Optional Settings before File Transfer

Change the file resolution ([Resolution])

You can change the resolution, used for file storage in the User Box, and transfer file at a different resolution.

Settings

Description

[Scan Resolution]

Select the resolution to be used for scanning and sending of the original.

To use E-mail TX, SMB TX, FTP TX, or WebDAV TX, the following resolution is selected for sending.

  • [Settings when saving]: Select this option to send the document in the same resolution as used for saving.

  • [200 by 200 dpi]: Select this option to send the document in the standard resolution.

  • [300 by 300 dpi]: Select this option to send the document in a higher resolution than the normal resolution.

  • [400 by 400 dpi]: Select this option to send the document containing small characters and drawings.

  • [600 by 600 dpi]: Select this option to convert the original to a file of the largest possible size. Use this option to scan a file such as a full color photo to have a fine image quality level.

[Fax Resolution]*

Select the resolution of the original for sending a fax.

To use Fax TX, Internet Fax, or IP Address Fax, send the original in the following resolution.

  • [Settings when saving]: Select this option to send the document in the same resolution as used for saving.

  • [Normal]: Select this option to scan an original that does not require a fine image quality level, or to send a large number of originals in a short time.

  • [Fine]: Select this option to send the document in the normal resolution.

  • [Super Fine]: Select this option to send a file containing small characters or drawings.

  • [Ultra Fine]: Select this option to send a file that requires a fine image quality level.

*[Fax Resolution] is displayed when a file is sent from a User Box.

Tips

  • If the resolution is high, a large amount of information is scanned and the transmission time increases. When you use the E-mail TX or Internet Fax, make sure that the data capacity is not restricted.

Change the file color ([Color])

You can change the color mode settings, used for file storage in the User Box, and send the file in new color.

Settings

Description

[Use Existing Color Setting]

Sends a file in the same color mode as used during storage.

[Full Color]

Sends a file in full colors regardless of the mode selected for saving.

Select this option to send color files and color photos.

[Gray Scale]

Sends a file in gray scale regardless of the mode selected for saving. Use this option to send an original that has many halftone images such as black and white photos.

[Black]

Sends the file in black or white without using neutral colors between black and white.

Use this option to send an original that has clear boundaries between black and white (for example, a line drawing).

Change a file type ([File Type])

You can change the type of file, used for storage in the User Box, and transfer the file in new format.

The available file types are PDF, TIFF, JPEG, XPS, PPTX, DOCX, XLSX, Compact PDF, Compact XPS, and other types. You should use the password encrypted PDF file format to store important files.

Settings

Description

[File Type]

Select the file type to be saved from the following:

  • [PDF]: A type available in most operating systems, which allows you to assign a password to a file or encrypt a file. Important original data should be saved as a PDF file.

  • [Compact PDF]*1: Used to send a file with a smaller file size than the normal PDF type. We recommend this format when you want to reduce file size to enable sending by E-mail etc.

  • [TIFF]: This is one kind of versatile image formats. TIFF format supports multiple pages, in which multi-page documents can be saved as single file.

  • [JPEG]*1: A file format widely used in digital cameras. Suitable for saving photo data. JPEG format does not support the saving of multiple pages as a single file.

  • [XPS]: A new image file format introduced in Windows Vista.

  • [Compact XPS]*1: Used to send a file with a smaller file size than the normal XPS type.

  • [PPTX]*1: Extension of an XML-base file that is created in PowerPoint of Microsoft Office 2007 or later.

  • [DOCX]*1: Extension of an XML-base file that is created using Word of Microsoft Office 2007 or later.

  • [XLSX]*1: Extension of an XML-base file that is created using Excel of Microsoft Office 2007 or later.

[Page Setting]

Select a filing page unit when an original consists of multiple pages.

  • [Multi Page]: Select this check box to convert all pages to a single file. However, if [File Type] is set to [JPEG], you cannot select [Multi Page].

  • [Page Separation]*2: Select this check box to divide a file into a specified number of pages for transmission using E-mail, SMB, or FTP transmission. For example, if you enter "2" to scan 10 original pages, they are separated into five files.

For E-mail, SMB, or FTP transmission of the files saved with Page Separation specified, [Page Separation] is enabled, and the number of pages specified at saving is applied. If necessary, the setting can be changed to [Multi Page].

[E-mail Attachment Method]*2

You can select the E-mail attachment method when [Page Setting] is set to [Page Separation].

  • [All Files Sent as 1 E-mail]: Attach all files to one E-mail.

  • [1 File per E-Mail]: Attach one file to one E-mail.

[PDF Detail Setting]*3

If [PDF] or [Compact PDF] is selected for file format, you can configure the PDF option settings.

[PDF Detail Setting] allows the following settings.

Settings

Description

[Encryption]

Select [ON] to encrypt a file.

  • [Password]: Enter the password to restrict access to the file. Create a PDF file that is accessible by specific users who know the password.

  • [Permissions Password]: To specify permissions for printing and editing a PDF file, enter an authorization password.

  • [Encryption Level]: When specifying permissions for a PDF file, select an encryption level according to the security level that you want to specify.
    If you select [High Level], you can specify permissions in more detail.

  • [Printing Allowed]: Select whether to allow users to print PDF files.
    If [Encryption Level] is set to [High Level], you can permit printing of PDF files only in low resolution ([Low Resolution]).

  • [Copy Contents]: Select whether to allow users to copy text and image from PDF files.

  • [Changes Allowed]: Select the content of PDF for which modification is permitted.
    If [Encryption Level] is set to [High Level], you can select the contents to be permitted in more detail.

[Digital Signature]

Select [ON] to add a digital signature (certificate) of this machine to a PDF file, and select [SHA1] or [SHA256] as the encryption level of the signature.

You can certify the author of a PDF, and prevent forgery or unauthorized modification.

This function is enabled when a certification is registered on this machine.

[Stamp Composition]

Specify this option to print date/time, page number, and header/footer on a PDF.

Select [Text] if you want to embed the text to be printed on a PDF as text. If you select [Image], the text will be embedded as an image.

[Outline PDF]

Set this option to send file in compact PDF format.

The text is extracted from the file and converted into a vector image.

*1[Compact PDF], [JPEG], [Compact XPS], [PPTX], [DOCX], or [XLSX] is displayed when a file is sent from a User Box or Annotation User Box.

*2[Page Separation] or [E-mail Attachment Method] is displayed when a file is sent from the User Box or Memory RX User Box.

*3 When a file is sent from the Memory RX User Box, only the following functions are available.
If the PDF processing function is enabled, you can configure [PDF Web Optimization] and [PDF/A]. For details on [PDF Web Optimization], refer to [PDF Linearization] . For details on [PDF/A], refer to [Creating a PDF File Based on PDF/A] .
If the searchable PDF function is enabled, you can configure [Searchable PDF]. For details on the Searchable PDF function, refer to [Creating a Searchable PDF File] .

Tips

  • To specify DOCX or XLSX for the file type, the optional Extension Memory and i-Option LK-110 v2 are required.

  • The file types, XPS, Compact XPS, and PPTX, are available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled.

  • The optional Extension Memory and i-Option LK-110 v2 are required to send data saved in a User Box from a computer in the compact PDF or compact XPS format.

  • Even if the optional Extension Memory and i-Option LK-110 v2 have not been installed, data saved in a User Box from this machine can be sent as long as it is in the compact PDF or compact XPS format.

  • bizhub C658/C558/C458 provides Extension Memory as standard.

Changing a file or a subject ([File Name/Subject Name/Other])

You can rename a file to be transferred.

When sending an e-mail, correct its subject and text if necessary.

Settings

Description

[File Name]

You can change the file name that was set when saved in the User Box if necessary.

[Subject]

If necessary, change the subject of the E-mail. If fixed subject phrases are registered, you can select a subject from those registered.

[From]

If necessary, change the sender E-mail address.

In normal circumstances, the E-mail address of the administrator is used as sender E-mail address.

If user authentication is installed on this machine, the E-mail address of the login user is used as sender E-mail address.

[Body]

If necessary, change the message text of the E-mail. If fixed message text phrase is registered, you can select message text from those registered.

Tips

  • The following characters may be garbled depending on the destination environment; therefore, we recommend that you do not use them in a file name.
    < > : * ? " / \ |

Adding the date and time ([Date/Time])

Set a stamp position and format, and add the file transmission date and time.

The date and time can be printed either on all pages or only on the first page.

Settings

Description

[ON]/[OFF]

Select [ON] to print the date/time.

[Date Format]

Select the date/time format.

[Time Format]

Select the time format. If you do not want to print time, select [OFF].

[Pages]

Select the range of pages to print.

[Text Details]

If necessary, select the print size, font, and text color.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

Tips

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Adding the page number ([Page Number])

Select the stamping position and format, and add page and chapter numbers.

Page and chapter numbers are printed on all pages.

Settings

Description

[ON]/[OFF]

Select [ON] to print page numbers.

[Page Number Type]

Select the format of the page number.

[Starting Page Number]

Enter the starting page number to be printed on the first page using Keypad. To display the Keypad, tap the input area for the numeral. For example, to print page numbers from the third page of the file, enter "-1". The first page of the file is counted as "-1", the second page as "0", and the third page is counted as "1". In [Starting Page Number], a page number is printed on pages 1 and later. If "2" is entered, page numbers are printed from the first page of the file as "2, 3", etc. in order. "-" (minus sign) changes to + each time you tap [*].

[Starting Chapter Number]

Enter the starting chapter number if an original is divided into chapters, and you want to print chapter numbers from the second chapter using Keypad. To display the Keypad, tap the input area for the numeral. You can specify chapter numbers only when you have selected [Chapter Page] in [Page Number Type]. For example, to print chapter numbers from the third chapter, enter "-1". The first chapter of the file is counted as "-1", and the second chapter as "0", and the third chapter is counted as "1". In [Starting Chapter Number], chapter number is printed on the chapters that are count as 1 and later. If "2" is entered, number is printed from the first page of the first chapter of the file as "2-1, 2-2". "-" (minus sign) changes to + each time you tap [*].

[Text Details]

If necessary, select the print size, font, and text color.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

Tips

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Adding a stamp ([Stamp])

Text such as "PLEASE REPLY" and "DO NOT COPY" are printed on the first page or all pages. You can select the text to be added from the registered fix stamps and arbitrary registered stamps.

Settings

Description

[ON]/[OFF]

Select [ON] to print a stamp.

[Stamp Imprint]

Select the stamp you want to print.

[Pages]

Select the range of pages to print.

[Text Details]

If necessary, select the print size and text color.

[Print Position]

If necessary, select the print position of the text. You can more finely adjust the print position in [Adjust Position].

Tips

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Adding information to the header/footer ([Header/Footer])

Add the date, time and any other desired text in the top and bottom margins (header/footer) of the specified page. You must register the information to be added for the header and footer in advance on this machine.

Settings

Description

[ON]/[OFF]

Select [ON] to print the header/footer.

[Recall Header/Footer]

Select the header/footer to be printed. Select the header/footer from among those registered in advance.

[Check/Change Temporarily]

If necessary, check or temporarily change the details of the program that is selected in [Recall Header/Footer].

  • [Header Setting]: Change the content of the header.

  • [Footer Setting]: Change the content of the footer.

  • [Pages]: Change the range of pages to print.

  • [Text Details]: Change the print size, font, and text color.

Tips

  • This function is available when the Web browser function is disabled. When the optional Extension Memory is installed, this function is available regardless of whether the Web browser function is enabled or disabled. bizhub C658/C558/C458 provides Extension Memory as standard.

Sending and printing at the same time ([Save & Print])

You can print data at the same time as you are using Scan or Fax TX.

Settings

Description

[ON]/[OFF]

Select [ON] to send and print at the same time.

[No. of Sets]

If necessary, enter the number of copies to print.

[Simplex/Duplex]

Select [2-Sided] to print on both sides of sheets of paper.

[Staple]

Select the binding positions for sheet stapling.

  • [Corner]: Each set of printed sheets is stapled in a corner (top left or top right) before it is output.

  • [2 Position]: Each set of printed sheets is stapled at two positions (in the top, left, or right) before it is output.

  • [Position Setting]: Select the binding position. If [Auto] is specified for the binding position, the binding position is determined automatically.

Changing a character string to be printed ([Stamp Settings])

You can change the character string specified to register a User Box before sending data.

Settings

Description

[Date/Time]

Select a format for the date and time to be printed.

Select the [Date/Time] box and tap the icon on the right side of the screen, then you can select a Date/Time format from the shortcut menu.

[Secondary Field]

Adds text to the number to be printed (using up to 20 characters).

[Density]

Select a density of the text to be printed.

[Number Type]

Select a number of digits of annotation to be printed.

  • [Number Only]: Prints only the number of digits of the total file pages.

  • [Put zeros in front]: Always prints an 8-digit number regardless of the number of file pages.

[Print Position]

Select a print position.

Report the destination of transfer file ([URL Dest. Settings])

When the SMB transmission, FTP transmission, or WebDAV transmission is complete, an e-mail showing the destination of transmission data is delivered to the specified address.

Encrpt an e-mail ([Mail Encryption])

You can encrypt e-mails to prevent wiretapping by third parties during transmission.

Add digital signature to e-mails ([Digital Signature])

When the MFP sends an e-mail, you can add a digital signature to it to prove the authenticity of the sender, and the recipient can confirm that data has not been tampered with.

Tips

  • If you cannot change the [ON] or [OFF] state, it is assumed that whether or not a digital signature is always added is specified by the administrator.

Sending by renaming the sender ([Fax Header Settings])

You can use different sender names to send faxes to recipients.

Normally, the default sender name is added. However, you can use different sender names depending as necessary.

Set a fax line type ([Line Setting])

You can set a communication system or protocol and a line type for fax transmission.

Settings

Description

[TX Method]

Change the communication mode based on the line conditions.

  • [Overseas TX]: Select this option to send a fax to areas where communication conditions are poor. Faxes are sent at a lower speed.

  • [ECM]: ECM is an error correction mode defined by ITU-T (International Telecommunication Union - Telecommunication Standardization Sector). Fax machines equipped with the ECM feature communicate with each other, confirming that the sent data is free of errors. This prevents image blurring caused by telephone line noise.
    The communication time can be reduced by setting ECM to OFF for transmission. However, an image error or communication error may occur depending on the specified communication time value, so change the value to suit conditions.

  • [V.34]: V.34 is a communication mode used for super G3 fax communication. When the remote machine or this machine is connected to a telephone line via PBX, however, you may not establish a communication in the super G3 mode depending on telephone line conditions. In this case, it is recommended that you turn the V.34 mode off to send data.

[Check Dest. and Send]

Select this option to use the Check Dest. And Send function.

The fax number specified for fax is checked against the destination fax number (CSI) and the fax is sent only when they match.

[Line Setting]

If multiple lines are used, select the line used to send a fax. In general use, use [Line 1].

If [No Selection] is selected, either line, whichever is not busy, is used for transmission.

Sending a fax at preset time ([Timer TX])

You can set a time to send the fax.

Settings

Description

[ON]/[OFF]

Select [ON] to specify Timer RX.

[Current Time]

Shows the current time.

[Start Time]

Specify when to start fax transmission using the Keypad. To display the Keypad, tap the input area for the numeral.

Sending a fax with a password ([Password TX])

A fax is sent with a password to a device for which fax destinations are restricted by passwords (that is, the Closed Network RX function is used).

Settings

Description

[ON]/[OFF]

Select [ON] to specify Password TX.

[Password]

Enter the password for Closed Network RX programmed for the destination using the Keypad. To display the Keypad, tap the input area for the numeral.

Sending a fax after specifying a F-code ([F-Code TX])

You can set an F-code for fax and send it to the Relay User Box or the Confidential User Box.

Settings

Description

[ON]/[OFF]

Select [ON] to specify F-Code TX.

[SUB Address]

Enter a SUB address. To display the Keypad, tap the input area for the numeral.

  • To use Confidential TX, enter the Confidential User Box number programmed for the destination.

  • To use relay distribution, enter the Relay User Box number programmed for the destination.

[Sender ID]

Enter a sender ID. To display the Keypad, tap the input area for the numeral.

  • To use Confidential TX, enter the communication password for Confidential RX that is programmed for the destination.

  • To use relay distribution, enter the Relay User Box password programmed for the destination.