Restricting available functions

Restricting available functions for each user

Installing user authentication allows you to restrict available functions for each user.

For example, you can set it up so that specific users can print, but other users can not print. Configuring settings according to the business requirements of users provides you with added security measures and reduced costs simultaneously.

Select [User Auth/Account Track] - [User Authentication Setting] - [User Registration] - [Edit] - [Function Permission] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Function

Description

[Copy]

Select whether to allow use of the copy function (default: [Full Color/Black]).

[Black Only] allows black and white copying only.

[Scan]

Select whether to allow use of the scan function (default: [Full Color/Black]).

[Black Only] allows scanning in black and white only.

[Save to External Memory]

Select whether to allow users to save files on a USB memory (default: OFF).

This option is available when saving files on a USB memory device is enabled on this machine.

[External Memory Document Scan]

Select whether to allow scanning of files from a USB memory device (default: OFF).

This option is available when scanning files from a USB memory device is enabled on this machine.

[Fax]

Select whether to allow use of the fax or network fax function (default: [Full Color/Black]).

[Black Only] allows black and white transmission only.

[Print]

Select whether to allow printing by the print function (default: [Full Color/Black]).

[Black Only] allows black and white printing only.

[User Box]

Select whether to allow use of files saved in the User Box (default: ON).

[TX Document Print]

Select whether to allow printing of scan transmission or fax transmission data (default: [Full Color/Black]).

[Black Only] allows black and white printing only.

If you select [Restrict], you cannot print transmission data during scan and fax transmissions. In addition, you cannot print transmission data saved in the following User Boxes. However, you can print data saved in a User Box from an external memory.

  • Scan transmission data in Public, Personal, and Group User Box

  • Fax transmission data in Bulletin Board User Box, Polling TX User Box, and Fax Retransmit User Box

[Manual Destination Input]

Select whether to allow the user to directly enter a destination (default: [Allow]).

[Allow Fax Only] allows direct input of a fax number only.

[Web Browser]

Select whether to allow use of the Web browser function (default: [Allow All]). This function is available when the Web browser function is enabled.

  • [File Upload]: Select whether to allow file uploading (default: ON).

  • [File Download]: Select whether to allow file downloading (default: ON).

[Biometric/IC Card Information Registration]

Select whether to allow registration of bio authentication information and IC card authentication information (default: OFF).

Tips

  • To use the external authentication server, user information is registered once you execute authentication. To restrict functions accessible by users, edit user information registered on this machine.

Restricting available functions by account track

Installing account track allows you to restrict available functions by account track.

For example, you can set it up so that specific accounts can print, but other accounts cannot print. Configuring settings according to the business requirements of accounts provides you with added security measures and reduced costs simultaneously.

Select [User Auth/Account Track] - [Account Track Settings] - [Account Track Registration] - [Edit] - [Function Permission] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Function

Description

[Copy]

Select whether to allow use of the copy function (default: [Full Color/Black]).

[Black Only] allows black and white copying only.

[Scan]

Select whether to allow use of the scan function (default: [Full Color/Black]).

[Black Only] allows scanning in black and white only.

[Fax]

Select whether to allow use of the fax or network fax function (default: [Full Color/Black]).

[Black Only] allows black and white transmission only.

[Print]

Select whether to allow printing by the print function (default: [Full Color/Black]).

[Black Only] allows black and white printing only.

[TX Document Print]

Select whether to allow printing of scan transmission or fax transmission data (default: [Full Color/Black]).

[Black Only] allows black and white printing only.

If you select [Restrict], you cannot print transmission data during scan and fax transmissions. In addition, you cannot print transmission data saved in the following User Boxes. However, you can print data saved in a User Box from an external memory.

  • Scan transmission data in Public, Personal, and Group User Box

  • Fax transmission data in Bulletin Board User Box, Polling TX User Box, and Fax Retransmit User Box

Configuring the default settings of the functions available for users of external server authentication

Specify the default function permission applied to users when an external authentication server is used.

Functions available to users who log in to this machine for the first time are limited according to the settings configured here.

Select [User Auth/Account Track] - [User Authentication Setting] - [Default Function Permission] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), then configure the default function permission setting when using an external authentication server.

Tips

  • To use the external authentication server, user information is registered once you execute authentication. To restrict functions accessible by users, edit user information registered on this machine.