Configuring the scan settings

Configuring the preview function display settings

Configure settings related to the preview function of classic style.

Select [System Settings] - [Preview Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Real time preview]

When using the real time preview function, set this option to ON (default: OFF).

Display a preview image for each page of an original when it is scanned in scan/fax mode. Each preview image shows the scanned original as is.

[Set key Initial display]

When setting the preview screen with setting keys displayed as the default, set this option to ON (default: OFF).

Printing a stamp on blank pages

Print date/time or stamp on blank pages inserted by the cover sheet or inter sheet function.

Select [System Settings] - [Blank Page Print Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Print Setting]

When printing the date/time or stamp specified by the stamp/page printing function on blank pages inserted by the cover sheet or insert sheet function, set this option to ON (default: OFF).

Even if ON is selected, the date/time and stamps are not printed on blank pages inserted with a specified page facing up using the Chapters function.

Configuring the default Compact PDF conversion setting

Select whether to give priority to either the image quality or speed when creating a compact PDF file.

Select [System Settings] - [Compact PDF Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Compact PDF Settings]

Select whether to give priority to either the image quality or speed when creating a compact PDF file (default: [Prioritize Quality]).

Setting the processing accuracy of Outline PDF

When you save data in the Outline PDF format, the text is extracted from the original and converted into a vector image. The following explains how to set the outline processing accuracy of images (figures).

Select [System Settings] - [Outline PDF Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Graphic Outlining]

Select the outline processing accuracy of images (graphics) when saving data in the Outline PDF format (default: [OFF]).

The outline processing accuracy is improved in the order of [LOW], [MIDDLE], and [HIGH]. If you select [OFF], outline processing is not performed.

Configuring the default searchable PDF conversion setting

Specify conditions to automatically specify a document name from the OCR character recognition result when creating a searchable PDF file using the searchable PDF function.

Select [System Settings] - [Searchable PDF Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Extract Document name automatically when Searchable PDF is selected]

To automatically specify a document name from the OCR character recognition result when creating a searchable PDF file, set this option to ON (default: ON).

  • [Maximum Length of Character Extraction]: Specify the maximum string length when automatically extracting an appropriate character string for a document name from the OCR character recognition result (default: [30 characters]).

  • [Document Name Confirmation Screen]: When displaying the confirmation screen of the document name that is automatically set from the OCR character recognition result, set this option to ON (default: OFF).

Tips

Specifying the default for [PDF Web Optimization]

Change the default of [PDF Web Optimization] that is set to create a PDF file using the scan function.

Select [System Settings] - [PDF Web Optimization Default Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[PDF Web Optimization Default Settings]

Change the default of [PDF Web Optimization] (default: [OFF]).

Tips

Specifying the default for [PDF/A]

Change the default of [PDF/A] that is set to create a PDF file using the scan function (default: [Disable]).

Select [System Settings] - [PDF/A Default Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[PDF/A]

Change the default of [PDF/A] (default: [Disable]).

Tips

Changing the default scan data file name

Change the default file name of scanned original data when saving it.

The file name is: "initial of the function" + "text to be added" + "date" + "sequential number" + "page number" + "file extension".

Select [System Settings] - [Scan File Name Settings] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Function Mode Initial]

Select whether to use an initial of the relevant function as a prefix for the file name (default: [Attach]). The following letters are used as prefixes for file name.

C: Copy

S: Scan/Fax, User Box

P: Print

[Supplementary File Name]

Select whether to add a device name or desired text to the file name (default: [Device Name]). To add desired text, enter it.

For the device name, use the name you specified by selecting [Machine Setting] - [Input Machine Address] - [Device Name].