Home>Fax>Specifying a destination

Fax

Specifying a destination

Selecting from address book

In [Address Book], select the destination registered on this machine.

You can send data by broadcast transmission if you select multiple destinations. You can also use broadcast transmission by combining different sending modes such as Fax TX and SMB Send.

For details on how to register a destination, refer to Here.

No.Description
1
Narrow down destinations with the search text specified for the registered destination. Using [Add. Type] in combination further narrows down destinations.
The following keys can be used to narrow down destinations:
  • [All]: All address book entries registered on this machine are displayed.
  • [Favorite]: The destinations specified with [Favorites] as search text are displayed.
  • [etc]: Displays the destinations whose initial character is not an alphabet character and whose character is not set for search.
2
Switch the registered destination display to button images or listing.
Listing enables sorting of the registrations by registration number, destination type or registra-tion name.
3
Narrow down destinations by the type of the registered destination. Using also search text fur-ther narrows down destinations.
Related setting
  • You can select the index or destination type to be displayed at the top when [Address Book] is displayed (Default: [Favorites]/[All]). For details, refer to Here ([Address Book Index Default]).
  • You can select the list order of destinations to be displayed in [Address Book] between an order by registration number and by registration name (Default: [Number Order]). For details, refer to Here([Default Address Sort Method]).
  • You can select the default display of the [Address Book] between button images and listing (Default: [One-Touch Button Layout]). For details, refer to Here ([Default Address Display Method]).
Related setting (for the administrator)
  • You can select whether to prohibit users from specifying more than one destination (for broadcasting) or not (Default: [OFF]). For details, refer to Here.

Specifying a group destination

When you frequently send data by broadcast transmission, it is convenient to use a group destination that groups multiple destinations.

When a group destination is selected in [Address Book], select the destinations you want send data among the destinations registered in the group. If there is certain destination that you want to delete from sending data among the destinations registered in the group, tap [Select All], then tap the target destination to deselect.

For details on how to register a group destination, refer to Here.

Searching for a destination

If a large number of destinations are registered, search for a destination by registration name or fax number.

  1. Tap [Addr. Search] - [Search] - [Name Search] or [Address Search].
    • When searching for a destination by registration name, tap [Name Search].
    • When searching for a destination by fax number, tap [Address Search].
  2. Enter the text or number you want to search for, then tap [Search].
    • Using [Name Search]
    • Using [Address Search]
  3. Select the destination from the search result.
Related setting
  • Select whether to distinguish between upper and lower case alphabet characters when searching for a destination (Default: [Differentiate]). You can also select whether to display the check box for switching between case-sensitive and case-indifferent search modes on the search screen (Default: [OFF]). For details, refer to Here.

Direct input

Select [Direct Input], tap [Fax], then enter a fax number.

For details, refer to Here.

Reference
  • You can register the destination that you have entered directly into the address book. For details, refer to Here.
Related setting (for the administrator)
  • You can select whether to have the user enter a fax number twice for direct entry of a fax number (Default: [OFF]). This is helpful to prevent a fax from being sent to the wrong destination. For details, refer to Here.
  • You can select whether to allow the user to directly enter destinations (Default: [Allow All]). For details, refer to Here.

Selecting from the history

In [Job History], select a destination from the fax transmission history.

The history shows the latest five fax destinations. When necessary, multiple destinations can be selected from the history.

Tips
  • If a registered destination or a User Box is edited or if the Main Power Switch is turned off or on, history information is deleted.

Searching for a fax number from the LDAP server

When the LDAP server or Windows Server Active Directory is used, you can search for and select a fax number from the server.

There are two ways to search: Use [LDAP Search] in which a fax number is searched by a single keyword and use [Adv. Search(LDAP)] in which a fax number is searched by a combination of keywords of different categories.

  • To use the LDAP server or Active Directory to specify the destination, you must register the server on this machine. The registration procedure is explained using Web Connection. For details, refer to Here.
  1. Tap [Addr. Search] - [Search] - [LDAP Search] or [Adv. Search(LDAP)].
  2. Enter the keyword, then tap [Search].
    • Using [LDAP Search]
    • Using [Adv. Search(LDAP)]
  3. Select the destination from the search result.