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Notifying of the Machine Status via E-Mail

Overview

If a warning such as paper addition, toner replacement, or paper jam occurs on this machine, it can be sent to a registered E-mail address.

To send the machine status via E-mail, follow the below procedure to configure the settings.

  1. Configure settings for connecting to the network such as setting of the IP address of this machine
    • For details on configuring the setting, refer to Here.
  2. Configure the Scan to E-mail environment
    • For details on configuring the setting, refer to Here.
    • In the administrator mode, select [Network] - [E-mail Setting] - [E-mail TX (SMTP)], and set [E-mail Notification] to [ON].
  3. Configure the machine status notification settings
    • For details on configuring the setting, refer to Here.

Configuring the machine status notification settings

Register destination E-mail addresses. Up to 10 destination E-mail addresses can be registered. Also select warnings to send a notification when any of them occurs.

In the administrator mode, select [Maintenance] - [Status Notification Setting] - [E-mail Address] - [Edit], then configure the following settings.

SettingsDescription
[Notification Address]
Enter the E-mail address of the destination with 320 characters, excluding spaces.
[Replenish Paper Tray]
Select this check box to send a notification when paper on tray runs out.
[JAM]
Select this check box to send a notification when paper jam occurs.
[PM Call]
Select this check box to send a notification when periodic inspection is required.
[Replace Staples]
Select this check box to send a notification when staples run out.
[Replenish Toner]
Select this check box to send a notification when toner runs out.
[Finisher Tray Full]
Select this check box to send a notification when the finisher tray is full.
[Service Call]
Select this check box to send a notification when a service call occurs.
[Job Finished]
Select this check box to send a notification when a job is completed.
[Hole-Punch Scrap Box Full]
Select this check box to send a notification when hole-punch scrap must be removed.
[Waste Toner Box Full]
Select this check box to send a notification when the waste toner box must be replaced.
[Drum Unit/Developing Unit Life]
Select this check box to send a notification when replacing a drum unit or development unit.
[Fusing Unit Yield]
Select this check box to send a notification when the finishing unit must be replaced.
[Transfer Roller Yield]
Select this check box to send a notification when the transfer roller unit must be replaced.
[Transfer Belt Unit Yield]
Select this check box to send a notification when the transfer belt unit must be replaced.
[Ozone Filter Yield]
Select this check box to send a notification when replacing the ozone filter.