Notifying of the machine status via E-mail

Overview

If a warning such as paper addition, toner replacement, or paper jam occurs on this machine, it can be sent to a registered E-mail address.

To send the machine status via E-mail, follow the below procedure to configure the settings.

  1. Configure settings for connecting to the network such as setting of the IP address of this machine

    supplementary explanationFor details on configuring the setting, refer to [Configuring network environment settings] .

  2. Configure the environment to use the Scan to E-mail function

    supplementary explanationFor details on configuring the setting, refer to [Configuring the Scan to E-mail environment] .

    supplementary explanationIn the administrator mode, select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and set [E-mail Notification] to [ON].

  3. Configure the machine status notification settings

    supplementary explanationFor details on configuring the setting, refer to [Configuring the machine status notification settings] .

Configuring the machine status notification settings

Register destination E-mail addresses. Up to 10 destination E-mail addresses can be registered. Also select warnings to send a notification when any of them occurs.

In the administrator mode, select [Maintenance] - [Status Notification Setting] - [E-mail Address] - [Edit], then configure the following settings.

Settings

Description

[Notification Address]

Enter the E-mail address of the destination with 320 characters, excluding spaces.

[Replenish Paper Tray]

Select this check box to send a notification when paper on tray runs out.

[JAM]

Select this check box to send a notification when paper jam occurs.

[PM Call]

Select this check box to send a notification when periodic inspection is required.

[Replace Staples]

Select this check box to send a notification when staples run out.

[Replenish Toner]

Select this check box to send a notification when toner runs out.

[Finisher Tray Full]

Select this check box to send a notification when the finisher tray is full.

[Service Call]

Select this check box to send a notification when a service call occurs.

[Job Finished]

Select this check box to send a notification when a job is completed.

[Hole-Punch Scrap Box Full]

Select this check box to send a notification when hole-punch scrap must be removed.

[Waste Toner Box Full]

Select this check box to send a notification when the waste toner box must be replaced.

[Drum Unit/Developing Unit Life]

Select this check box to send a notification when the imaging unit must be replaced.

[Fusing Unit Yield]

Select this check box to send a notification when the finishing unit must be replaced.

[Transfer Roller Yield]

Select this check box to send a notification when the transfer roller unit must be replaced.

[Transfer Belt Unit Yield]

Select this check box to send a notification when the transfer belt unit must be replaced.

[HDD Mirroring Error]

Select this check box to notify that an error has occurred during hard disk mirroring.

This setting is displayed when the optional Hard Disk is installed in this machine.