Configuring the IP address fax environment

Setting flow

The IP address fax function is a function used to send and receive faxes within a limited network such as enterprise network. In addition to IP address, you can also use a host name and E-mail address to specify the destination.

The SMTP protocol is used to send and receive IP address faxes. Communications are established using the E-mail server (SMTP) function of this machine; therefore, no server is required to specify the destination's IP address for communications.

When using the IP address fax function, follow the below procedure to configure the settings.

• In some areas, an option is required to use the IP Address Fax function. For details on the required option, refer to Here.

• To use the IP Address Fax function, ask your service representative to configure settings. For details, contact your service representative.

1. Configuring network settings of this machine (Here)

2. Configure basic settings for sending and receiving faxes using IP address fax (Here)

3. Configuring settings to suit your environment

   • Specifying the default compression type for transmission in black and white (Here)

   • Configuring default compression type setting for transmission in color (Here)

Configure basic settings for sending and receiving faxes using IP address fax

Configure the settings for using the IP Address Fax function.

1. Select [Network] - [Network Fax Setting] - [Network Fax Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [IP Address Fax Function Settings]	When using the IP address fax function, set this option to ON (default: OFF).

2. Select [Network] - [Network Fax Setting] - [SMTP TX Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [Port No.]	If necessary, change the port number of the E-mail server (SMTP) (default: [25]).
   [Connection Timeout]	If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.).

3. Select [Network] - [Network Fax Setting] - [SMTP RX Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [SMTP RX]	When using the SMTP reception function, set this option to ON (default: OFF).
   [Port No.]	If necessary, change the port number of the E-mail server (SMTP) (default: [25]).
   [Connection Timeout]	If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [300] sec.).

4. Select [Fax Settings] - [Header Information] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting		Description
   [Default]		Select the default setting for the sender name. The sender name, which is specified by default, is automatically added when a fax is sent.
   [Sender Name]		Displays registered sender names.
   [Edit]		You can register up to 20 sender names. Use this option to use different sender names depending on the destination. [No.]: Displays the registration number. [Sender Name]: Enter the sender name (using up to 30 characters).
   [Delete]		Deletes the registered sender name.

5. Select [Fax Settings] - [Network Fax Setting] - [IP Address Fax Operation Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

   Setting	Description
   [Operating Mode]	Select an operation mode of IP address fax according to your environment (default: [Mode 1]). [Mode 1]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. However, because a unique method developed by our company is used to send a color fax, only our company's models can receive such a color fax. [Mode 2]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. The method compatible with the Direct SMTP standard (Profile-C format) is used to send a color fax.
   [Sending Colored Documents]	Select whether or not to accept sending of color faxes when selecting [Mode 2] for [Operating Mode] (default: [Allow]). To send a fax to a machine that does not support color reception based on the Direct SMTP standard, select [Restrict].