Attaching Authentication Information
Printing when authentication is set
When printing a document in an environment where user authentication or account track is employed, you need to send the authentication information (user name and password) to this machine to execute printing. This requirement limits the users who can use this machine, preventing unauthorized use by a third party.
When this machine receives a print job from a user who is not allowed to print or a print job without authentication information, this machine automatically discards the job.
Tips
A print job without authentication information is a print job that is sent without correctly configuring the User Authentication/Account Track setting using the printer driver even though the User Authentication/Account Track setting is configured on this machine.
If [Print] in [Output Method:] is selected while the [User Authentication]/[Account Track] check box is cleared on the [Output Method] window of the printer driver, the print job is considered as a print job without authentication information.
Related setting (for the administrator)- You can specify the action that this machine takes when it receives a print job without authentication information (Default: [Restrict]). If printing is allowed, the unregistered user or account can execute printing even despite the intention of the administrator. If there is any problem on security or management, you should not change the initial settings. For details, refer to [Print without Authentication] .
Reference- When printing a highly confidential document in an environment where user authentication or account track is employed, using the ID & Print function enables high security printing. For details, refer to [Printing at the Same Time as Authentication (ID&Print) ] .
- If the quick authentication is installed, you can start printing by authentication with only the user name but without password entry. How to configure the setting is explained using Web Connection. For details, refer to [Printing without password (Quick authentication)] .
How to print from the computer
In the [Output Method] window, select the [User Authentication] check box (and the [Account Track] check box).
When user authentication is enabled, select [Recipient User], enter the user name and password, then click [OK].
When this machine is accessible to public users (unregistered users), selecting [Public User] enables you to execute printing without entering the user name and password.When an external authentication server is used, click [User Authentication Server Setting...], then select the authentication method and authentication server. To perform MFP authentication when external server authentication is used together, specify the MFP as an authentication server.
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same user name and password, selecting this check box eliminates the need for entering them each time.If account track is enabled, enter the account name and password, then click [OK].
When the [Save Settings] check box is selected, the settings are saved. When the [Do not show this window when setting] check box is selected, this dialog box is not displayed next time. If you always use the same account name and password, selecting this check box eliminates the need for entering them each time.Execute printing.
Printing starts successfully when the authentication information is judged correct.
Related setting (for the administrator)- If [ID & Print] is set to [ON] in [ID & Print Settings], a print job is considered as an ID & Print job even if [Output Method] is set to [Print] for the printer driver (default: [OFF]). For details on [ID & Print Settings], refer to [ID & Print Settings] .