HomeScanSending the download URL to your address (Scan to URL)

Sending the download URL to your address (Scan to URL)

Scan to URL

If you select the [URL] key displayed on the [Address Book] screen, you can send the URL to download the original data scanned on this machine, to your E-mail address by E-mail. When you log in to this machine that provides user authentication, the [URL] key appears on the [Address Book] screen. The [URL] key has the login user's E-mail address registered. The scanned original data is saved in a User Box on this machine without being attached to an E-mail during the pre-specified period, so data can be acquired regardless of the transmission capacity limit of the E-mail server.

Operations required to use this function (for the administrator)

Register an E-mail address in the user's registration information. Also, check that the Scan to URL function is enabled.

How to configure the setting is explained using Web Connection. For details, refer to Here.

  • If Active Directory is used as an authentication server, register the user's E-mail address in Active Directory.

Operation flow

  1. Load the original.

  2. Enter user information, and log in to this machine.

    • For details on how to log in, refer to Here.

  3. Tap [Scan/Fax].

  4. Select [URL].

    • When [URL] is selected as the sending destination, you cannot specify another destination simultaneously.

  5. Configure Scan option settings as necessary.

  6. Press the Start key.

    • If necessary, tap [Check Setting] before sending, and check the specified destination and settings.

    • To redo operations for specifying destinations or option settings, press the Reset key.

    Transmission begins.

    • If you press the Stop key while scanning an original, the scanning process stops, and a list of stopped jobs appears. To cancel scanning of the original, delete inactive jobs from the list.

  • When you specify the E-mail address to send data, you can switch whether to send the E-mail with files attached, or to notify the recipient of the URL where the relevant files can be downloaded from without actually attaching files, depending on the size of the files to be sent. Specify the E-mail sending method in [Server Capacity Reduction Send Method]. For details, refer to Here.

  • When the download URL is notified to the normal E-mail address, you can simultaneously specify another destination and send data.