Printing a received E-mail attachment (E-mail RX Print)
E-mail RX Print
E-mail RX Print is a function that prints a file attached to the E-mail received by the machine.
If you send an E-mail to the E-mail address of the machine, you can print a PDF, Compact PDF, JPEG, TIFF, XPS, Compact XPS, OOXML (.docx/.xlsx/.pptx), or PPML (.ppml/.vdx/.zip) file on the computer using the machine without using the printer driver.
If necessary, you can save an E-mail attachment in a User Box of the machine.
Tips
To use this function, the optional Extension Memory and i-Option LK-110 v2 are required. bizhub C658/C558/C458 provides Extension Memory as standard.
E-mail and attachment specifications
To use the E-mail RX Print function for printing, E-mails and attachments must satisfy the following conditions.
Item | Specifications |
|---|---|
Number of files | Up to 20 files |
File size | Unlimited |
Supporting file type | PDF/Compact PDF/XPS/Compact XPS/TIFF/JPEG
|
E-mail format | The E-mail format has the following restrictions.
|
Specifying an address | Address (To), CC, BCC |
Tips- Files that do not satisfy the above conditions are discarded. Detailed information such as whether a file has been discarded can be viewed in the job history.
- When you receive a password-protected PDF file as an E-mail attachment, the file is saved in the Password Encrypted PDF User Box.
- If an E-mail has no attachment, the E-mail is discarded.
Operations required to use this function (for the administrator)
Configure the settings to enable this machine to receive an E-mail. Also, enable the E-mail RX Print function.
To save and manage received E-mail attachments in a User Box, specify the desired User Box to automatically save them in it.
How to configure the setting is explained using Web Connection. For details, refer to [Configuring the E-mail RX Print environment] .
Tips- If User Authentication/Account Track is enabled, the E-mail is discarded.
Related setting (for the administrator)- To receive E-mails while User Authentication/Account Track is enabled, you must specify [Print without Authentication] (default: [Restrict]) to permit printing without authentication. For details, refer to [Print without Authentication] .
Configuring a print setting when sending an E-mail
The E-mail attachment that have been sent is printed on the machine according to the setting values configured by selecting [Utility] - [User Settings] - [Printer Settings]. To change the print setting each time you sent an E-mail, enter a predetermined setting value into the Subject field of an E-mail in your E-mail program, and configure the desired print setting.
Enter the setting value in the "setting value@" format into the Subject field.
- Entry example of specifying a single setting value: dup@
- Entry example of specifying multiple setting values: dup, box1@
The available setting values are as follows.
Item | Setting value | Description |
|---|---|---|
Color | col | Sets the print color to full color mode. |
mono | Sets the print color to black and white mode. | |
Duplex/Simplex | dup | Sets both sides of paper to be printed on. |
simp | Sets a single side of paper to be printed on. | |
Original Orientation | port | Sets the original orientation to Portrait. |
land | Sets the original orientation to Landscape. | |
Copies | Numeric Value | Specify the number of copies (1 to 9999) to be printed. |
Combine | Column + Numeric value | Specify the number of columns (1 to 5) to be combined in one page. Entry example: Column2 |
Row + Numeric value | Specify the number of rows (1 to 5) to be combined in one page. Entry example: Row3 | |
Staple | st1 | Sets the number of staples to one (Corner). |
st2 | Sets the number of staples to two. | |
Recalling the copy program | m + Numeric value | Specify the registration number (1 to 30) of the copy program to be applied to printing. Entry example: m1 |
Specifying a User Box | box + Numeric value | Specify the registration number (1 to 999999999) of the User Box to save files in. If the registration number of a User Box that does not exist is specified, a new User Box is created automatically to save files. Entry example: box1 |
Tips- A setting value entered after "@" is not considered to be a print setting value. If "@" is omitted, the entire subject text is considered to be a setting value.
- The setting value is not case sensitive. Characters other than a setting value are invalid.
- To specify multiple setting values, delimit them using a comma ",".
- If multiple setting values are specified in the same item, the setting value entered first is applied.
- If the copy program is specified, its settings are prioritized, and other individual settings are disabled.
Related setting- The basic print settings inherit the print settings configured on the machine. For details, refer to [Printer Settings] .
Receiving an E-mail on the machine and print a file
The user manually inquires the mail server regarding the E-mail reception status using the Touch Panel.
Tap [E-mail RX] to inquire the mail server. If there is an incoming E-mail, receive it and print its attachment.
Tips- The machine automatically inquires the mail server regarding the E-mail reception status at a predetermined interval (default: 15 minutes) depending on the E-mail RX setting. If an E-mail has arrived, the machine receives it and prints its attachment.
Reference- When you receive a password-protected PDF file as an E-mail attachment, the file is saved in the Password Encrypted PDF User Box. To print files from Password Encrypted PDF User Box, refer to [Store File in User Box, or Print File from User Box] .