HomeWeb Management ToolAssociating with the fax server

Associating with the fax server

Overview

When using a fax server, you can configure the server for registering and using applications.

When using the fax server communicates in the E-mail format, you can configure settings to automatically add a prefix and suffix to a destination number.

You can view and operate the registered application from the Control Panel of this machine. However, the following conditions must be satisfied:

  • The optional Fax Kit is not installed

  • The Internet fax function is disabled

Registering applications

Register applications and configure a server for using the application.

  • This setting is not available when the optional Fax Kit is installed.

  1. In the administrator mode, select [Store Address] - [Application Registration] to select the location where you wish to register applications, and click [Registration/Edit].

  2. Select [Use application template] and select a template to be used.

    • If you do not use a template, select [Not use application template].

    • For details on template that can be used on this machine, refer to Here.

  3. Click [Next].

  4. Register applications and configure the server settings, then click [Next].

    Settings

    Description

    [Application Setting]

    Configure an application to be registered.

    [Application Name]

    Enter the application name (using up to 16 characters).

    [Server Setting]

    Configure a server for using the application

    [Host Address]

    Enter the host address of the server for using the application (using up to 15 characters, including a period).

    [File Path]

    Enter the destination file path (using up to 96 characters).

    [User ID]

    Enter the user ID used to log in to the server (using up to 47 characters).

    [Password]

    Enter the password of the user name you entered into [User ID] (using up to 31 characters).

    [anonymous]

    When authentication is not required in the destination server, select [ON].

    [PASV Mode]

    When the PASV mode is used in your environment, select [ON].

    [Proxy]

    When a proxy server is used in your environment, select [ON].

    [Port No.]

    If necessary, change the port number.

    Normally, you can use the original port number.

  5. Select a custom item you wish to configure, and click [Edit].

  6. In the [Function Setting] page of the selected custom item, configure the following settings.

    Settings

    Description

    [Button Name]

    Enter the button name (using up to 16 characters).

    [Function Name]

    Select a function name.

    [Message on Panel]

    Enter the name to be displayed on the Touch Panel (using up to 32 characters).

    [Display Method]

    Select a method to display on the Touch Panel.

    [Default Value]

    Enter the default value. The number of characters that can be entered differs depending on the function selected in [Function Name].

    To hide the default value, select the [Input string shown as ****] check box.

    [Keyboard Type]

    Select a keyboard type displayed on the Touch Panel.

    [Options]

    Set the option according to the function selected in [Function Name].

  7. Click [OK].

Application setting templates

Web Connection provides the following templates. Each template provides different custom items predefined for each application.

[WalkUp Fax]

[No.]

[Button Name]

[Function Name]

[Keyboard Type]

[initial value]

[Options]

1

[Sender Name (CS)]

[Name]

[ASCII]

[Walkup]

-

2

[Fax Number (CS)]

[PersonalFaxNumber]

[ASCII]

-

-

3

[TEL Number (CS)]

[PersonalVoiceNumber]

[ASCII]

-

-

4

[Subject]

[Subject]

[ASCII]

-

-

5

[Billing Code 1]

[BillingCode1]

[ASCII]

-

-

6

[Billing Code 2]

[BillingCode2]

[ASCII]

-

-

[Fax with Account]

[No.]

[Button Name]

[Function Name]

[Keyboard Type]

[initial value]

[Options]

1

[User ID]

[ID]

[ASCII]

[Walkup]

-

2

[Sender Name (CS)]

[Name]

[ASCII]

-

-

3

[Password]

[Password]

[ASCII]

-

-

4

[Password Auth#]

[Authentication]

-

-

[None]

5

[Subject]

[Subject]

[ASCII]

-

-

6

[Billing Code 1]

[BillingCode1]

[ASCII]

-

-

7

[Billing Code 2]

[BillingCode2]

[ASCII]

-

-

8

[CoverSheet Type]

[CoverSheet]

-

-

-

9

[Hold For Preview]

[HoldForPreview]

-

-

[No]

[Secure Docs]

[No.]

[Button Name]

[Function Name]

[Keyboard Type]

[initial value]

[Options]

1

[User ID]

[ID]

[ASCII]

[Walkup]

-

2

[Password]

[Password]

[ASCII]

-

-

3

[Password Auth#]

[Authentication]

-

-

[None]

4

[Delivery Method]

[Delivery]

-

-

[Secure]

5

[Subject]

[Subject]

[ASCII]

-

-

6

[Billing Code 1]

[BillingCode1]

[ASCII]

-

-

7

[Billing Code 2]

[BillingCode2]

[ASCII]

-

-

8

[CoverSheet Type]

[CoverSheet]

-

-

-

9

[Document PW]

[DocumentPassword]

[ASCII]

-

-

[Certified Delivery]

[No.]

[Button Name]

[Function Name]

[Keyboard Type]

[initial value]

[Options]

1

[User ID]

[ID]

[ASCII]

[Walkup]

-

2

[Password]

[Password]

[ASCII]

-

-

3

[Password Auth#]

[Authentication]

-

-

[None]

4

[Delivery Method]

[Delivery]

-

-

[Certified]

5

[Subject]

[Subject]

[ASCII]

-

-

6

[Billing Code 1]

[BillingCode1]

[ASCII]

-

-

7

[Billing Code 2]

[BillingCode2]

[ASCII]

-

-

8

[CoverSheet Type]

[CoverSheet]

-

-

-

9

[Document PW]

[DocumentPassword]

[ASCII]

-

-

Associating with the fax server communicating in E-Mail format

When using a fax server that communicates in the E-mail format, a prefix and a suffix can be automatically added to the destination number.

In the administrator mode, select [System Settings] - [System Connection Setting], then configure the following settings.

Settings

Description

[Prefix/Suffix Automatic Setting]

Select whether to automatically add a prefix and suffix to a destination number.

If [ON] is selected, characters set in registration No.1 are automatically added in the administrator mode [Store Address] - [Prefix/Suffix].

[OFF] is specified by default.

If [Prefix/Suffix Automatic Setting] is set to [ON], the following restrictions will be applied:

  • The [Fax Settings] are not available in the administrator mode (excluding [Destination Check Display Function], [Confirm Address (TX)], [Confirm Address (Register)], and [PC-Fax Permission Setting]).

  • [Store Address] - [Application Registration] is not available in the administrator mode.

  • Bulletin Board User Box, Polling TX User Box, Compulsory Memory RX User Box, and Re-Transmission User Box are not available.

  • Bulletin Board User Box and Relay User Box cannot be registered.

  • Confidential RX is not available.

  • The [Off-Hook] key is not available.

  • You cannot configure [Fax Header Settings], [Line Setting], [Quick Memory TX], [Polling TX], [Polling RX], [Timer TX], [Password TX], and [F-Code TX] in the Scan/Fax mode.

  • The network fax function is not available.

  • [Outside], [Tone], [Pause], [-], and [Line Settings] are not available when registering a fax destination in the address book.

  • You cannot print an activity report, TX report, and RX report from the job display screen of the Control Panel.

  • Numbers excluding a prefix and suffix are displayed in job history.

  • Send job types are handled as E-mail.

  • The Fax TX in the counter is not updated.