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Notifying of the machine status via E-mail

Overview

If a warning such as paper addition, toner replacement, or paper jam occurs on this machine, it can be sent to a registered E-mail address.

To send the machine status via E-mail, follow the below procedure to configure the settings.

  1. Configure settings for connecting to the network such as setting of the IP address of this machine

    • For details on configuring the setting, refer to Here.

  2. Configure the environment to use the Scan to E-mail function

    • For details on configuring the setting, refer to Here.

    • In the administrator mode, select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and set [E-mail Notification] to [ON].

  3. Configure the machine status notification settings

    • For details on configuring the setting, refer to Here.

Configuring the machine status notification settings

Register destination E-mail addresses. Up to 10 destination E-mail addresses can be registered. Also select warnings to send a notification when any of them occurs.

In the administrator mode, select [Maintenance] - [Status Notification Setting] - [E-mail Address] - [Edit], then configure the following settings.

Settings

Description

[Notification Address]

Enter the E-mail address of the destination with 320 characters, excluding spaces.

[Replenish Paper Tray]

Select this check box to send a notification when paper on tray runs out.

[JAM]

Select this check box to send a notification when paper jam occurs.

[PM Call]

Select this check box to send a notification when periodic inspection is required.

[Replace Staples]

Select this check box to send a notification when staples run out.

[Replenish Toner]

Select this check box to send a notification when toner runs out.

[Finisher Tray Full]

Select this check box to send a notification when the finisher tray is full.

[Service Call]

Select this check box to send a notification when a service call occurs.

[Job Finished]

Select this check box to send a notification when a job is completed.

[Hole-Punch Scrap Box Full]

Select this check box to send a notification when hole-punch scrap must be removed.

[Waste Toner Box Full]

Select this check box to send a notification when the waste toner box must be replaced.

[Drum Unit Life]

Select this check box to send a notification when the drum unit must be replaced.

[Developing Unit Life]

Select this check box to send a notification when the developing unit must be replaced.

[Fusing Unit Yield]

Select this check box to send a notification when the finishing unit must be replaced.

[Transfer Roller Yield]

Select this check box to send a notification when the transfer roller unit must be replaced.

[Ozone Filter Yield]

Select this check box to send a notification when replacing the ozone filter.