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Notifying counter information by E-mail

Setting flow

The counter information managed by this machine can be sent to the registered E-mail address. The information is useful for seeing the picture of the machine operating status.

To send the counter information via E-mail, follow the below procedure to configure the settings.

  1. Configuring network settings of this machine (Here)

  2. Configuring the Scan to E-mail Environment (Here)

    • Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and set [Total Counter Notification] to ON.

  3. Configuring the counter notification settings (Here)

Configuring Basic Settings for Scan to E-mail

Configure the settings to send an E-mail from this machine.

  1. Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [E-mail TX Setting]

    When sending E-mails from this machine, set this option to ON (default: ON).

    [Total Counter Notification]

    When using the total counter notification function, set this option to ON (default: ON).

    Using this function allows you to send counter information managed by this machine to the registered E-mail address.

    [SMTP Server Address]

    Enter the address of the E-mail server (SMTP). Use one of the following formats.

    • Example to enter the host name: "host.example.com"

    • Example to enter the IP address (IPv4): "192.168.1.1"

    • Example to enter the IP address (IPv6): "fe80::220:6bff:fe10:2f16"

    [Port No.]

    If necessary, change the port number of the E-mail server (SMTP) (default: [25]).

    [Connection Timeout]

    If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.).

  2. Select [System Settings] - [Machine Setting] - [Administrator Registration] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and enter the E-mail address of the administrator of this machine into [E-mail Address] (using up to 128 characters, excluding spaces).

    • The E-mail address entered here is used as a sender address (From address) of E-mails to be sent from this machine.

Configuring the counter notification settings

Register destination E-mail addresses. Up to three destination E-mail addresses can be registered. Also set the notification schedule.

Select [Maintenance] - [Total Counter Notification Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Total Counter Notification Setting]

Enter a model name to be included in the notification mail message (using up to 20 characters).

[Schedule Setting]

Specify the notification schedule by [Daily], [Weekly], or [Monthly]. Up to two schedules can be registered. You can use different schedules for different purposes.

[Register Notification Address]

Register destination E-mail addresses. Also, select a notification schedule to be applied.

  • [E-mail Address]: Enter the E-mail address of the destination (using up to 320 characters, excluding spaces).

  • [Eco-Related Information Notification]: When notifying of Eco information, set this option to ON (default: ON).

  • [Notifies by Schedule1] or [Notifies by Schedule2]: Select a schedule to be applied to a destination from the schedules registered in [Schedule Setting].

[Test Notice]

When issuing a test notification, set [Send notice after setting complete] to ON (default: OFF).

  • If [Send notice after setting complete] is set to ON, a test notification is sent to the E-mail addresses that are registered after settings were completed.