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Employing the MFP Authentication

Overview

Users of this machine can be restricted by the authentication function (ON (MFP)) of this machine. Authentication information of users are managed internally by this machine.

Employing the user authentication enables security- and cost-conscious advanced operations such as restricting users from accessing this machine, restricting users from using the functions by user, and managing the use status of this machine.

When employing the MFP authentication, follow the below procedure to configure the settings.

  1. Configure basic settings for the user authentication.
    • For details on configuring the setting, refer to Here.
  2. Set the following options according to your environment
    PurposeReference
    Send original data scanned by this machine easily to the login user's own address using E-mail (Scan to Me).
    Here
    Construct a single sign-on environment for the SMB transmission
    Here
    Restrict available functions by user
    Here
    Restrict the access to destinations by user
    Here
    Change function keys displayed in the Touch Panel by user
    Here
    Specify the operations of the ID & Print function
    Here
    Specify how to manage color printing and operations of this machine when you log out
    Here
    Restrict print jobs without authentication information
    Here
    Print data from the printer driver without using the password
    Here

Configuring basic settings for the user authentication

Enable user authentication. In addition, register the user on this machine.

  1. In the administrator mode, select [User Auth/Account Track] - [General Settings], then configure the following settings.
    SettingsDescription
    [User Authentication]
    Select [ON(MFP)] to employ the MFP authentication.
    [Public User Access]
    Select whether to allow that public users (unregistered users) to use this machine.
    • [ON (With Login)]: Allows that public users to use this machine. When a public user uses this machine, press [Public User] on the Login screen to log in to this machine.
    • [ON (Without Login)]: A public user can use this machine without logging in to this machine. Using this option, you do not need to log in to this machine even when there are many public users.
    • [Restrict]: Restricts public users from using this machine.
    [Restrict] is specified by default.
    When public users' accesses are allowed, you can restrict functions available for public users. For details, refer to Here.
    [When Number of Jobs Reach Maximum]
    Sets the maximum number of sheets that each user can print. Here, select an operation if the number of sheets exceeds the maximum number of sheets that can be printed.
    • [Skip Job]: Stops the job currently running, and starts printing the next job.
    • [Stop Job]: Stops all jobs.
    [Skip Job] is specified by default.
  2. In the administrator mode, select [User Auth/Account Track] - [User Authentication Setting] - [User Registration] - [New Registration], then register a user.
    SettingsDescription
    [No.]
    User registration number. Select [User opening number] to automatically assign the smallest available number. When you want to specify a number, select [Input directly] and then enter a number.
    [User Name]
    Enter the user name to log in to this machine (using up to 64 characters).
    [E-mail Address]
    If necessary, enter the E-mail address of the user (using up to 320 characters, excluding spaces).
    If the E-mail address is registered, the Scan to Me function is available to the user. For details, refer to Here.
    [User Password]/[Retype User Password]
    Enter the password to log in to this machine (using up to 64 characters, excluding ").
    [Function Permission]
    Restricts functions available to the user if necessary.
    For details, refer to Here.
    [Max. Allowance Set]
    Sets the maximum number of sheets the user can print and User Boxes they can register.
    For details, refer to Here.
    [Limiting Access to Destinations]
    Restricts destinations the user can access if necessary.
    For details, refer to Here.
Tips
  • If you click [Continue Registration] after registering a user, you can register another user successively without going back to the user list screen.
  • If you select [Stop Job] at [Temporarily stop use], you can temporarily disable the registered user.
  • If the user authentication and account track functions are synchronized, [Account Name] is displayed. At [Account Name], you can specify the account name of the user.