. How can I configure a setting to prevent the destination from being cleared?

A. Set [Utility] - [Administrator] - [System Settings] - [Reset Settings] - [Job Reset], and set [When original is set on ADF] to OFF.