Rules to Use User Boxes

Public User Box

All users can reference to User Boxes.

Related setting (for the administrator)

• The administrator can set an authority so that each user is allowed to create, edit, or delete a User Box (default: [Allow]). For details, refer to Here.

Personal User Box

If User Authentication has been implemented, a user can only access the Personal User Box the user has created. Other users cannot access this box.

Tips

• When releasing the User Authentication or when changing the authentication system and deleting the authentication data, the administrator can change the Personal User Box to a Public User Box or can delete the Personal User Box.

Related setting (for the administrator)

• If the administrator of this machine wants to entrust only box file management to another person, this administrator can assign a box administrator (Default: [Restrict]). A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User Boxes. For details, refer to Here.

Group User Box

If Account Track has been implemented, a user can only access the Group User Box of the department the user belongs to. A user of another department cannot access this box.

Tips

• When releasing the User Authentication or when changing the authentication system and deleting the authentication data, the administrator can change the Group User Box to a Public User Box or can delete the Group User Box.

When using a combination of Personal User Box and Group User Box

If both User Authentication and Account Track have been implemented, a user can access to the Public User Box, a Personal User Box created by the user himself or herself, and the Group User Box of the department the user belongs to.

Tips

• The Personal User Box is inaccessible by another user.
• If user authentication and department management are not linked to each other, the user can access a Group User Box of his/her department when the user enters the correct department name and password in the authentication field of Group User Box during login.
• When releasing the User Authentication or when changing the authentication system and deleting the authentication data, the administrator can change both Personal User Box and Group User Box to Public User Boxes or can delete the Personal and Group User Boxes.

Related setting (for the administrator)

• If the administrator of this machine wants to entrust only box file management to another person, this administrator can assign a box administrator (Default: [Restrict]). A User Box administrator can access all Public User Boxes, all Personal User Boxes and all Group User Boxes. For details, refer to Here.