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Fully Using Network Fax Functions

Settings Anyone can Change

To customize the initial display of the main screen in the scan/fax mode ([Scan/Fax Settings])

To display:
  • [Utility]
    • [Utility]
      • [Customize]
        • [Scan/Fax Settings]

Change the default main screen in scan/fax mode.

Setting

Description

[Default Tab]

Select the default display of the main screen in the scan/fax mode (default: [Address Book]).

[Program Default]

Select a page to be displayed in the main screen of [Program] (default: [PAGE1]).

This setting is only applied to the classic style screens.

[Address Book Default Index]

Select the index and destination type that are initially shown when [Address Book] is displayed.

  • [Index]: Select the index search text that has been selected when the destination was registered (default: [Main]).

  • [Address Type]: Select a destination type to be displayed such as E-mail, fax and User Box (default: [All]).

[Default Address Sort Method]

Select the list order of destinations to be displayed in [Address Book] between an order by registration number and by registration name (default: [Name]).

If you select the registration name, destinations are sorted according to [Name] specified for the destinations.

This setting is only applied to the classic style screens.

[Default Address Display Method] (Classic style)

Select whether to set the default display of the [Address Book] of classic style to the button view or list view (default: [One-Touch Button Layout]).

[Default Address Display Method] (Basic style)

Select whether to set the default display of the list of registered destinations of basic style to the button view or list view (default: [One-Touch Button Layout]).

[Address Button Size Setting]

Select the size of a button to display [Address Book] with (default: [Standard]).

This setting is only applied to the classic style screens.

To activate case sensitivity each time a registered destination is searched ([Search Option Settings])

To display:
  • [Utility]
    • [Utility]
      • [Customize]
        • [Search Option Settings]

Configure the contents of the search screen when performing an detail search for registered destinations. Also, specify whether to search for functions of this machine.

Setting

Description

[Uppercase and Lowercase Letters]

When distinguishing between upper and lower case alphabet characters to search for a registered destination, set this option to ON (default: ON).

[Search Option Screen]

When specifying whether to distinguish between upper and lower case alphabet characters to search for a destination, set this option to ON (default: OFF).

[Search Item Settings]

When displaying the keys for searching for [Application], [Copy Function], [Scan/Fax Function], and [Fax Function] on the screen, set this option to ON (default: ON).

Setting to ON allows you to specify the search range. Select whether to include [Application], [Copy Function], [Scan/Fax Function], and [Fax Function] in the search range.

To change the default compression type for transmission in color ([JPEG Compression Method key])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the default compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To register the frequently scan and fax functions as the standard ([Default Scan/Fax Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To register the frequently scan and fax functions (Enlarge Display) as the standard ([Default Enlarge Display Settings])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

To change the compression type when a file saved in TIFF format cannot be opened on your computer ([Color TIFF Type])

To display:
  • [Utility]
    • [Utility]
      • [Scan/Fax Settings]
        • [Basic Setting]

Configure the basic settings for fax and scan operations.

Setting

Description

[JPEG Compression Method key]

Select the default compression method to send data in color (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Black Compression Level]

Select the default compression method from [MH] and [MMR] for transmission in black-and-white (default: [MMR]).

[MH] provides the data size larger than [MMR]. If you cannot open the file saved in [MMR], save data in [MH].

[Compact PDF/XPS compression method]

Select the compression method for saving data in the compact PDF or compact XPS format (default: [Standard]).

Data size is the largest in [High Quality] and the lowest in [High Compression].

[Default Scan/Fax Settings]

Change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Default Enlarge Display Settings]

When Enlarge Display is selected, change the default settings (settings when the power is turned on, or the Reset key is used) in the scan/fax mode (default: [Factory Default]).

You can change the setting by selecting [Current Setting] after the option settings in scan/fax mode are changed.

[Color TIFF Type]

Select the default compression method for saving original data in the TIFF format (default: [TIFF(TTN2)]).

If you cannot open the file saved in [TIFF(TTN2)], save data in [TIFF(modified TAG)].

[Auto Rename Function]

When automatically adding a text to a file name, set this option to ON (default: OFF).

This function avoids file names from being duplicated in the destination when the file name is specified by the user.

[Distributed Scan PDF Settings]

Select [PDF] or [Compact PDF] as the file format to send a file to the scan server (default: [Compact PDF]).

This function is applied when PDF is set to the scan process as the file format.

[Distributed Scan XPS Settings]

Select [XPS] or [Compact XPS] as the file type to send a file to the scan server (default: [XPS]).

This function is applied when XPS is set to the scan process as the file format.

Settings only the Administrators can Change

To register a prefix and suffix of an E-mail address in order to save steps to enter an E-mail address ([Prefix/Suffix Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Store Address]
        • [Prefix/Suffix Setting]

When using the prefix/suffix setting function, set this option to ON (default: OFF).

Using Prefix/Suffix Setting, you can recall the prefix and suffix registered in [Prefix/Suffix] (Here) when entering an E-mail address.

To change the timing to start printing at reception of a fax ([Print/Fax Output])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Output Settings]
          • [Print/Fax Output]

Select when to start printing received print/fax data.

Setting

Description

[Print]

Select the timing to start printing received data (default: [Save & Print]).

  • [Batch Print]: Printing is started after all pages are received.

  • [Save & Print]: Printing is started as the first page is received.

[Fax]

Select the timing to start printing received fax data (default: [Batch Print]).

  • [Batch Print]: Printing is started after all pages are received.

  • [Save & Print]: Printing is started as the first page is received.
    For Internet Fax, Batch Print is always selected.

To restrict the use of a fax/scan program ([Restrict Program Function Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To restrict functions such as Store Address or From address that can be changed by users ([Restrict User Access])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To restrict sending to multiple destinations (broadcast transmission) ([Multiple Addresses Restriction Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Security]
        • [Restrict User Access]

Configure settings to restrict change or deletion operations for users.

Setting

Description

[Registering and Changing Addresses]

Select whether to allow the user to register or change destinations (default: [Allow]).

[Biometric/IC Card Information Registration]

When allowing the user to register or when deleting the user’s biometric or card information, set this option to ON (default: OFF).

[Changing the "From" Address]

Select whether to allow the user to change the sender E-mail address ("From" address) (default: [Allow] (without user authentication), [Login User Address] (with user authentication)).

  • [Allow]: Allows the user to change the "From" address.

  • [Admin. E-mail Address]: Prohibit the change of "From" address and use the administrator's E-mail address.

  • [Login User Address]: Prohibit changing of the "From" address and use user's E-mail address. Administrator's E-mail address is used if the user’s E-mail address has not been registered.

[Synchronize User Authentication / Account Track By User]

When allowing the user to change the setting for synchronization between user authentication and account track, set this option to ON (default: ON).

This option is displayed when [Synchronize User Authentication & Account Track] (Here) is set to [Synchronize by User].

[Restrict Program Function Setting]

When prohibiting users from using the copy program or scan/fax program, set this option to ON (default: OFF).

[Multiple Addresses Restriction Setting]

When prohibiting the user from using broadcasting, set this option to ON (default: OFF).

[Prohibit continuous selection of broadcast destinations.]

When displaying the confirmation screen to successively select destinations, set this option to ON (default: ON).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF.

[Allow full selection of group destinations.]

When displaying the [Select All] button on the Group destination specification screen, set this option to ON (default: OFF).

This setting is available when [Multiple Addresses Restriction Setting] is set to OFF and [Prohibit continuous selection of broadcast destinations.] to ON.

[Changing Job Priority]

When allowing the user to change the job priority order, set this option to ON (default: ON).

[Delete Other User Jobs]

When allowing the user to delete another user's job, set this option to ON (default: OFF).

[Changing Zoom Ratio]

When allowing the user to change the registered zoom ratio, set this option to ON (default: ON).

[Change Registered Overlay]

When allowing the user to overwrite or delete a registered overlay image, set this option to ON (default: ON).

To register information to be added to the header/footer ([Header/Footer Registration])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Stamp Settings]
          • [Header/Footer Registration]

You can register header/footer programs, and change or delete registered programs.

To register a new header/footer, specify an unregistered number in the header/footer list, and select [Check/Edit].

Setting

Description

[Name]

Enter the name of the header or footer to be registered (using up to 16 characters).

[Pages]

Select the range of pages on which the text is printed in the header/footer.

[Size]

Select the size of the text to be printed.

[Text Type]

Select the font of printing texts.

[Date/Time Setting]

Select the display format of date and time if the [Date/Time Setting] of [Header] or [Footer] is set to [Print].

[Distribution Number]

Specify the content of distribution number to be displayed if the [Distribution Number] of [Header] or [Footer] is set to [Print].

  • [Primary Field]: Enter a text to be added to the distribution number for printing (using up to 20 characters).

  • [Output Method]: Select the number of digits.

  • [Start Number Specification]: Specify the number to start distribution numbers.

[Header]/[Footer]

Specify the items to be printed on header/footer.

  • [Header String]/[Footer String]: Enter a text to be printed (using up to 40 characters).

  • Select whether to print [Date/Time Setting], [Distribution Number], [Job Number], [Serial Number] (Engineering number of the machine), and [User Name/Account Name].

  • To edit or delete a registered header/footer, specify the target one in the header/footer list, and select [Check/Edit] or [Delete].

To specify the default file name of the scanned original ([Scan File Name Settings])

To display:
  • [Utility]
    • [Administrator]
      • [System Settings]
        • [Scan File Name Settings]

Change the default file name of scanned original data when saving it.

The file name is: "initial of the function" + "text to be added" + "date" + "sequential number" + "page number" + "file extension".

Setting

Description

[Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name (default: [Attach]). The following letters are used as prefixes for file name.

C: Copy

S: Fax/Scan, User Box

P: Print

[Supplementary File Name]

Select whether to add a device name or desired text to the file name (default: [Device Name]). To add desired text, enter it.

For the device name, use the name you specified by selecting [Machine Setting] - [Input Machine Address] - [Device Name].

To print a list of registered E-mail subjects and body text ([Subject / body list])

To display:
  • [Utility]
    • [Administrator]
      • [Store Address]
        • [One-Touch/User Box Registration List]
          • [Subject / body list]

Print a list of subjects and message texts of E-mails registered on this machine.

Change print settings as necessary, and select [Start] to start printing.

To specify whether to print the sender name on a sent fax ([Header Information])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Header Information]

Register the machine name, your company name (sender name) and the fax number that are to be printed as the sender information when faxes are sent. The sender information is automatically added to a fax to be sent from this machine.

Setting

Description

[Sender Fax No.]

Enter the fax number of this machine (using up to 20 digits, including symbols #, *, +, and spaces).

The fax number you entered is printed as the sender information.

To register a new sender name, specify an unregistered number in the sender name list, and select [Edit].

Setting

Description

[No.]

Displays the registration number.

[Sender Name]

Enter the sender name (using up to 30 characters).

  • To edit or delete a registered sender name, specify the target sender name in the sender name list, then select [Edit] or [Delete].

  • Up to 20 sender names can be registered. You can use different names for different purposes depending on the destination. Select the default sender name in [Set as Default] of the sender name list.

To specify the position of the sender information printed on a sent fax ([Header Position])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Header/Footer Position]

Specify how to print sender information and reception information of a fax to be sent and received.

Setting

Description

[Header Position]

Specify the position at which a sender information is printed on a fax (default: [Outside Body Text]).

  • [Inside Body Text]: Prints the sender information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the sender information outside the original image.

  • [OFF]: Does not print sender information. [OFF] is not available in the USA and Hong Kong models.

[TTI Print Position and Character Size]

Select the size of characters to print a sender information (default: [Minimal]).

  • [Normal]: Prints the sender information in the normal text size.

  • [Minimal]: The character height is half that of the characters in [Normal] size. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine. If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

[Print Receiver's Name]

Select whether to print a destination fax number as the sender information (default: [ON]).

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

This item is not displayed in the USA and Hong Kong models.

[Footer Position]

Select the position of receiving information to be printed on the received fax (default: [OFF]).

  • [Inside Body Text]: Prints the receiving information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the receiving information outside the original image.

  • [OFF]: Does not print receiving information.

To change the character size of the sender information printed on a sent fax ([TTI Print Position and Character Size])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Header/Footer Position]

Specify how to print sender information and reception information of a fax to be sent and received.

Setting

Description

[Header Position]

Specify the position at which a sender information is printed on a fax (default: [Outside Body Text]).

  • [Inside Body Text]: Prints the sender information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the sender information outside the original image.

  • [OFF]: Does not print sender information. [OFF] is not available in the USA and Hong Kong models.

[TTI Print Position and Character Size]

Select the size of characters to print a sender information (default: [Minimal]).

  • [Normal]: Prints the sender information in the normal text size.

  • [Minimal]: The character height is half that of the characters in [Normal] size. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine. If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

[Print Receiver's Name]

Select whether to print a destination fax number as the sender information (default: [ON]).

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

This item is not displayed in the USA and Hong Kong models.

[Footer Position]

Select the position of receiving information to be printed on the received fax (default: [OFF]).

  • [Inside Body Text]: Prints the receiving information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the receiving information outside the original image.

  • [OFF]: Does not print receiving information.

To specify whether to print the date, time, and reception number on a received fax ([Footer Position])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Header/Footer Position]

Specify how to print sender information and reception information of a fax to be sent and received.

Setting

Description

[Header Position]

Specify the position at which a sender information is printed on a fax (default: [Outside Body Text]).

  • [Inside Body Text]: Prints the sender information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the sender information outside the original image.

  • [OFF]: Does not print sender information. [OFF] is not available in the USA and Hong Kong models.

[TTI Print Position and Character Size]

Select the size of characters to print a sender information (default: [Minimal]).

  • [Normal]: Prints the sender information in the normal text size.

  • [Minimal]: The character height is half that of the characters in [Normal] size. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine. If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

[Print Receiver's Name]

Select whether to print a destination fax number as the sender information (default: [ON]).

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

This item is not displayed in the USA and Hong Kong models.

[Footer Position]

Select the position of receiving information to be printed on the received fax (default: [OFF]).

  • [Inside Body Text]: Prints the receiving information inside the original image. Part of the original image may be cut off.

  • [Outside Body Text]: Prints the receiving information outside the original image.

  • [OFF]: Does not print receiving information.

To change the number of automatic redials when an IP address fax transmission has failed ([Number of Redials])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Line Parameter Setting]

Configure the environment to use fax functions on this machine, such as the types of telephone lines (dialing method) and fax receive mode.

Setting

Description

[Dialing Method]

Select the line type according to your environment (default: [PB]).

[Receive Mode]

Select the fax receiving method (default: [Auto RX]).

  • [Auto RX]: Automatically start receiving a fax if the call is a fax call.

  • [Manual RX]: Manually request the reception of a fax. Select this mode if a phone is connected to this machine and you expect frequent voice calls.

[Number of RX Call Rings]

If necessary, change the number of times the phone rings before automatically receiving a fax (default: [2] times).

[Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after a certain period of time has elapsed. If necessary, change the number of redials (the setting range varies depending on the local standards).

[Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials] (default: [3] min.).

[Manual RX V34 Setting]

To cancel the V.34 function when manually receiving a fax, set this option to ON (default: OFF).

[Line Monitor Sound]

When monitoring the communication sound on the telephone line during fax communication, set this option to ON (default: OFF).

[Line Monitor Sound Volume (Send)]

Specify the line monitor sound level during fax transmission (default: [3]).

When communicating with fax, a monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to OFF.

[Line Monitor Sound Volume (Receive)]

Specify the line monitor sound level during fax receiving (default: [4]).

When monitoring the fax receiving sound, monitor sounds output from the recipient, including switching equipment or TA.

[Pause Time]

Change the interval required to dial pause (P) (default: [1] sec.).

[Ring Detection Pattern]

Select a fax ring pattern when the DRPD (Distinctive Ring Pattern Detection) service is used (default: [Standard]).

When this machine receives a call signal of the selected pattern, fax receiving starts automatically.

This setting is displayed only in the New Zealand model.

To change the automatic redialing interval when an IP address fax transmission has failed ([Redial Interval])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Line Parameter Setting]

Configure the environment to use fax functions on this machine, such as the types of telephone lines (dialing method) and fax receive mode.

Setting

Description

[Dialing Method]

Select the line type according to your environment (default: [PB]).

[Receive Mode]

Select the fax receiving method (default: [Auto RX]).

  • [Auto RX]: Automatically start receiving a fax if the call is a fax call.

  • [Manual RX]: Manually request the reception of a fax. Select this mode if a phone is connected to this machine and you expect frequent voice calls.

[Number of RX Call Rings]

If necessary, change the number of times the phone rings before automatically receiving a fax (default: [2] times).

[Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after a certain period of time has elapsed. If necessary, change the number of redials (the setting range varies depending on the local standards).

[Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials] (default: [3] min.).

[Manual RX V34 Setting]

To cancel the V.34 function when manually receiving a fax, set this option to ON (default: OFF).

[Line Monitor Sound]

When monitoring the communication sound on the telephone line during fax communication, set this option to ON (default: OFF).

[Line Monitor Sound Volume (Send)]

Specify the line monitor sound level during fax transmission (default: [3]).

When communicating with fax, a monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to OFF.

[Line Monitor Sound Volume (Receive)]

Specify the line monitor sound level during fax receiving (default: [4]).

When monitoring the fax receiving sound, monitor sounds output from the recipient, including switching equipment or TA.

[Pause Time]

Change the interval required to dial pause (P) (default: [1] sec.).

[Ring Detection Pattern]

Select a fax ring pattern when the DRPD (Distinctive Ring Pattern Detection) service is used (default: [Standard]).

When this machine receives a call signal of the selected pattern, fax receiving starts automatically.

This setting is displayed only in the New Zealand model.

To specify whether to print a multi-page fax on both sides of paper ([Duplex Print (RX)])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To specify whether to preferentially print a received fax on inch-sized paper ([Letter/Ledger over A4/A3])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To change the paper selection standard for printing a received fax ([Print Paper Selection])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To specify the paper size for printing a received fax ([Print Paper Size])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To specify a paper tray for printing a received fax ([Paper Tray Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To change the minimum reduction ratio of images when printing a received fax ([Min. Reduction for RX Print])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To specify whether to separate pages when receiving a longer fax than the standard size ([Print Separate Fax Pages])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To change the number of copies for a received fax ([No. of Sets (RX)])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [TX/RX Settings]

Change print settings for faxes received on this machine. In addition, specify how to handle files in a polling transmission.

Setting

Description

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

  • [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

  • [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

  • [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

  • [Print]: Prints a received fax without saving it in a User Box.

  • [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

  • [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

To display a list of specified destinations before sending a fax ([Destination Check Display Function])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Function Setting]
          • [Function ON/OFF Setting]

Enable or disable fax transmission and reception functions, such as Confirm Address that prevents wrong fax transmission, F-Code TX, and Relay RX.

Setting

Description

[F-Code TX]

When using the F-Code TX function, set this option to ON (default: ON).

F-Code TX is a function that send documents to a destination by entering a SUB address and a sender ID (communication password) of a specific User Box. The remote machine must support the F-Code TX/RX. Faxing is possible without specifying a sender ID (communication password). This setting is used for Confidential Communication, Relay Distribution, or PC-Fax RX.

[Relay RX]

When using the Relay RX function, set this option to ON (default: ON).

If this machine is used as a relaying station, it is possible to receive a fax from a remote machine and automatically relay it to multiple programmed destinations.

[Relay Printing]

When distributing a received fax and printing it on this machine while this machine is used as a fax relaying machine, set this option to ON (default: OFF).

[Destination Check Display Function]

Configure the settings to use the destination check display function. A list of specified destinations is displayed before fax transmission.

  • [Destination Check Display Function]: When using the destination check display function, set this option to ON (default: OFF).

  • [TX Approval Password]: When prompting the user to enter the transmission approval password after a list of specified destinations was displayed, set this option to ON (default: OFF).

  • [Password]: Enter the transmission approval password (using up to 64 characters).

[Confirm Address (TX)]

When requesting the user to enter a fax number twice to send a fax by directly entering the fax number, set this option to ON (default: OFF).

[Confirm Address (Register)]

When requesting the user to enter a fax number twice to register it when, for example, registering a destination or forwarding destination, set this option to ON (default: OFF).

[PIN Code Display Mask Function]

Configure a setting to prevent display of the PIN code in a fax report or job history when adding a personal ID (PIN code) to a fax number in order to send a fax. When masking the PIN code part, set this option to ON (default: OFF).

  • [Select Separator]: Select a separator to identify the PIN code. To specify the destination, enclose the PIN code with the separators you selected in this option (default: [-]).

When [PIN Code Display Mask Function] is set to ON, the following functions are not available.

  • [Fax Settings] - [Function Setting] - [Incomplete TX Hold]

  • [Fax Settings] - [Header/Footer Position] - [Print Receiver's Name]

[Reset the setting value after using other functions.]

To clear the setting value including the address when the scan/fax mode or fax mode is changed to another screen, set this option to ON (default: OFF).

[Require the use of the use of the External Line key for outside calling.]

To prohibit the user from entering an outside line number without using the [Outside] key when directly entering the destination's fax number in PBX environment, set this option to ON (default: ON).

If the directly entered number matches the outside line number specified in [PBX Connection Setting] when this option is set to ON, the system prohibits the user from entering the number following the matching number.

This setting is displayed when [PBX Connection Setting] (Here) is set to ON.

[Prohibit fax usage while using ext TEL line.]

When prohibiting a fax while the telephone set connected to the TEL port is in use, set this option to ON (default: ON).

To save a received fax to a User Box on this machine and view its contents before printing ([Memory RX Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Function Setting]
          • [RX Data Operation Settings]

Specify the method to process the received fax (default: [None]).

When [Memory RX Setting] is selected, configure the following settings.

Setting

Description

[Memory RX User Box Password]

Enter the password to restrict accesses to the Memory RX User Box (using up to 64 digits).

When [Forward TX Setting] is selected, configure the following settings.

Setting

Description

[Forward TX Setting]

When using the Forward TX function, set this option to ON (default: OFF).

[Output Method]

Select whether to print a received fax on this machine when forwarding it (default: [Forward & Print]).

  • [Forward & Print]: A received fax is forwarded and printed on this machine.

  • [Forward & Print (If TX Fails)]: A received fax is printed on this machine only when forwarding has failed.

[Forward Dest.]

Specify a destination to which to forward a received fax.

  • [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

  • [Select from Group]: Forwards a fax to a group registered on this machine.

  • [Select from User Box No.]: Forwards a User Box registered on this machine.

  • [Direct Input]: Forwards a fax to the fax number you enter.

[File Type]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi Page]).

  • [Multi Page]: Converts all pages to a single file.

  • [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

  • [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

  • [One (1) File per E-Mail]: Sends one E-mail for each file.

When [PC-Fax RX Setting] is selected, configure the following settings.

Setting

Description

[PC-Fax RX Setting]

Select [Allow] to use the PC-Fax RX function (default: [Restrict]).

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes (default: [Memory RX User Box]).

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: ON).

[Password Check]

To check the communication password (sender ID) when you select [Specified User Box] for [Receiving User Box Destination], set this option to ON (default: OFF).

  • [Communication Password]: Enter the communication password (using up to eight digits, including symbols # and *).

When [TSI User Box Settings] is selected, configure the following settings.

Setting

Description

[TSI User Box Settings]

When using the TSI User Box function, set this option to ON (default: OFF).

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received (default: [Automatically Print]).

  • [Automatically Print]: Prints a received fax without saving it in a User Box.

  • [Memory RX User Box]: Saves received documents in a Memory RX User Box.

  • [Specified User Box]: Saves received documents in a specified User Box. Click [Search from List], then select the User Box to save the received documents from the list.

  • [Specified Destination]: Forwards received documents to the specified one-touch destinations. To select the desired forwarding destinations from the address book registered on this machine, click [Search from List].

  • [Specified Group]: Forwards received documents to the specified group. To select the desired forwarding destinations from the group registered on this machine, click [Search from List].

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: OFF).

[Register Forwarding Destination]

[TSI User Box List] is displayed. Register a forwarding destination.

In the [TSI User Box List], tap [Register], then configure the following settings.

Setting

Description

[Sender (TSI)]

Enter the fax number (TSI) of the sender you want to register the forwarding destination in (using up to 20 digits, including symbols #, *, +, and spaces).

[Forwarding Destination]

Specify a forwarding destination when a fax is received from the fax number entered at [Sender (TSI)].

  • [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

  • [Select from Group]: Forwards a fax to a group registered on this machine.

  • [Select from User Box No.]: Forwards a User Box registered on this machine.

[File Type]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi Page]).

  • [Multi Page]: Converts all pages to a single file.

  • [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

  • [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

  • [One (1) File per E-Mail]: Sends one E-mail for each file.

  • Each function cannot be combined together.

To forward a received fax to an E-mail destination or other fax machine ([Forward TX Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Function Setting]
          • [RX Data Operation Settings]

Specify the method to process the received fax (default: [None]).

When [Memory RX Setting] is selected, configure the following settings.

Setting

Description

[Memory RX User Box Password]

Enter the password to restrict accesses to the Memory RX User Box (using up to 64 digits).

When [Forward TX Setting] is selected, configure the following settings.

Setting

Description

[Forward TX Setting]

When using the Forward TX function, set this option to ON (default: OFF).

[Output Method]

Select whether to print a received fax on this machine when forwarding it (default: [Forward & Print]).

  • [Forward & Print]: A received fax is forwarded and printed on this machine.

  • [Forward & Print (If TX Fails)]: A received fax is printed on this machine only when forwarding has failed.

[Forward Dest.]

Specify a destination to which to forward a received fax.

  • [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

  • [Select from Group]: Forwards a fax to a group registered on this machine.

  • [Select from User Box No.]: Forwards a User Box registered on this machine.

  • [Direct Input]: Forwards a fax to the fax number you enter.

[File Type]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi Page]).

  • [Multi Page]: Converts all pages to a single file.

  • [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

  • [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

  • [One (1) File per E-Mail]: Sends one E-mail for each file.

When [PC-Fax RX Setting] is selected, configure the following settings.

Setting

Description

[PC-Fax RX Setting]

Select [Allow] to use the PC-Fax RX function (default: [Restrict]).

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes (default: [Memory RX User Box]).

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: ON).

[Password Check]

To check the communication password (sender ID) when you select [Specified User Box] for [Receiving User Box Destination], set this option to ON (default: OFF).

  • [Communication Password]: Enter the communication password (using up to eight digits, including symbols # and *).

When [TSI User Box Settings] is selected, configure the following settings.

Setting

Description

[TSI User Box Settings]

When using the TSI User Box function, set this option to ON (default: OFF).

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received (default: [Automatically Print]).

  • [Automatically Print]: Prints a received fax without saving it in a User Box.

  • [Memory RX User Box]: Saves received documents in a Memory RX User Box.

  • [Specified User Box]: Saves received documents in a specified User Box. Click [Search from List], then select the User Box to save the received documents from the list.

  • [Specified Destination]: Forwards received documents to the specified one-touch destinations. To select the desired forwarding destinations from the address book registered on this machine, click [Search from List].

  • [Specified Group]: Forwards received documents to the specified group. To select the desired forwarding destinations from the group registered on this machine, click [Search from List].

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: OFF).

[Register Forwarding Destination]

[TSI User Box List] is displayed. Register a forwarding destination.

In the [TSI User Box List], tap [Register], then configure the following settings.

Setting

Description

[Sender (TSI)]

Enter the fax number (TSI) of the sender you want to register the forwarding destination in (using up to 20 digits, including symbols #, *, +, and spaces).

[Forwarding Destination]

Specify a forwarding destination when a fax is received from the fax number entered at [Sender (TSI)].

  • [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

  • [Select from Group]: Forwards a fax to a group registered on this machine.

  • [Select from User Box No.]: Forwards a User Box registered on this machine.

[File Type]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi Page]).

  • [Multi Page]: Converts all pages to a single file.

  • [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

  • [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

  • [One (1) File per E-Mail]: Sends one E-mail for each file.

  • Each function cannot be combined together.

To change conditions for printing a fax sending or receiving report ([Report Settings])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Report Settings]

Specify the conditions for printing fax-related reports.

Setting

Description

[TX Result Report]

Select when to print a report containing the results of fax transmission (default: [If TX Fails]).

  • [Always]: The report is printed every time a fax has been sent.

  • [If TX Fails]: The report is printed if a fax transmission has failed.

  • [OFF]: The report is not printed.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent (default: [OFF]).

[Sequential TX Report]

When printing a report containing results of faxes sent by polling and broadcast, select [ON] (default: [ON]).

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination (default: [All Destinations]).

[Bulletin TX Report]

When printing a report containing records of faxes registered with the bulletin for being received by polling, select [ON] (default: [ON]).

[Relay TX Result Report]

When printing a report containing results of faxes sent by relay distribution, select [ON] (default: [ON]).

[Tx Result Report Print Settings]

Select the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report) (default: [Print]).

  • [Print]: Prints a TX result report on this machine.

  • [E-mail Notification]: Sends a TX result report to any destination by E-mail. E-mail settings are required in advance.

If [E-mail Notification] is selected, configure the following items.

  • [Notification Address]: Enter the E-mail address of the destination (using up to 320 characters, excluding spaces).

  • [Notification Address Priority Setting]: Select a notification destination when User Authentication is enabled (default: [Notification Address]). Selecting [User Address] issues a notification to the E-mail address of the user who logs in to this machine and sends a fax. If the user's E-mail address is not registered, a notification is issued to the destinations registered in [Notification Address]. If [Notification Address] is selected, a notification is always issued to the destination registered in [Notification Address].

  • [Report File Attachment]: Select whether to convert a TX result report to a file and attach it to an E-mail (default: [Attach]).

  • [Report Image Setting]: Select whether to display the first page of the sent original on a TX result report (default: [With image]).

  • [Report File Format]: Select the file type to attach a TX result report to an E-mail (default: [PDF]).

[Activity Report]

Select the timing to print an activity report (default: [Every 100 Comm.]).

  • [OFF]: Does not print an activity report.

  • [Daily]: Prints an activity report at the time specified in [Output Time Settings] every day.

  • [Every 100 Comm.]: Prints an activity report every 100 communications.

  • [100/Daily]: Prints an activity report at the time specified in [Output Time Settings] every day. In addition, a report is printed every 100 communications.

[Relay Request Report]

When printing a report when receiving a fax as a relay station, select [ON] (default: [ON]).

[PC-Fax TX Error Report]

To print a report when a PC-Fax TX job cannot be normally received from the computer using the fax driver, select [ON] (default: [OFF]).

[Timer Reservation TX Report]

When printing a report when transmission is reserved using the Timer TX function, select [ON] (default: [ON]).

[Confidential Rx Report]

When printing a report containing results of a confidential receiving fax, select [ON] (default: [ON]).

[Remark Column Print Setup]

Specify whether to print user or account name in the remarks column of the activity report if user authentication or account track is enabled on this machine (default: [Normal Printing]).

  • [Normal Printing]: The line status or sending setting will be printed.

  • [User Name Printing]: The user name for user authentication will be printed.

  • [Account Name Printing]: The account name for user authentication will be printed.

[Network Fax RX Error Report]

To print a report when the machine has failed to receive an Internet fax or IP address fax, select [ON] (default: [ON]).

This setting is displayed when Internet Fax or IP Address Fax is enabled.

[Print Job Number]

Select [ON] to display a job number on a report to be printed (default: [OFF]).

The following reports are targeted for this processing.

  • Activity Report

  • TX Report

  • RX Report

  • TX Result Report

  • Broadcast Result Report

[MDN Message]

When printing a report notifying that an Internet fax has been sent to the recipient machine, select [ON] (default: [ON]).

This setting is displayed when Internet Fax is enabled.

[DSN Message]

When printing a report notifying that an Internet fax has been sent to the mail server of the recipient machine, select [ON] (default: [OFF]).

This setting is displayed when Internet Fax is enabled.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received (default: [Print]).

The report has the subject and message body of an Internet fax.

This setting is displayed when Internet Fax is enabled.

[Legend display Settings]

Select [ON] to display an explanatory note on a report to be printed (default: [ON]).

If an explanatory note is omitted, the image of the sent original can be displayed on a larger area.

To print a list of fax settings ([Fax Setting List])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Fax Setting List]

Print the list of settings associated with faxes.

Change print settings as necessary, and select [Start] to start printing.

To change the data compression type for transmission in black and white ([Black Compression Level])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Network Fax Setting]
          • [Black Compression Level]

Change the default compression type of when sending black and white image data by Internet fax or IP address fax (default: [MMR]).

  • [MMR]: The data size is the smallest.

  • [MR]: The data size is intermediate between [MH] and [MMR].

  • [MH]: The data size is larger than [MMR].

To change the data compression type for transmission in color ([Color/Grayscale Multi-Value Compression Method])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Network Fax Setting]
          • [Color/Grayscale Multi-Value Compression Method]

Change the default compression type of when sending full-color or gray-scale image data by Internet fax or IP address fax (default: [JPEG (Color)]).

  • [JPEG (Color)]: Compresses image data in color JPEG format.

  • [JPEG (Gray Scale)]: Compresses image data in black and white JPEG format.

  • [Unset]: Compress data according to the compression type specified in [Black Compression Level]. You cannot send data in color or gray scale. Whichever file format you specify, data is converted to the TIFF format.

  • Data is converted to the compact PDF format using the technique unique to this machine.

To specify the reception capability of this machine to be notified to an Internet fax peer ([Internet Fax RX Ability])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Network Fax Setting]
          • [Internet Fax RX Ability]

Specify the Internet fax receiving ability of this machine. The peer is notified of the specified receiving ability by a response to an MDN request received on this machine.

Setting

Description

[Compression Type]

Change the compression type of a fax job the machine can receive.

[Paper Size]

Change the paper size for a fax job the machine can receive.

[Fax Resolution]

Change the resolution of a fax job the machine can receive.

To specify the Internet fax receiving check function (MDN) ([I-Fax Advanced Setting])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Network Fax Setting]
          • [I-Fax Advanced Setting]

Configure settings for Internet fax reception confirmation (MDN/DSN).

Setting

Description

[MDN Request]

When requesting the sender to confirm a fax reception (MDN Request), set this option to ON (default: ON).

The recipient machine returns a response message upon reception of a fax, so that you can check that the fax is successfully received by the destination.

Also, by receiving a response message from the destination, you can obtain the reception capability information of the destination. When new response message is received from a destination registered in the address book, the capability information is overwritten with new one.

[DSN Request]

When requesting the destination E-mail server to check a fax arrival (DSN request), set this option to ON (default: OFF).

When [MDN Request] is set to ON, priority is given to the MDN request.

[MDN Response]

To return a response message when the machine receives an MDN request, set this option to ON (default: ON).

[MDN/DSN Response Monitoring Setting]

To specify the waiting time for a response from the destination after a MDN request or DSN request is sent by this machine, set this option to ON.

  • [Monitoring Time]: Change the waiting time for a response from the destination (default: [24 hours]). If a response message is received after the specified wait period has elapsed, the machine ignores the message.

[Maximum Resolution]

If necessary, switch the maximum resolution that this machine can support (default: [Ultra Fine]).

[Add Content-Type Information]

To add Content-Type information to an Internet fax when sending it, set this option to ON (default: OFF).

If ON is selected, "application=faxbw" is added to the Content-Type header of MIME as a sub type.

To specify the operation mode for IP address fax ([IP Address Fax Operation Settings])

To display:
  • [Utility]
    • [Administrator]
      • [Fax Settings]
        • [Network Fax Setting]
          • [IP Address Fax Operation Settings]

Specify the IP address fax operation mode.

Setting

Description

[Operating Mode]

Select an operation mode of IP address fax according to your environment (default: [Mode 1]).

  • [Mode 1]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. However, because a unique method developed by our company is used to send a color fax, only our company's models can receive such a color fax.

  • [Mode 2]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. The method compatible with the Direct SMTP standard (Profile-C format) is used to send a color fax.

[Sending Colored Documents]

Select whether or not to accept sending of color faxes when selecting [Mode 2] for [Operating Mode] (default: [Allow]).

To send a fax to a machine that does not support color reception based on the Direct SMTP standard, select [Restrict].