Optional Settings before File Storage

Initial of the function

Indicates the mode used for scanning data.

• C: Copy

• S: Scan/Fax or User Box

• P: Print

• R: Received fax

Device Name

The name of this machine registered in [Utility] - [Administrator Settings] - [Administrator/Machine Settings] - [Input Machine Address] - [Device Name].

Date

Indicates the date and time when the original was scanned.

For example "11050115230" means that the file was scanned on May 1, 2011, 15:23.

The last digit (0) indicates the order when file conversion is performed multiple times in a certain minute.

If file conversion is performed twice between 15:23 and 24, the last digit appears as 231 and 232.

Sequential number

A sequential number is given when a multi-page original is converted by page, and the number indicates the page number of original data.

Page numbers are automatically included in the file name when the file is saved or sent. Consider this part for FTP or other transmission when a FTP server has restriction regarding file names.

File extension

Extension of the file to be saved.

An extension is automatically included in the file name when the file is saved or sent.

[1-Sided]

Scans a single side of original.

[2-Sided]

Scans both sides of the original.

[Cover + 2-sided]

Scans a single side of the first page, and scans both sides of the remaining pages.

[Scan Resolution]

Select a resolution of the original to be saved in the User Box.

• [200 200 dpi]: Select this option to scan a standard original.

• [300 300 dpi]: Select this option to scan a standard original with a higher resolution.

• [400 400 dpi]: Select this option to scan an original containing small characters and drawings.

• [600 600 dpi]: Select this option to convert an original into a file of the maximum size. Select this option to scan an original such as a full color photo with a fine image quality level.

[Fax Resolution]

Select a resolution to use to scan the original for fax transmission.

To use Fax TX, Internet Fax, or IP Address Fax, scan the original in the following resolution.

• [Normal]: Select this option to scan originals that do not require a fine level of image quality, or when you want to send a large number of originals quickly.

• [Fine]: Select this option to scan a standard original.

• [Super Fine]: Select this option to scan originals containing small characters or drawings.

• [Ultra Fine]: Select this option to scan originals that require a fine level of image quality.

[Auto Color]

Scan by automatically selecting either [Full Color] or [Gray Scale] according to the original color.

[Full Color]

Scan in full color, regardless of whether the original is in color or in black and white.

Select this option to scan an original that has colors other than black and white or scan a color photo.

[Gray Scale]

Scans in gray scale, regardless of whether the original is in color or black and white. Use this option to scan the original having many halftone images such as black and white photos.

[Black]

Scans the original in black or white without using neutral colors between black and white.

Use this option to scan an original that has clear boundaries between black and white (for example, a line drawing).

[File Type]

Select the file type to be saved from the following:

• [PDF]: A type available in most operating systems, which allows you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

• [Compact PDF]: Save to a file that has a smaller size than normal PDF format. We recommend this format when you want to reduce file size to enable sending by E-mail etc.

• [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file.

• [JPEG]: A file format widely used in digital cameras. Suitable for saving photo data. JPEG format does not support the saving of multiple pages as a single file.

• [XPS]: A new image file format introduced in Windows Vista.

• [Compact XPS]: Save to a file that has a smaller size than normal XPS format.

• [PPTX]: Extension of an XML-base file that is created with PowerPoint of Microsoft Office 2007 or later.

• [DOCX]: Extension of an XML-base file that is created using Word of Microsoft Office 2007 or later.

• [XLSX]: Extension of an XML-base file that is created using Excel of Microsoft Office 2007 or later.

[Page Setting]

Tap this button to select a filing page unit when an original consists of multiple pages.

• [Multi Page]: Select this check box to convert all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

• [Page Separation]: Select this option to divide a file into a specified number of pages for transmission using E-mail, SMB, or FTP transmission. For example, if you enter "2" to scan 10 original pages, the original is divided into five separate files. The specified number of pages is stored and the pages are saved as a single file ([Multi Page]) when saved.

[E-mail Attachment Method]

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

• [All Files Sent as 1 E-mail]: Attach all files to one E-mail.

• [1 File per E-Mail]: Attach one file to one E-mail.

[PDF Detail Setting]

If [PDF] or [Compact PDF] is selected for file format, you can configure the PDF option settings.

You can enhance security by attaching a digital signature that identifies the author of the file, by file encryption, etc.

[Encryption]

Select [ON] to encrypt a file.

• [Password]: Enter the password to restrict access to the file. Create a PDF file that is accessible by specific users who know the password.

• [Permissions Password]: To specify permissions for printing and editing a PDF file, enter an authorization password.

• [Encryption Level]: When specifying permissions for a PDF file, select an encryption level according to the security level that you want to specify.
  If you select [High Level], you can specify permissions in more detail.

• [Printing Allowed]: Select whether to allow users to print PDF files.
  If [Encryption Level] is set to [High Level], you can permit printing of PDF files only in low resolution ([Low Resolution]).

• [Copy Contents]: Select whether to allow users to copy text and image from PDF files.

• [Changes Allowed]: Select the content of PDF for which modification is permitted.
  If [Encryption Level] is set to [High Level], you can select the contents to be permitted in more detail.

[Digital Signature]

Select [ON] to add a digital signature (certificate) of this machine to a PDF file, and select [SHA1] or [SHA256] as the encryption level of the signature.

You can certify the author of a PDF, and prevent forgery or unauthorized modification.

This function is enabled when a certification is registered on this machine.

[Outline PDF]

Specify this option to save a file in compact PDF format.

The text is extracted from the original and converted into a vector image.

[Inches]

Select this option to scan an inch-size original. Tap [Inches], and select a standard inch size.

[Metric Sizes]

Select this option to scan a metric-size original. Tap [Metric Sizes], and select the standard metric size respectively.

[Other]

Select this option to scan a postcard (4 6, or A6 Card) or an original other than an inch- or metric- size original. Tapping [Other] allows you to select each standard size.

[Photo Size]

Select this option to scan photos or originals in photo size. Tap [Photo Size], and select a standard size.

[Custom Size]

Select this option to scan originals in custom size. Enter vertical and horizontal values.

[Auto]

Automatically configures the binding position of the original. When the long side of the original is 11-11/16 inches (297 mm) or less, the binding position is set to the long side of the paper. When the long side of the original exceeds 11-11/16 inches (297 mm), the binding position is set to the short side of the paper.

[Left Bind]

Select this option when the binding position is set to the left of the original.

[Top Bind]

Select this option when the binding position is set to the top of the original.

[ON]/[OFF]

Select [ON] to specify Book Original.

[Output Method]

Specify the scanning method for book spread originals.

• [Book Spread]: Scan a two-page spread as one page.

• [Separation]: Scan the right and left pages of two-page spreads separately in page number order.

• [Front Cover]: Scan the front cover and two-page spreads according to the page order of the original (scan in the order of front cover and two-page spreads).

• [Front & Back Covers]: Scan the front and back covers and two-page spreads according to the page order of the original (scan in the order of front cover, back cover, and two-page spreads).

[Binding Position]

If [Separation], [Front Cover] or [Front & Back Covers] is selected for [Output Method], select the two-page spread binding position.

Select [Left Bind] for two-page spreads of left binding, and [Right Bind] for two-page spreads of right binding.

Note that if the binding position is incorrectly specified, the page order of the two-page spread is reversed between the left- and right-hand pages.

[Frame Erase]

Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original.

You can erase the four sides of the original to the same width. Additionally, you can erase the four sides of the original to different widths.

• [Frame]: Select this option to erase the four sides of the original to the same width. In [Erase Amount], tap [+]/[-] for the inch area, tap [+]/[-] or Keypad for the centimeter area to specify the width of the area to be erased. To display the Keypad, tap the input area for the numeral.

• [Top]/[Bottom]/[Left]/[Right]: Select this option to erase the four sides of the original by specifying different widths for different sides. Clear the Frame check box, select a side ([Top], [Bottom], [Left] or [Right]) and specify the width of the area in [Erase Amount] by tapping [+]/[-] for an inch area and by tapping [+]/[-] or the Keypad for a centimeter area. To display the Keypad, tap the input area for the numeral.
  If you do not want to erase the side, cancel the setting for [Erase].

[Center Erase]

Erases the shadow created in the center when the original cover cannot be closed correctly due to the thickness of the original.

Specify the width of the area to erase by tapping [+]/[-] for the inch area and by tapping [+]/[-] or Keypad for the centimeter area. To display the Keypad, tap the input area for the numeral.

[Text]

Tap this button to scan an original, which consists mostly of text, at the optimum level of image quality.

This function sharpens the edges of each character, creating easy-to read images.

[Text/Photo Printed]

Tap this button to scan an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character, and reproduces smoother photos.

Select this option to scan printed originals such as brochures and catalogs.

[Text/Photo PhotoPaper]

Tap this button to scan an original consisting primarily of text and photos at the optimum image quality level.

This function sharpens the edges of each character, and reproduces smoother photos.

Select this option to scan originals in that include photos printed on photographic paper.

[Photo Printed]

Tap this button to scan an original consisting of only photos at the optimum image quality level. Select this option to scan printed originals such as brochures and catalogs.

[Photo PhotoPaper]

Tap this button to scan an original consisting of only photos at the optimum image quality level. Select this option for scanning originals printed on photographic paper.

[Dot Matrix Original]

Tap this button to scan an original, which consists mostly of text such as thin or faint characters, at the optimum level of image quality.

This function reproduces text using high pixel density, creating easy-to-read text.

[Copied Paper]

Tap this button to scan an original with the even density, which is printed out by the copier or printer, with the optimum image quality.

[Simple Binary]

Select this option to reduce the file size when scanning the original such as a contract or bar code in black and white.

Setting to [Simple Binary] synchronously changes [Color] to [Black].

This option is available when the file type is set to TIFF, PDF, or XPS.

[Background Removal]

Tap this button to scan a 2-sided original made of thin paper or an original with the colored background, with the optimum image quality.

• [Bleed Removal]: Select this option to prevent a back-side bleeding when printing a 2-sided original that is so thin that the contents of the back side would be scanned.

• [Paper Discoloration Adjustment]: Select this option to scan an original with a colored background such as a map.

[Background Removal Level]

Tap this button to adjust the density of the background color for an original with a colored background. Selecting [Auto] automatically determines the density of the background color, and scans an original at the optimum background density level.

[ON]/[OFF]

Select [ON] to specify Frame Erase.

[Frame]

Select this option to erase the four sides of the original to the same width.

In [Erase Amount], tap [+]/[-] for the inch area, tap [+]/[-] or Keypad for the centimeter area to specify the width of the area to be erased. To display the Keypad, tap the input area for the numeral.

[Top]/[Bottom]/[Left]/[Right]

Select this option to erase the four sides of the original to different widths.

Clear the [Frame] check box, select a side ([Top], [Bottom], [Left] or [Right]) and specify the width of the area in [Erase Amount] by tapping [+]/[-] for an inch area and by tapping [+]/[-] or the Keypad for a centimeter area. To display the Keypad, tap the input area for the numeral.

If you do not want to erase the side, cancel the setting for [Erase].