Configuring the Internet fax environment

Setting flow

Internet fax is a function used to send and receive fax via enterprise network and Internet. Internet fax is sent or received via E-mail. The same network as computer network is used for fax transmission. Therefore, you can send and receive faxes without having to worry about high communication costs to distant locations or to send a large number of pages.

Since this machine supports SSL/TLS encryption, and POP before SMTP authentication, security can be assured.

When the LDAP server or Active Directory is used for user management, you can search for or specify an E-mail address from the server.

When using Internet Fax, follow the below procedure to configure the settings.

preconditionTo use the Internet Fax function, ask your service representative to configure settings. For details, contact your service representative.

  1. Configuring network settings of this machine ( [Network Settings] )

  2. Configure basic settings for sending and receiving an Internet fax ( [Configure basic settings for sending and receiving an Internet fax] )

  3. Configuring settings to suit your environment

    supplementary explanationChecking a fax reception ( [Checking a fax reception] )

    supplementary explanationSpecifying the reception ability of this machine ( [Specifying the reception ability of this machine] )

    supplementary explanationSpecifying the default compression type for transmission in black and white ( [Specifying the default compression type for transmission in black and white] )

    supplementary explanationConfiguring default compression type setting for transmission in color ( [Configuring default compression type setting for transmission in color] )

    supplementary explanationEstablishing SSL/TLS communication ( [Using an SSL/TLS communication] )

    supplementary explanationUsing SMTP authentication ( [Using SMTP authentication] )

    supplementary explanationUsing POP before SMTP authentication ( [Using the POP before SMTP authentication] )

Tips

  • To send to another company product, do not use SSL/TLS. Using SSL/TLS results in a sending error.

Configure basic settings for sending and receiving an Internet fax

Configure the settings to use the Internet fax function.

  1. Select [Network] - [Network Fax Setting] - [Network Fax Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [I-Fax Function Setting]

    When using Internet Fax, set this option to ON (default: OFF).

  2. Select [System Settings] - [Machine Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [Input Machine Address]

    Register the device name and E-mail address of this machine.

    • [Device Name]: Enter the name of this machine (using up to 80 characters). The file name automatically assigned in scanning and sending incorporates the name specified for [Device Name].

    • [E-mail Address]: Enter the E-mail address of this machine (using up to 320 characters, excluding spaces). To use the Internet fax function or E-mail RX print function, it settings are required.

  3. Select [Fax Settings] - [Header Information] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [Default]

    Select the default setting for the sender name.

    The sender name, which is specified by default, is automatically added when a fax is sent.

    [Sender Name]

    Displays registered sender names.

    [Edit]

    You can register up to 20 sender names.

    Use this option to use different sender names depending on the destination.

    • [No.]: Displays the registration number.

    • [Sender Name]: Enter the sender name (using up to 30 characters).

    [Delete]

    Deletes the registered sender name.

  4. Select [Network] - [E-mail Setting] - [E-mail TX (SMTP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [E-mail TX Setting]

    When sending E-mails from this machine, set this option to ON (default: ON).

    [E-Mail Send]

    When using Internet Fax, set this option to ON (default: ON).

    [SMTP Server Address]

    Enter the address of the E-mail server (SMTP). Use one of the following formats.

    • Example to enter the host name: "host.example.com"

    • Example to enter the IP address (IPv4): "192.168.1.1"

    • Example to enter the IP address (IPv6): "fe80::220:6bff:fe10:2f16"

    [Port No.]

    If necessary, change the port number of the E-mail server (SMTP) (default: [25]).

    [Connection Timeout]

    If necessary, change the time-out time to limit a communication with the E-mail server (SMTP) (default: [60] sec.).

    [Server load reduction transmission method]

    Select the sending method to reduce the load of the E-mail server (SMTP) (default: [OFF]).

    • [Binary Division]: Divides an E-mail with the specified size. [Binary division Size]: Enter the size to divide an E-mail.

    • [Stop Scan TX when maximum limit is exceeded]: Stops sending an E-mail when its size exceeds the specified maximum value. When specifying the maximum value, select [Limit] in [Max Mail Size], then enter the maximum E-mail size allowable for the E-mail server (SMTP) in [Server Capacity limit].

    • [Scan TX by Download URL method only when maximum limit is exceeded]: Notifies the E-mail address specified as the destination of the download URL without attaching files when the E-mail size exceeds the specified maximum value. When specifying the maximum value, select [Limit] in [Max Mail Size], then enter the maximum E-mail size allowable for the E-mail server (SMTP) in [Server Capacity limit].

    • [Always Scan TX by Download URL method]: Notifies the E-mail address specified as the destination of the download URL without attaching files.

  5. Select [Network] - [E-mail Setting] - [E-mail RX (POP)] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

    Setting

    Description

    [E-mail RX Setting]

    When receiving E-mails on this machine, set this option to ON (default: ON).

    [POP Server Address]

    Enter the address of your E-mail server (POP). Use one of the following formats.

    • Example to enter the host name: "host.example.com"

    • Example to enter the IP address (IPv4): "192.168.1.1"

    • Example to enter the IP address (IPv6): "fe80::220:6bff:fe10:2f16"

    [Login Name]

    Enter the login name used for POP authentication (using up to 63 characters).

    [Password]

    Enter the password for POP authentication (using up to 15 characters).

    [Connection Timeout]

    If necessary, change the time-out time to limit a communication with the E-mail server (POP) (default: [30] sec.).

    [Port No.]

    If necessary, change the port number of the E-mail server (POP) (default: [110]).

    [Check for New Messages]

    When periodically connecting to the E-mail server (POP) to check whether E-mails arrive or not, set this option to ON (default: ON).

    • [Polling Interval]: Specify an interval to check whether E-mails arrive or not (default: [15] min.).

Checking a fax reception

Configure settings for Internet fax reception confirmation (MDN/DSN).

Select [Fax Settings] - [Network Fax Setting] - [I-Fax Advanced Setting] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[MDN Request]

When requesting the sender to confirm a fax reception (MDN Request), set this option to ON (default: ON).

The recipient machine returns a response message upon reception of a fax, so that you can check that the fax is successfully received by the destination.

Also, by receiving a response message from the destination, you can obtain the reception capability information of the destination. When new response message is received from a destination registered in the address book, the capability information is overwritten with new one.

[DSN Request]

When requesting the destination E-mail server to check a fax arrival (DSN request), set this option to ON (default: OFF).

When [MDN Request] is set to ON, priority is given to the MDN request.

[MDN Response]

To return a response message when the machine receives an MDN request, set this option to ON (default: ON).

[MDN/DSN Response Monitoring Setting]

To specify the waiting time for a response from the destination after a MDN request or DSN request is sent by this machine, set this option to ON.

  • [Monitoring Time]: Change the waiting time for a response from the destination (default: [24 Time]). If a response message is received after the specified wait period has elapsed, the machine ignores the message.

[Maximum Resolution]

If necessary, switch the maximum resolution that this machine can support (default: [Ultra Fine]).

[Add Content-Type Information]

To add Content-Type information to an Internet fax when sending it, set this option to ON (default: OFF).

If ON is selected, "application=faxbw" is added to the Content-Type header of MIME as a sub type.

Specifying the reception ability of this machine

Specify the Internet fax receiving ability of this machine. The peer is notified of the specified receiving ability by a response to an MDN request received on this machine.

Select [Fax Settings] - [Network Fax Setting] - [Internet Fax RX Ability] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Compression Type]

Change the compression type of a fax job the machine can receive.

[Paper Size]

Change the paper size for a fax job the machine can receive.

[Fax Resolution]

Change the resolution of a fax job the machine can receive.

Specifying the default compression type for transmission in black and white

Change the default compression type to send image data in black and white.

Select [Fax Settings] - [Network Fax Setting] - [Black Compression Level] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Black Compression Level]

Change the default compression type to send image data in black and white (default: [MMR]).

  • [MMR]: The data size is the smallest.

  • [MR]: The data size is intermediate between [MH] and [MMR].

  • [MH]: The data size is larger than [MMR].

Configuring default compression type setting for transmission in color

Change the default compression type to send image data in full color or gray scale.

Select [Fax Settings] - [Network Fax Setting] - [Color/Grayscale Multi-Value Compression Method] in administrator mode of Web Connection (or in [Utility] - [Administrator] of this machine), and configure the following settings.

Setting

Description

[Color/Grayscale Multi-Value Compression Method]

Change the default compression type to send image data in full color or gray scale (default: [JPEG (Color)]).

  • [JPEG (Color)]: Compresses image data in color JPEG format.

  • [JPEG (Gray Scale)]: Compresses image data in black and white JPEG format.

  • [Unset]: Compress data according to the compression type specified in [Black Compression Level]. You cannot send data in color or gray scale. Whichever file format you specify, data is converted to the TIFF format.