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Specifying a Destination

Selecting from address book

In [Address Book], select the destination registered on this machine.

You can send data by broadcast transmission if you select multiple destinations. You can also use broadcast transmission by combining different sending modes such as Fax TX and SMB Send.

For details on how to register a destination, refer to Here.

No.

Description

1

Narrow down destinations with the index specified for the registered destination. Using [Address] in combination further narrows down destinations.
The following keys can be used to narrow down destinations:

  • [All]: All address book entries registered on this machine are displayed.

  • [Favorite]: The destinations specified with [Favorite] as search text are displayed.

  • [etc]: Displays destinations for which the registered name of each begins with a character other than an alphabet character.

2

Switches the display of the registered destinations to the button or list view mode.

Listing enables sorting of the registrations by registration number, destination type or registration name.

3

Narrow down destinations by the type of the registered destination. Using also search text further narrows down destinations.

4

Expands the area when scrolling is required in the area where the registered destinations are displayed.

  • You can select the search text or destination type to be displayed at the top when [Address Book] is displayed (default: [Favorites]/[All]). For details, refer to Here.

  • You can select the list order of destinations to be displayed in [Address Book] between an order by registration number and by registration name (default: [Number Order]). For details, refer to Here.

  • You can select the default display of the [Address Book] between button images and listing (default: [One-Touch Button Layout]). For details, refer to Here.

  • You can specify whether to prohibit users from specifying more than one destination (for broadcasting) or not (default: [OFF]). For details, refer to Here.

  • You can specify whether the registered information for the selected destination is displayed every time the destination is selected from the destinations registered on this machine (default: [OFF]). Using this function helps to prevent wrong transmissions. For details, refer to Here.

Specifying a group destination

When you frequently send data by broadcast transmission, it is convenient to use a group destination that groups multiple destinations.

When a group destination is selected in [Address Book], select the destinations you want send data among the destinations registered in the group. If there is certain destination that you want to delete from sending data among the destinations registered in the group, tap [Select All], then tap the target destination to deselect.

For details on how to register a group, refer to Here.

Searching for destinations

If a large number of destinations are registered, search for a destination by registration name or fax number.

  1. Tap [Addr. Search] - [Search] - [Name Search] or [Address Search].

    • When searching for a destination by registration name, tap [Name Search].

    • When searching for a destination by fax number, tap [Address Search].

  2. Enter the text or number you want to search for, then tap [Search].

  3. Select the destination from the search result.

  • Select whether to distinguish between upper and lower case alphabet characters when searching for a destination (Default: [Differentiate]). You can also select whether to display the check box for switching between case-sensitive and case-indifferent search modes on the search screen (Default: [OFF]). For details, refer to Here.

Direct input

Select [Direct Input], tap [Fax], then enter a fax number.

For details, refer to Here.

  • You can register the destination that you have entered directly into the address book. For details, refer to Here.

  • If you tap the voice icon on the screen in the fax/scan mode, this machine reads out the operation procedure when you directly enter a fax number. For details, refer to Here.

  • You can select whether to have the user enter a fax number twice for direct entry of a fax number (Default: [OFF]). This is helpful to prevent a fax from being sent to an incorrect destination. For details, refer to Here.

  • You can specify whether to allow the user to directly enter a destination (default: [Allow All]). For details, refer to Here.

Selecting from the history

In [Job History], select a destination from the fax transmission history.

The history shows the latest five fax destinations. When necessary, multiple destinations can be selected from the history.

  • If a registered destination or a User Box is edited or if the Main Power Switch is turned off or on, history information is deleted.

Searching for a fax number from the LDAP server

When the LDAP server or Windows Server Active Directory is used, you can search for and select a fax number from the server.

  • To use the LDAP server or Active Directory to specify the destination, you must register the server on this machine. The registration procedure is explained using Web Connection. For details, refer to Here.

  1. Tap [Addr. Search] - [Search] - [Address Search (LDAP)] or [Adv. Search (LDAP)].

    • When searching using a single keyword, tap [Address Search (LDAP)].

    • When searching by combining keywords in different categories, tap [Adv. Search (LDAP)].

  2. Enter the keyword, then tap [Search].

  3. Select the destination from the search result.

Displaying the broadcast destination list

To display the broadcast destination list and check or delete the specified destinations, specify multiple destinations, then tap [No. of Address]. The list display location can be moved by dragging the top of the list.