HomeWeb Management ToolAssociating with the Fax Server

Associating with the Fax Server

Overview

When using a fax server, you can configure the server for registering and using applications.

When using the fax server communicates in the E-mail format, you can configure settings to automatically add a prefix and suffix to a destination number.

Tips
  • You can view and operate the registered application from the Control Panel of this machine. However, the following conditions must be satisfied:
  • The Fax Kit is not installed
  • The Internet fax function is disabled

Registering applications

Register applications and configure a server for using the application.

  • This setting is not available when the Fax Kit is installed.
  1. In the administrator mode, select [Store Address] - [Application Registration] to select the location where you wish to register applications, and click [Registration/Edit].
  2. Select [Use application template] and select a template to be used.
    • If you do not use a template, select [Not use application template].
    • For details on template that can be used on this machine, refer to Here.
  3. Click [Next].
  4. Register applications and configure the server settings, then click [Next].
    SettingsDescription
    [Application Setting]
    Configure an application to be registered.
    [Application Name]
    Enter the application name (using up to 16 characters).
    [Server Setting]
    Configure a server for using the application
    [Host Address]
    Enter the host address of the server for using the application (using up to 15 characters, including a period).
    [File Path]
    Enter the destination file path (using up to 96 characters).
    [User ID]
    Enter the user ID used to log in to the server (using up to 47 characters).
    [Password]
    Enter the password of the user name you entered into [User ID] (using up to 31 characters).
    [anonymous]
    When authentication is not required in the destination server, select [ON].
    [PASV Mode]
    When the PASV mode is used in your environment, select [ON].
    [Proxy]
    When a proxy server is used in your environment, select [ON].
    [Port No.]
    If necessary, change the port number.
    Normally, you can use the original port number.
  5. Select a custom item you wish to configure, and click [Edit].
  6. In the [Function Setting] page of the selected custom item, configure the following settings.
    SettingsDescription
    [Button Name]
    Enter the button name (using up to 16 characters).
    [Function Name]
    Select a function name.
    [Message on Panel]
    Enter the name to be displayed on the Touch Panel (using up to 32 characters).
    [Display Method]
    Select a method to display on the Touch Panel.
    [Default Value]
    Enter the default value. The number of characters that can be entered differs depending on the function selected in [Function Name].
    To hide the default value, select the [Input string shown as ****] check box.
    [Keyboard Type]
    Select a keyboard type displayed on the Touch Panel.
    [Options]
    Set the option according to the function selected in [Function Name].
  7. Click [OK].

Application setting templates

Web Connection provides the following templates. Each template provides different custom items predefined for each application.

[WalkUp Fax]

[No.][Button Name][Function Name][Keyboard Type][initial value][Options]
1
[Sender Name (CS)]
[Name]
[ASCII]
[Walkup]
-
2
[Fax Number (CS)]
[PersonalFaxNumber]
[ASCII]
-
-
3
[TEL Number (CS)]
[PersonalVoiceNumber]
[ASCII]
-
-
4
[Subject]
[Subject]
[ASCII]
-
-
5
[Billing Code 1]
[BillingCode1]
[ASCII]
-
-
6
[Billing Code 2]
[BillingCode2]
[ASCII]
-
-

[Fax with Account]

[No.][Button Name][Function Name][Keyboard Type][initial value][Options]
1
[User ID]
[ID]
[ASCII]
[Walkup]
-
2
[Sender Name (CS)]
[Name]
[ASCII]
-
-
3
[Password]
[Password]
[ASCII]
-
-
4
[Password Auth#]
[Authentication]
-
-
[None]
5
[Subject]
[Subject]
[ASCII]
-
-
6
[Billing Code 1]
[BillingCode1]
[ASCII]
-
-
7
[Billing Code 2]
[BillingCode2]
[ASCII]
-
-
8
[CoverSheet Type]
[CoverSheet]
-
-
-
9
[Hold For Preview]
[HoldForPreview]
-
-
[No]

[Secure Docs]

[No.][Button Name][Function Name][Keyboard Type][initial value][Options]
1
[User ID]
[ID]
[ASCII]
[Walkup]
-
2
[Password]
[Password]
[ASCII]
-
-
3
[Password Auth#]
[Authentication]
-
-
[None]
4
[Delivery Method]
[Delivery]
-
-
[Secure]
5
[Subject]
[Subject]
[ASCII]
-
-
6
[Billing Code 1]
[BillingCode1]
[ASCII]
-
-
7
[Billing Code 2]
[BillingCode2]
[ASCII]
-
-
8
[CoverSheet Type]
[CoverSheet]
-
-
-
9
[Document PW]
[DocumentPassword]
[ASCII]
-
-

[Certified Delivery]

[No.][Button Name][Function Name][Keyboard Type][initial value][Options]
1
[User ID]
[ID]
[ASCII]
[Walkup]
-
2
[Password]
[Password]
[ASCII]
-
-
3
[Password Auth#]
[Authentication]
-
-
[None]
4
[Delivery Method]
[Delivery]
-
-
[Certified]
5
[Subject]
[Subject]
[ASCII]
-
-
6
[Billing Code 1]
[BillingCode1]
[ASCII]
-
-
7
[Billing Code 2]
[BillingCode2]
[ASCII]
-
-
8
[CoverSheet Type]
[CoverSheet]
-
-
-
9
[Document PW]
[DocumentPassword]
[ASCII]
-
-

Associating with the fax server communicating in E-Mail format

When using a fax server that communicates in the E-mail format, a prefix and a suffix can be automatically added to the destination number.

In the administrator mode, select [System Settings] - [System Connection Setting], then configure the following settings.

SettingsDescription
[Prefix/Suffix Automatic Setting]
Select whether to automatically add a prefix and suffix to a destination number.
If [ON] is selected, characters set in registration No.1 are automatically added in the administrator mode [Store Address] - [Prefix/Suffix].
[OFF] is specified by default.
If [Prefix/Suffix Automatic Setting] is set to [ON], the following restrictions will be applied:
  • The [Fax Settings] are not available in the administrator mode (excluding [Destination Check Display Function], [Confirm Address (TX)], [Confirm Address (Register)], and [PC-Fax Permission Setting]).
  • [Store Address] - [Application Registration] is not available in the administrator mode.
  • Bulletin Board User Box, Polling TX User Box, Compulsory Memory RX User Box, and Re-Transmission User Box are not available.
  • Bulletin Board User Box and Relay User Box cannot be registered.
  • Confidential RX is not available.
  • The Off-Hook key is not available.
  • You cannot configure [Fax Header Settings], [Line Setting], [Quick Memory TX], [Polling TX], [Polling RX], [Timer TX], [Password TX], and [F-Code TX] in the Scan/Fax mode.
  • The network fax function is not available.
  • [Outside], [Tone], [Pause], [-], and [Line Settings] are not available when registering a fax destination in the address book.
  • You cannot print an activity report, TX report, and RX report from the job display screen of the Control Panel.
  • Numbers excluding a prefix and suffix are displayed in job history.
  • Send job types are handled as E-mail.
  • The Fax TX in the counter is not updated.